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What You Should Know Before Starting GTD

What You Should Know Before Starting GTD
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As I’m sure is the case with most folks who get into GTD, I was driven to it by promises of organization and less stress, both at work and at home. Frankly, the notion of being able to accomplish everything I needed to (and even some things I wanted to, but never had time for) was music to my ears. I had missed too many deadlines, forgotten too many dentist appointments, neglected too many quarts of milk on my way home from the office. I definitely needed some assistance (and I’m sure many of you can empathize).

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Here I sit, many months later, working hard to fully integrate GTD into my daily life. I’ll admit, it isn’t easy (a notion exemplified by sites like the GTD Mastery 100 and the countless blogs) and can take a good deal of investment. Part of me wishes I had a better idea what I was in for before diving glassy-eyed into the pool of kool-aid. So, with that in mind, I came up with my own list of things I wish I’d known about GTD before I got started (not that I would’ve decided any differently – I’d still be doing it because it’s a fantastic system):

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  • It Takes Work – After reading the book, you haven’t magically unlocked the part of your brain that remembers to call your mother on Mother’s Day. There’s a good deal of work required to keep your system current and complete. At the absolute minimum, you’ll need to maintain several different lists, a filing system and a calendar. Obviously things can get more complicated from there, especially given the myriad of different implementations and tools that exist today. But no matter if you’re strictly paper or using the latest Web 2.0 web app to Get Things Done, know that it’s not a “set it and forget it” operation.
  • It Takes Time – I’ve heard various, rough estimates of how long one can spend doing the necessary weekly review, daily management of project and task lists, etc. – but it will obviously depend on the amount of stuff you’re trying to accomplish. For me, I can quite easily spend between 30 minutes and an hour per day just keeping my various in-baskets and whatnot empty and processed. Again, your specific implementation and project list may dictate longer processing and maintenance time frames – just know that you’ll spend a sizable chunk of time keeping all your ducks in a row.
  • It Takes Discipline – With a well-oiled GTD implementation, you’ll be amazed at how effective you are at knocking out tasks and projects. But there’s a flip-side of that coin: if left alone and/or not maintained properly, the system can quickly become very unwieldy and difficult to manage. I’ve encountered this situation a handful of times since I started, and I can personally attest to the fact that it’s a much bigger task to catch up on a week’s worth of stuff than it is to just spend a little time not falling off of the wagon. I believe the occasional lapse is unavoidable, but plan on setting aside an evening to get your system back on track.
  • The Benefit is Directly Proportional to Your Level of Investment – Some people feel that, for GTD to be really effective, the whole system (as described in the book) must be implemented completely. Others think that you can definitely take bits and pieces of the book and experience significant benefits in your quality of life and work. Personally, I’m a bit on the fence, but I believe there is one universal truth here : the degree to which you do this stuff will dictate the benefits you experience. If all you do is write things down, then you’ll probably forget fewer ideas you have while out hitting golf balls or whatever. In the end, it’s really up to you how extensively you do this GTD thing. But the more you do, the greater your return will be.

This isn’t meant to scare anybody into not doing GTD – I can’t recommend it highly enough. But you need to bear in mind that, for the system to work, you’re going to have to work at it. Is your peace of mind and a general lack of stress worth it? I would say, yes, definitely.

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Brett Kelly is a Computer Programmer from Southern California, where he lives with his wife and son. He enjoys waxing philosophical (as well as giving practical, useful advice) about productivity, GTD and technology over at The Cranking Widgets Blog (RSS feed). For more practical GTD shenanigans, you might enjoy GTD Masters, a series of interviews with well-known GTD/productivity bloggers.

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Last Updated on November 12, 2020

What Is Speed Reading and How to Successfully Learn It

What Is Speed Reading and How to Successfully Learn It

You have so many books waiting for your attention, but you just don’t have enough time! Don’t you wish you could read faster without compromising your knowledge intake? This is where a valuable learning technique comes to the rescue: speed reading.

Speed reading is the top skill to learn in 2020. Read on to find out all about this amazing technique!

What Is Speed Reading?

On average, an adult can read somewhere between 200 to 300 words per minute. With speed reading skills, you can read much fasteraround 1500 words per minute.[1] Yes, that sounds impossible, but it’s true.

In order to understand how this skill works, you first need to know how the reading process works inside a human’s brain.

The Reading Process

The first step is for the eyes to look at a word. This “fixation” on every word takes around 0.25 seconds.

Next, you start moving your eyes to the following word. It takes 0.1 seconds for the brain to move from one word to the next. This is called “saccade.”

Usually, you take in 4-5 words in your head, or a sentence, at once. After all the fixations and saccades, the brain goes over the entire phrase again in order to process the meaning. This takes around half a second.

All in all, this means average people read 200 to 300 words in a minute.

Speeding up the Process

The concept of speed reading is to speed up this process by at least 5 times. Since the saccade period cannot be shortened any further, speed reading emphasizes quicker fixations.

To accomplish this, scientists recommend that the reader skips the sub-vocalization: when the readers actually say the word in their mind, even when reading silently.

Basically, speed reading is the technique of only seeing the words instead of speaking them silently.

Do not confuse this with skimming. When a reader skims through a text, they skip the parts that their brain considers to be unnecessary. You may skip important information in this process, and skimming does not allow the brain to retain what has been read.

Why Speed Read?

Speed reading is not just quick, but it’s also effective. This skill saves a lot of of time without sacrificing information.

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Also, it has been proven to improve memory. The brain’s performance improves during speed reading, which allows the reader to remember more information than before[2].

Since speed reading stabilizes the brain, the information is processed faster and more efficiently.

Believe it or not, this technique leads to improved focus, too. As the brain receives a lot of information during speed reading, there is far less chance of distraction. The brain focuses solely on the job at hand.

