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What You Should Know Before Starting GTD

What You Should Know Before Starting GTD
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As I’m sure is the case with most folks who get into GTD, I was driven to it by promises of organization and less stress, both at work and at home. Frankly, the notion of being able to accomplish everything I needed to (and even some things I wanted to, but never had time for) was music to my ears. I had missed too many deadlines, forgotten too many dentist appointments, neglected too many quarts of milk on my way home from the office. I definitely needed some assistance (and I’m sure many of you can empathize).

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Here I sit, many months later, working hard to fully integrate GTD into my daily life. I’ll admit, it isn’t easy (a notion exemplified by sites like the GTD Mastery 100 and the countless blogs) and can take a good deal of investment. Part of me wishes I had a better idea what I was in for before diving glassy-eyed into the pool of kool-aid. So, with that in mind, I came up with my own list of things I wish I’d known about GTD before I got started (not that I would’ve decided any differently – I’d still be doing it because it’s a fantastic system):

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  • It Takes Work – After reading the book, you haven’t magically unlocked the part of your brain that remembers to call your mother on Mother’s Day. There’s a good deal of work required to keep your system current and complete. At the absolute minimum, you’ll need to maintain several different lists, a filing system and a calendar. Obviously things can get more complicated from there, especially given the myriad of different implementations and tools that exist today. But no matter if you’re strictly paper or using the latest Web 2.0 web app to Get Things Done, know that it’s not a “set it and forget it” operation.
  • It Takes Time – I’ve heard various, rough estimates of how long one can spend doing the necessary weekly review, daily management of project and task lists, etc. – but it will obviously depend on the amount of stuff you’re trying to accomplish. For me, I can quite easily spend between 30 minutes and an hour per day just keeping my various in-baskets and whatnot empty and processed. Again, your specific implementation and project list may dictate longer processing and maintenance time frames – just know that you’ll spend a sizable chunk of time keeping all your ducks in a row.
  • It Takes Discipline – With a well-oiled GTD implementation, you’ll be amazed at how effective you are at knocking out tasks and projects. But there’s a flip-side of that coin: if left alone and/or not maintained properly, the system can quickly become very unwieldy and difficult to manage. I’ve encountered this situation a handful of times since I started, and I can personally attest to the fact that it’s a much bigger task to catch up on a week’s worth of stuff than it is to just spend a little time not falling off of the wagon. I believe the occasional lapse is unavoidable, but plan on setting aside an evening to get your system back on track.
  • The Benefit is Directly Proportional to Your Level of Investment – Some people feel that, for GTD to be really effective, the whole system (as described in the book) must be implemented completely. Others think that you can definitely take bits and pieces of the book and experience significant benefits in your quality of life and work. Personally, I’m a bit on the fence, but I believe there is one universal truth here : the degree to which you do this stuff will dictate the benefits you experience. If all you do is write things down, then you’ll probably forget fewer ideas you have while out hitting golf balls or whatever. In the end, it’s really up to you how extensively you do this GTD thing. But the more you do, the greater your return will be.

This isn’t meant to scare anybody into not doing GTD – I can’t recommend it highly enough. But you need to bear in mind that, for the system to work, you’re going to have to work at it. Is your peace of mind and a general lack of stress worth it? I would say, yes, definitely.

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Brett Kelly is a Computer Programmer from Southern California, where he lives with his wife and son. He enjoys waxing philosophical (as well as giving practical, useful advice) about productivity, GTD and technology over at The Cranking Widgets Blog (RSS feed). For more practical GTD shenanigans, you might enjoy GTD Masters, a series of interviews with well-known GTD/productivity bloggers.

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Last Updated on September 18, 2020

7 Simple Rules to Live by to Get in Shape in Two Weeks

7 Simple Rules to Live by to Get in Shape in Two Weeks

Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

1. Exercise Daily

It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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If you’re a morning person, check out these morning exercises that will start your day off right.

2. Duration Doesn’t Substitute for Intensity

Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

3. Acknowledge Your Limits

Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

4. Eat Healthy, Not Just Food That Looks Healthy

Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

The basic nutritional advice includes:

  • Eat unprocessed foods
  • Eat more veggies
  • Use meat as a side dish, not a main course
  • Eat whole grains, not refined grains[3]

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Eat whole grains when you want to learn how to get in shape.

    5. Watch Out for Travel

    Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

    This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

    If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

    6. Start Slow

    Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

    If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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    7. Be Careful When Choosing a Workout Partner

    Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

    My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

    If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

    I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

    Final Thoughts

    Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

    Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

    More Tips on Getting in Shape

    Featured photo credit: Alexander Redl via unsplash.com

    Reference

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