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What’s Missing in Productivity Today?

What’s Missing in Productivity Today?
What’s Missing in Today’s Productivity?

This month, we asked Lifehack.org contributors — and you, our readers — to think about the things that are missing in today’s productivity systems. Not only the areas where the "Big Name" systems fall short, but the gaps in our own systems, the places where we as individuals fall down.

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The Lifehack.org community rose to the challenge, offering a variety of thought-provoking posts and comments that hopefully gave us all something to mull over before we embark on yet another round of system-tweaking.

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In chronological order, here are all the posts from Lifehack.org this month that set out to answer the question, "What’s missing in today’s productivity systems?"

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  • My Redundant Productivity System (Joel Falconer)
    While "touch it once" might be a good rule for inbox processing, having multiple, redundant copies of your crucual work and reference documents is an important part of staying productive — even when (especially when) disaster strikes.
  • 10 Tips for Improving Your Appointment Setting Skills (Thursday Bram)
    Setting an appointment means more than jotting a time and name in your calendar; here’s 10 things to think about to avoid wasting time before or during scheduled appointments.
  • Why doing nothing may sometimes be the best action of all (Adrian Savage)
    Your brain is wired to act, even when the facts aren’t all in. Slow down and make sure you have all the information you need before you act — and consider whether doing nothing might be your wisest course of (in)action.
  • Personal Productivity in the 21st Century (Dustin M. Wax)
    In their attempt to reduce everything to discrete chunks of doing, today’s productivity systems don’t leave space for the kinds of work that characterize most of our jobs today. How can we open more space for creativity, reflection, and just being?
  • The Gaps in the Standard Address Book (Thursday Bram)
    7 ways to improve the off-the-shelf address book or contact management program.
  • Simplify Your Information Intake (Joel Falconer)
    Productivity starts with the things we choose not to do — and limiting how much email and web content we handle, and how we handle it — can go a long ways toward creating more productive days.
  • Audiobook Review: David Allen’s "GTD > Weekly Review" (Dustin M. Wax)
    The weekly review is far and away the red-headed stepchild of David Allen’s GTD methodology. Arguably the most important part of the system (the thing that makes it a system), the weekly review is the most likely part ot be skipped or minimized. Allen’s new 3-CD set offers help getting back on track and rethinking the role and importance of the weekly review.
  • The Real Trouble with Productivity (Lisa Gates)
    Productivity as an aim in and of itself is an empty thing, indeed. True productivity lies in the ways we make meaning in our lives, and is grounded in a vision worth pursuing. What’s yours?
  • Small Projects Generate Good Feelings (Karl Staib)
    Productivity needn’t be only about marketing campaigns and writing best-sellers; little projects give us the opportunity to plan, carry out, and finish, creating satisfaction in a job well done that will carry over into the rest of our lives.
  • There’s More to Productivity Than Time Management (Dustin M. Wax)
    Being productive doesn’t mean getting the most stuff done in the least amount of time, it means doing the necessary stuff as efficiently as possible so we can focus on the things that add meaning to our lives. Make time for the most useless thing you do!
  • Self-Discipline: The Foundation of Productive Living (Joel Falconer)
    "Self-discipline is the power to act on ideas." Learn to get yourself from thought to action — especially where all this productivity talk is concerned!
  • What are the aids for increasing GENUINE productivity? (Adrian Savage)
    There are literally hundreds of software products out there that claim to increase productivity, yet all of them do basically the same thing: categorize todo lists. What might a program that really increased productivity — that helped us do more or better in the same or less time — look like?
  • Look for the Solution within the Problem (Paul Sloane)
    Systematic Inventive Thinking is a way of thinking about problems that sees a problem as a chain of unwanted effects and seeks to break the chain. It offers inventive solutions to problems where resources are limited.
  • 10 HARD Ways to Make Your Life Better (Dustin M. Wax)
    Too many people promise an easy way to wealth, fame, and happiness. Doing something hard, even if you fail, is often far more satisfying — and truth be told, probably a lot more certain.
  • Change Your Day, Change Your Life, Change the World: A Review of “New Day Revolution” by Sam Davidson and Stephen Moseley (Dustin M. Wax)
    One way to create more meaning is to direct your actions towards changing the world. Davidson and Mosely’s book offers a few ideas to help you start bringing your day-to-day activities in line with your vision of a better world.
  • Go on a High-Information Diet (Dustin M. Wax)
    The key to productivity isn’t to minimize the information you take in — you need as much of that as you can get! Rather, the key lies in reducing the amount of superfluous junk, to go on the intellectual version of a high-fiber, low-fat diet.
  • Getting to Good Enough (Dustin M. Wax)
    Get things done by accepting less than perfection. 80% good is better than 100% nothing.
  • Productivity maybe . . . but for what purpose? (Adrian Savage)
    By every emasure, we’re more productive today than a generation ago — yet we have less leisure, less connection, and less happiness. Why? For most of us, it’s because the time we free up weighs on us, and we seek desperately to fill it with even more work. There are other choices!
  • How to Maximize Efficiency by Grouping Tasks (Joel Falconer)
    An antidote to "Cranking widgets"? Tips on thinking and working at the "big picture" level by grouping tasks.
  • Welcome Failure (Paul Sloane)
    If you want innovation, you need to learn to embrace failure.

There you have it. 20 takes on what it might mean to be productive in today’s world and what our systems fail to take into account. What do you think? What’s missing in your system?

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Last Updated on October 30, 2018

How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

13 Simple Ways to Motivate Yourself Right Now

Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

1. Go back to “why”

Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

2. Go for five

Start working for five minutes. Often that little push will be enough to get you going.

3. Move around

Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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4. Find the next step

If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

5. Find your itch

What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

6. Deconstruct your fears

I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

7. Get a partner

Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

8. Kickstart your day

Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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Having a morning routine is a good idea for you to stay motivated!

9. Read books

Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

10. Get the right tools

Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

Building motivation is almost as important as avoiding the traps that can stop it.

11. Be careful with the small problems

The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

12. Develop a mantra

Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

13. Build on success

Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

How to Stay Motivated Forever (Without Motivation Tricks)

The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

Here are some other things to consider making work flow more naturally:

Passion

Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

Not sure what your passion is to get you motivated? This will help you:

How to Get Motivated and Be Happy Every Day When You Wake Up

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Habits

You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

This guide will be useful for you if you’re looking to build good habits:

Understand Your Habits to Control Them 100%

Flow

Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

Easily distracted and hard to focus? Here’s your solution.

Final Thoughts

With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

Featured photo credit: Pexels via pexels.com

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