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Volunteer Productivity – 7 Easy Ways to Fit Volunteerism into Your Busy Day

Volunteer Productivity – 7 Easy Ways to Fit Volunteerism into Your Busy Day
help me

You know how it feels to help someone in need…it feels good. Not only does volunteerism improve the world, it also gives the volunteer a sense of purpose and adds meaning to life. It’s an instant boost of happiness and self-esteem. Unfortunately, many productive people don’t volunteer because they can’t fit another appointment into their planner or because they are annoyed with the wasted time required at tedious volunteer training sessions.

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Good news: the internet provides would-be volunteers with the chance to fit good deeds into in less time than most web surfers spend sifting through spam. You can volunteer – without leaving your house or even getting up from your desk. Here are seven ways you can fit volunteerism into your day no matter how busy you are:

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  • Send an email, stop a human rights violation. Every week Amnesty International’s Online Action Center sends action alerts to members of their team. All you have to do is add your name to a pre-written email message urging your state senators or other officials to take action on an urgent human rights issue. You can, of course, alter the message to suit your beliefs. It takes only a couple minutes to send the email and adding your voice can make a world of difference.
  • Become a virtual mentor. In less than a half an hour a week, you can mentor kids and teens through the internet. Help young people set goals, learn study skills, deal home or school issues, and plan for a happy future. Encourage teens interested in your profession through I Could Be. Encourage kids to be successful in school through Achievement Advocate. Or, encourage foster children through Vmentor.
  • Send supplies to a rural family. Many families in rural America struggle to provide their children with the necessities of life. Project Box connects sponsor volunteers with families that really need the help. Each month, send your family a box of much-needed supplies that you choose and ship yourself. For example, you might decide to mail school supplies or a small present for a child’s birthday. Get to know your family through their monthly letters, help them overcome poverty, and encourage them to have the best lives possible.
  • Send cards to sick kids. All it takes is paper and a stamp to put a smile on the face of a sick child. Hugs and Hope provides volunteers with brief biographies of sick kids as well as postal addresses and email addresses. Many of the children have terminal illnesses and reading an uplifting note from a hospital bed could brighten their day.
  • Use a charity shopping portal. You buy stuff online anyway – by enrolling in a charity shopping portal program, the website will donate a percent of your purchases to the charity of your choice. You don’t pay an extra dime. Check out Greater Good and iGive.
  • Encourage a foster kid in college. College can be a tough time for anyone. But, it’s especially challenging for orphaned students who don’t have a family to set an example and offer support. Through an Orphans of America program, you can help brighten a lonely student’s day. Send a card with an uplifting message, a book of stamps, or a gift card.
  • Add an Amber Alert ticker to your website. If you have a website or blog, you can help find missing children by displaying a real-time Amber Alert ticker. When a child can’t be found, users visiting your website will see the details. A code for Amber Alert tickers can be found at Code Amber. It takes only a couple minutes to add.

Before you dismiss volunteering because “it takes too much time,” consider how many minutes you waste every day. Each of the above projects can be completed on your own schedule, whenever you have the opportunity. Make a difference during your lunch break or while waiting in lines. It’s that easy.
Volunteering online is a simple way to do some good – and making a difference is definitely more fulfilling than mindless web surfing.

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Jamie Littlefield is the Senior Editor of Children’s Issues at CharityGuide.org, a non-profit website featuring hundreds of virtual volunteer opportunities focused on children’s issues, animal welfare, environmental protection, and health and safety. Many volunteer projects can be completed in 15 minutes or less.

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Last Updated on July 8, 2020

3 Techniques for Setting Priorities Effectively

3 Techniques for Setting Priorities Effectively

It is easy, in the onrush of life, to become a reactor – to respond to everything that comes up, the moment it comes up, and give it your undivided attention until the next thing comes up.

This is, of course, a recipe for madness. The feeling of loss of control over what you do and when is enough to drive you over the edge, and if that doesn’t get you, the wreckage of unfinished projects you leave in your wake will surely catch up with you.

Having an inbox and processing it in a systematic way can help you gain back some of that control. But once you’ve processed out your inbox and listed all the tasks you need to get cracking on, you still have to figure out what to do the very next instant. On which of those tasks will your time best be spent, and which ones can wait?

When we don’t set priorities, we tend to follow the path of least resistance. (And following the path of least resistance, as the late, great Utah Phillips reminded us, is what makes the river crooked!) That is, we’ll pick and sort through the things we need to do and work on the easiest ones – leaving the more difficult and less fun tasks for a “later” that, in many cases, never comes – or, worse, comes just before the action needs to be finished, throwing us into a whirlwind of activity, stress, and regret.

This is why setting priorities is so important.

