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Volunteer Productivity – 7 Easy Ways to Fit Volunteerism into Your Busy Day

Volunteer Productivity – 7 Easy Ways to Fit Volunteerism into Your Busy Day
help me

You know how it feels to help someone in need…it feels good. Not only does volunteerism improve the world, it also gives the volunteer a sense of purpose and adds meaning to life. It’s an instant boost of happiness and self-esteem. Unfortunately, many productive people don’t volunteer because they can’t fit another appointment into their planner or because they are annoyed with the wasted time required at tedious volunteer training sessions.

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Good news: the internet provides would-be volunteers with the chance to fit good deeds into in less time than most web surfers spend sifting through spam. You can volunteer – without leaving your house or even getting up from your desk. Here are seven ways you can fit volunteerism into your day no matter how busy you are:

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  • Send an email, stop a human rights violation. Every week Amnesty International’s Online Action Center sends action alerts to members of their team. All you have to do is add your name to a pre-written email message urging your state senators or other officials to take action on an urgent human rights issue. You can, of course, alter the message to suit your beliefs. It takes only a couple minutes to send the email and adding your voice can make a world of difference.
  • Become a virtual mentor. In less than a half an hour a week, you can mentor kids and teens through the internet. Help young people set goals, learn study skills, deal home or school issues, and plan for a happy future. Encourage teens interested in your profession through I Could Be. Encourage kids to be successful in school through Achievement Advocate. Or, encourage foster children through Vmentor.
  • Send supplies to a rural family. Many families in rural America struggle to provide their children with the necessities of life. Project Box connects sponsor volunteers with families that really need the help. Each month, send your family a box of much-needed supplies that you choose and ship yourself. For example, you might decide to mail school supplies or a small present for a child’s birthday. Get to know your family through their monthly letters, help them overcome poverty, and encourage them to have the best lives possible.
  • Send cards to sick kids. All it takes is paper and a stamp to put a smile on the face of a sick child. Hugs and Hope provides volunteers with brief biographies of sick kids as well as postal addresses and email addresses. Many of the children have terminal illnesses and reading an uplifting note from a hospital bed could brighten their day.
  • Use a charity shopping portal. You buy stuff online anyway – by enrolling in a charity shopping portal program, the website will donate a percent of your purchases to the charity of your choice. You don’t pay an extra dime. Check out Greater Good and iGive.
  • Encourage a foster kid in college. College can be a tough time for anyone. But, it’s especially challenging for orphaned students who don’t have a family to set an example and offer support. Through an Orphans of America program, you can help brighten a lonely student’s day. Send a card with an uplifting message, a book of stamps, or a gift card.
  • Add an Amber Alert ticker to your website. If you have a website or blog, you can help find missing children by displaying a real-time Amber Alert ticker. When a child can’t be found, users visiting your website will see the details. A code for Amber Alert tickers can be found at Code Amber. It takes only a couple minutes to add.

Before you dismiss volunteering because “it takes too much time,” consider how many minutes you waste every day. Each of the above projects can be completed on your own schedule, whenever you have the opportunity. Make a difference during your lunch break or while waiting in lines. It’s that easy.
Volunteering online is a simple way to do some good – and making a difference is definitely more fulfilling than mindless web surfing.

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Jamie Littlefield is the Senior Editor of Children’s Issues at CharityGuide.org, a non-profit website featuring hundreds of virtual volunteer opportunities focused on children’s issues, animal welfare, environmental protection, and health and safety. Many volunteer projects can be completed in 15 minutes or less.

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The Gentle Art of Saying No

The Gentle Art of Saying No

No!

It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

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But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

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What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

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But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

  1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
  2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
  3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
  4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
  5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
  6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
  7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
  8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
  9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
  10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

Featured photo credit: Pexels via pexels.com

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