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What’s Missing in Productivity Today?

What’s Missing in Productivity Today?
What’s Missing in Today’s Productivity?

This month, we asked Lifehack.org contributors — and you, our readers — to think about the things that are missing in today’s productivity systems. Not only the areas where the "Big Name" systems fall short, but the gaps in our own systems, the places where we as individuals fall down.

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The Lifehack.org community rose to the challenge, offering a variety of thought-provoking posts and comments that hopefully gave us all something to mull over before we embark on yet another round of system-tweaking.

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In chronological order, here are all the posts from Lifehack.org this month that set out to answer the question, "What’s missing in today’s productivity systems?"

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  • My Redundant Productivity System (Joel Falconer)
    While "touch it once" might be a good rule for inbox processing, having multiple, redundant copies of your crucual work and reference documents is an important part of staying productive — even when (especially when) disaster strikes.
  • 10 Tips for Improving Your Appointment Setting Skills (Thursday Bram)
    Setting an appointment means more than jotting a time and name in your calendar; here’s 10 things to think about to avoid wasting time before or during scheduled appointments.
  • Why doing nothing may sometimes be the best action of all (Adrian Savage)
    Your brain is wired to act, even when the facts aren’t all in. Slow down and make sure you have all the information you need before you act — and consider whether doing nothing might be your wisest course of (in)action.
  • Personal Productivity in the 21st Century (Dustin M. Wax)
    In their attempt to reduce everything to discrete chunks of doing, today’s productivity systems don’t leave space for the kinds of work that characterize most of our jobs today. How can we open more space for creativity, reflection, and just being?
  • The Gaps in the Standard Address Book (Thursday Bram)
    7 ways to improve the off-the-shelf address book or contact management program.
  • Simplify Your Information Intake (Joel Falconer)
    Productivity starts with the things we choose not to do — and limiting how much email and web content we handle, and how we handle it — can go a long ways toward creating more productive days.
  • Audiobook Review: David Allen’s "GTD > Weekly Review" (Dustin M. Wax)
    The weekly review is far and away the red-headed stepchild of David Allen’s GTD methodology. Arguably the most important part of the system (the thing that makes it a system), the weekly review is the most likely part ot be skipped or minimized. Allen’s new 3-CD set offers help getting back on track and rethinking the role and importance of the weekly review.
  • The Real Trouble with Productivity (Lisa Gates)
    Productivity as an aim in and of itself is an empty thing, indeed. True productivity lies in the ways we make meaning in our lives, and is grounded in a vision worth pursuing. What’s yours?
  • Small Projects Generate Good Feelings (Karl Staib)
    Productivity needn’t be only about marketing campaigns and writing best-sellers; little projects give us the opportunity to plan, carry out, and finish, creating satisfaction in a job well done that will carry over into the rest of our lives.
  • There’s More to Productivity Than Time Management (Dustin M. Wax)
    Being productive doesn’t mean getting the most stuff done in the least amount of time, it means doing the necessary stuff as efficiently as possible so we can focus on the things that add meaning to our lives. Make time for the most useless thing you do!
  • Self-Discipline: The Foundation of Productive Living (Joel Falconer)
    "Self-discipline is the power to act on ideas." Learn to get yourself from thought to action — especially where all this productivity talk is concerned!
  • What are the aids for increasing GENUINE productivity? (Adrian Savage)
    There are literally hundreds of software products out there that claim to increase productivity, yet all of them do basically the same thing: categorize todo lists. What might a program that really increased productivity — that helped us do more or better in the same or less time — look like?
  • Look for the Solution within the Problem (Paul Sloane)
    Systematic Inventive Thinking is a way of thinking about problems that sees a problem as a chain of unwanted effects and seeks to break the chain. It offers inventive solutions to problems where resources are limited.
  • 10 HARD Ways to Make Your Life Better (Dustin M. Wax)
    Too many people promise an easy way to wealth, fame, and happiness. Doing something hard, even if you fail, is often far more satisfying — and truth be told, probably a lot more certain.
  • Change Your Day, Change Your Life, Change the World: A Review of “New Day Revolution” by Sam Davidson and Stephen Moseley (Dustin M. Wax)
    One way to create more meaning is to direct your actions towards changing the world. Davidson and Mosely’s book offers a few ideas to help you start bringing your day-to-day activities in line with your vision of a better world.
  • Go on a High-Information Diet (Dustin M. Wax)
    The key to productivity isn’t to minimize the information you take in — you need as much of that as you can get! Rather, the key lies in reducing the amount of superfluous junk, to go on the intellectual version of a high-fiber, low-fat diet.
  • Getting to Good Enough (Dustin M. Wax)
    Get things done by accepting less than perfection. 80% good is better than 100% nothing.
  • Productivity maybe . . . but for what purpose? (Adrian Savage)
    By every emasure, we’re more productive today than a generation ago — yet we have less leisure, less connection, and less happiness. Why? For most of us, it’s because the time we free up weighs on us, and we seek desperately to fill it with even more work. There are other choices!
  • How to Maximize Efficiency by Grouping Tasks (Joel Falconer)
    An antidote to "Cranking widgets"? Tips on thinking and working at the "big picture" level by grouping tasks.
  • Welcome Failure (Paul Sloane)
    If you want innovation, you need to learn to embrace failure.

There you have it. 20 takes on what it might mean to be productive in today’s world and what our systems fail to take into account. What do you think? What’s missing in your system?

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Last Updated on March 13, 2019

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

Have you gotten into a rut before? Or are you in a rut right now?

You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

1. Work on the small tasks.

When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

2. Take a break from your work desk.

Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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3. Upgrade yourself

Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

4. Talk to a friend.

Talk to someone and get your mind off work for a while.

Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

5. Forget about trying to be perfect.

If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

Just start small. Do what you can, at your own pace. Let yourself make mistakes.

Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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6. Paint a vision to work towards.

If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

7. Read a book (or blog).

The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

Check out the best selling books; those are generally packed with great wisdom.

8. Have a quick nap.

If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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9. Remember why you are doing this.

Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

10. Find some competition.

Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

11. Go exercise.

Since you are not making headway at work, might as well spend the time shaping yourself up.

Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

12. Take a good break.

Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

More Resources About Getting out of a Rut

Featured photo credit: Joshua Earle via unsplash.com

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