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3 Effective Approaches to Set Priorities

There are three basic approaches to setting priorities, each of which probably suits different kinds of personalities. The first is for procrastinators, people who put off unpleasant tasks. The second is for people who thrive on accomplishment, who need a stream of small victories to get through the day. And the third is for the more analytic types, who need to know that they’re working on the objectively most important thing possible at this moment. In order, then, they are:

1. Eat a Frog

There’s an old saying to the effect that if you wake up in the morning and eat a live frog, you can go through the day knowing that the worst thing that can possibly happen to you that day has already passed. In other words, the day can only get better!

Popularized in Brian Tracy’s book Eat That Frog!, the idea here is that you tackle the biggest, hardest, and least appealing task first thing every day, so you can move through the rest of the day knowing that the worst has already passed.

When you’ve got a fat old frog on your plate, you’ve really got to knuckle down. Another old saying says that when you’ve got to eat a frog, don’t spend too much time looking at it! It pays to keep this in mind if you’re the kind of person that procrastinates by “planning your attack” and “psyching yourself up” for half the day. Just open wide and chomp that frog, buddy! Otherwise, you’ll almost surely talk yourself out of doing anything at all.

2. Move Big Rocks

Maybe you’re not a procrastinator so much as a fiddler, someone who fills her or his time fussing over little tasks. You’re busy busy busy all the time, but somehow, nothing important ever seems to get done.

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You need the wisdom of the pickle jar. Take a pickle jar and fill it up with sand. Now try to put a handful of rocks in there. You can’t, right? There’s no room.

If it’s important to put the rocks in the jar, you’ve got to put the rocks in first. Fill the jar with rocks, now try pouring in some pebbles. See how they roll in and fill up the available space? Now throw in a couple handfuls of gravel. Again, it slides right into the cracks. Finally, pour in some sand.

For the metaphorically impaired, the pickle jar is all the time you have in a day. You can fill it up with meaningless little busy-work tasks, leaving no room for the big stuff, or you can do the big stuff first, then the smaller stuff, and finally fill in the spare moments with the useless stuff.

To put it into practice, sit down tonight before you go to bed and write down the three most important tasks you have to get done tomorrow. Don’t try to fit everything you need, or think you need, to do, just the three most important ones.

In the morning, take out your list and attack the first “Big Rock”. Work on it until it’s done or you can’t make any further progress. Then move on to the second, and then the third. Once you’ve finished them all, you can start in with the little stuff, knowing you’ve made good progress on all the big stuff. And if you don’t get to the little stuff? You’ll have the satisfaction of knowing that you accomplished three big things. At the end of the day, nobody’s ever wished they’d spent more time arranging their pencil drawer instead of writing their novel, or printing mailing labels instead of landing a big client.

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3. Covey Quadrants

If you just can’t relax unless you absolutely know you’re working on the most important thing you could be working on at every instant, Stephen Covey’s quadrant system as written in The 7 Habits of Highly Effective People: Powerful Lessons in Personal Change might be for you.

Covey suggests you divide a piece of paper into four sections, drawing a line across and a line from top to bottom. Into each of those quadrants, you put your tasks according to whether they are:

  1. Important and Urgent
  2. Important and Not Urgent
  3. Not Important but Urgent
  4. Not Important and Not Urgent

    The quadrant III and IV stuff is where we get bogged down in the trivial: phone calls, interruptions, meetings (QIII) and busy work, shooting the breeze, and other time wasters (QIV). Although some of this stuff might have some social value, if it interferes with your ability to do the things that are important to you, they need to go.

    Quadrant I and II are the tasks that are important to us. QI are crises, impending deadlines, and other work that needs to be done right now or terrible things will happen. If you’re really on top of your time management, you can minimize Q1 tasks, but you can never eliminate them – a car accident, someone getting ill, a natural disaster, these things all demand immediate action and are rarely planned for.

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    You’d like to spend as much time as possible in Quadrant II, plugging away at tasks that are important with plenty of time to really get into them and do the best possible job. This is the stuff that the QIII and QIV stuff takes time away from, so after you’ve plotted out your tasks on the Covey quadrant grid, according to your own sense of what’s important and what isn’t, work as much as possible on items in Quadrant II (and Quadrant I tasks when they arise).

    Getting to Know You

    Spend some time trying each of these approaches on for size. It’s hard to say what might work best for any given person – what fits one like a glove will be too binding and restrictive for another, and too loose and unstructured for a third. You’ll find you also need to spend some time figuring out what makes something important to you – what goals are your actions intended to move you towards.

    In the end, setting priorities is an exercise in self-knowledge. You need to know what tasks you’ll treat as a pleasure and which ones like torture, what tasks lead to your objectives and which ones lead you astray or, at best, have you spinning your wheels and going nowhere.

    These three are the best-known and most time-tested strategies out there, but maybe you’ve got a different idea you’d like to share? Tell us how you set your priorities in the comments.

    More Tips for Effective Prioritization

    Featured photo credit: Mille Sanders via unsplash.com

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