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When A Cuppa Will Do You Good: Brief Breaks & Productivity

When A Cuppa Will Do You Good: Brief Breaks & Productivity

    There are points when the only thing you can do — despite desperately wanting to be productive — is to step back for a few minutes. And while conventional productivity wisdom seems to dictate that you should use those few minutes to get a small task done or get a bit ahead on a future project, there are often situations when the best thing you can do is to sit down for a nice cup of tea (or the relaxing activity of your choice). I picked up the habit a while back and taking those little breaks have actually increased my productivity. Try stopping for a few minutes when…

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    …You’re Frustrated

    If a given project is about to drive you over the edge, you need to step back. Try to get some distance or some insight. But switching over to a new task when you’re already wound up and frustrated just means that your irritation is going to be transferred to your new task. Sure, you may get that little bit of work done and out of the way, but you’re going to continue to be frustrated through that task and on to the next one. Taking even a few minutes can help you decide just why you’re frustrated and what you can do about it — you may even get a side order of inspiration with your cup of tea and think up a new approach to your problem.

    …You’re Feeling Poorly

    Trying to push on through your daily tasks when you’re feeling sick can be worth less than you think. If you over exert yourself when you are already tired or sick, you may just wind up needing to redo tasks, rather than getting ahead on what you need to do. If you’re like me, though, the idea of taking a day off or going back to bed just doesn’t seem like an option. But slowing down can make sure that I actually do get things done on a day when I feel pretty bad. Sure, I may not get some smaller tasks done while I’m sipping on my tea, but I can probably work through my most important tasks.

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    …You’ve Been At It Too Long

    We all have different breaking points, but each of us have that point where, if we don’t go and do something different, we’ll go a bit nutty. I learned during the good old days in college that if I wanted to pull an all-nighter, I had to plan to get up and take a walk every hour or so, or I’d get so flat out bored and tired of my project that I would fall asleep on my keyboard. Getting up to make a cup of tea, get a drink or take a quick walk around the office not only gives your brain a chance to refresh itself; it also gives you a chance to stretch and maybe avoid that case of carpal tunnel you’ve been working towards.

    …You Have A Short Wait

    In any given project, odds are pretty good that you’ll have a short wait here and there: waiting for a graphic to render or an email to arrive or whatever. As a general rule, if I expect that wait to be under five minutes, I refuse to start anything new. Sure, I might need a short break away from the project, but I don’t necessarily want to derail my train of thought to the point that working on something entirely different would entail. Getting up to get a cuppa will keep me from getting overly distracted during those five minutes, but won’t cause me to lose the focus I need to keep working on a project.

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    …You Reach A Set Interval

    After you’ve been working for long enough, you just have to get up and move around a bit. I actually set a timer to go off every twenty minutes to remind me to just stretch. While I don’t think that getting up every twenty minutes just for a cup of tea — or getting up at all that often — is ideal, getting up out of your chair on a regular basis is a good idea. You might set a timer for once every few hours or so. Of course, this sort of break is easy to ignore when you hit your stride. I often work through my timer when I’m on a roll. But after working through that timer a time or two, I find that I absolutely have to get up and move. It’s up to you to find an interval that works, as well as a reason to get up — after all, there are only so many cups of tea a person can drink in a given day. But there are plenty of options: exercise, snacks, even set activities like walking down to pick up your mail can be enough to provide you with a short break.

    …You’re Thirsty

    Even if you’re almost done with a project, it can be worth it to take care of those nagging bodily needs. You may think you can ignore it just a little bit longer, but any distraction can be enough to decrease the quality of work. It’s rare that you’re so close to done and so close to deadline that you can’t afford a few minutes to get a drink or whatever else needs doing. While I’m all for suffering for one’s art, I don’t think being thirsty quite qualifies.

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    Last Updated on November 18, 2020

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
    Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

    1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
    2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
    3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
    4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
    5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
    6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
    7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
    8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
    9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
    10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
    11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
    12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
    13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
    14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
    15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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