Since the brain is, after all, a muscle, the process of speed reading acts as an exercise. Just like the rest of your muscles, your brain needs exercise to grow stronger, too.

A focused brain means improved logical thinking. As your brain gets used to receiving and organizing so much information so quickly, your thinking process will become faster. As soon as a problem is thrown at you, your brain will quickly put two and two together. You will be able to retrieve stored information, figure out correlations, and come up with new solutions, all within seconds!

Still not convinced? Read 10 Reasons Why You Should Learn Speed Reading

Greater Benefits

With a healthier brain, you can expect better things in other parts of your life, too. A boost in self-esteem is just one of them.

As you begin to understand information at a faster pace, you will also begin to figure out more opportunities all around you.

With the ability to deeply understand information in a shorter period of time, your confidence levels will quickly grow.

Moreover, all the aforementioned benefits will relieve you of stress. With all these advantages, your emotional well-being will be healthier than ever. You’ll feel less stress since your brain will learn to tackle problems efficiently. Speed reading will lead to a relaxed, tension-free lifestyle!

How to Learn to Speed Read

Speed reading is a superpower. Fortunately, unlike other superpowers, this one can be learned!

There are different techniques that can be used to master this skill. Opt for the one that best suits your learning style.

1. The Pointer Method

The person who is credited for popularizing speed reading, Evelyn Wood, came up with the pointer method. It is a simple technique in which the reader uses their index finger to slide across the text that they’re reading.

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As the finger moves, the brain coherently moves along with it. It is an effective technique to keep the eyes focused where the finger goes without causing any distraction.

Readers have a tendency to back-skip. The pointer method prevents this from happening, thereby saving at least half the reading time.

2. The Scanning Method

In this technique, the reader’s eyes move along one part of the page only. This can be the left or right side of the text but is usually the center since that is the most convenient.

Instead of pacing through the entire text from left to right, the vision shifts from top to bottom.

This method involves fixation on keywords, such as names, figures, or other specific terms. By doing so, the saccade time is minimized.

3. Perceptual Expansion

Generally, a reader focuses on one word at a time. This technique, on the other hand, encourages the brain to read a chunk of words together. In doing so, this method increases the reader’s peripheral vision.

Here’s the thing: even though the fixation time remains the same with perceptual expansion, the number of words that the eyes fixate on increases.

Basically, the brain receives 5 times more information within the same amount of time.

This technique is the hardest to master and takes the most time to learn. You’ll need help from speed reading tools in order to practice the perceptual expansion method.

However, once you master it, this technique will offer you the fastest reading pace with the maximum knowledge intake.

The Best Speed Reading Apps

The easiest tool to aid any process in any part of life these days is your smartphone.

You can use mobile applications to learn speed reading on the go. It has been proven that regularly practicing speed reading is the fastest way to learn this skill.[3]

Here are a few great options to look into:

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1. Reedy

If you own an Android smartphone, you can download Reedy to your mobile. Otherwise, get the Chrome extension on your laptop to enjoy speed reading with Reedy.

This app trains readers to read faster by displaying words one by one on the screen. Instead of having to go through lines or long texts, Reedy prepares the user to focus on one word at a time.

Although this isn’t an effective method to learn speed reading long texts, it is a great way to start.

2. ReadMe!

Whether you’re an android or iOS user, you can take advantage of the ReadMe! application. This app even comes with some e-book options to practice speed reading on.

Start by choosing your desired font size, color, layout, etc. Other than that, there are different reading modes for the user to choose from.

 

If you want to practice reading sentence by sentence or in short paragraphs, you can choose the focused reading mode.

The beeline reader mode changes the color of the text to guide the eye to read from the beginning to the end at a certain pace.

Lastly, there is the spritz mode in which the app focuses on chunks of words at once. This controls the reader’s peripheral vision. However, this mode is not fully available in the free version of the app.

3. Spreeder

Spreeder is available on both iOS and Android. However, users may also gain benefits from Spreeder’s website. This application lets the reader paste in any text that they would like to speed read.

Starting off at a rather low speed, the app flashes words one by one. Gradually, as the user becomes more comfortable, the speed increases.

Slowly, the user is trained to speed read without having to skip any words.

This app is different from the rest because it tracks the user’s reading improvements, recording the overall reading time and speed.

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The Controversy Surrounding Speed Reading

Truthfully, speed reading does sound too good to be true. It’s hard to believe that it is humanly possible to attain such a fast pace without compromising the quality of information you receive.

Perhaps as a result, there are people who do not trust the process of speed reading. They believe that when you read through a text at such a high speed, speed readers cannot develop good comprehension.

It is true that speed reading will be of no use if you do not understand the text you’re reading, no matter how quickly you did it.

Similarly, if you were to read slowly and still not retain or understand the information you read, that would be useless, too.

However, there are a few factors to consider here. When reading at a normal pace, there is enough time in between every step of the process for the brain to get distracted.

Conversely, speed reading leaves behind no time for the brain to focus on something else. It is unlike skimming. No part of the text is skipped, which means that the brain receives every single bit of information.

If you’re still not convinced, take a look at this video to learn about reading faster:

Conclusion

Keeping all of this in mind, speed reading cannot be labeled a hoax or a failure. Science has backed up this technique, and numerous readers have been using this skill to improve their learning ability and reading comprehension, even when reading for pleasure.

At the end of the day, it is your decision whether or not you want to trust this process.

However, if you decide to take advantage of the opportunities speed reading provides, you will find a world of possibilities opening up to you.

We live in a fast-paced world. Consuming information faster will help you keep up with that pace and find further success.

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Featured photo credit: Blaz Photo via unsplash.com

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