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Use Your Mobile Phone to Stay Organized On the Go

Use Your Mobile Phone to Stay Organized On the Go

Use Your Mobile Phone to say Organized On the Go

    Like my geek ancestors before me, I am deeply devoted to my Moleskine notebook. I keep one in my backpack or in my back pocket at all times, with a range of suitable pens that make writing a joy (I’m a fan of the fine-tipped pigment pens favored by illustrators). For quick notes and thinking time, there’s nothing better.

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    But I’m also a big fan of doing things efficiently, which means not handling anything — a note, an address, a reminder — more than once. A lot of the thoughts I need to capture on the go won’t end up staying in my notebook forever — they need to be transferred, eventually, to the computer where I’ll actually be using them.

    Over the last couple of years, a number of new services have emerged that make the cell phone a particularly useful part of my productivity toolkit when I’m away from home. Most of these services take advantage of the phone’s mobile messaging service — the ability to send short text messages, with or without attached images. Increasingly, it is possible to send information, ideas, and even documents directly to the services and programs I use to stay organized.

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    Which means I don’t have to copy that appointment I jotted into my notebook into my calendar when I get home. And I don’t have to madly scribble notes from a whiteboard, only to type them up again when I get home. And I don’t have to remind myself to copy the reminders from my Moleskine into my todo list!

    10 Ways to Stay Organized with SMS/MMS

    1. Send tasks to your todo list. Many online task managers accept tasks via SMS, usually indirectly (using an intermediate service to “translate”, although Gubb allows tasks to be added directly). For example, I use Twitter to send tasks to my Toodledo list, using a special format: d toodledo [Task] #[Due date] *[Folder]. (E.g. “d toodledo Write a post for Lifehack #5/27 *Lifehack”)
    2. Add events to your calendar. Google Calendar allows you to add events via tet message using it’s “natural language” entry method. So you send a text to “GVENT” (48368) saying “Meet Andy at Joe’s Cafe tomorrow at 2:30pm” and Google parses it out and puts it into your calendar. 30 Boxes is also supposed to do this, but I don’t use it enough to be familiar with how. (If you know, tell us how in the comments!)
    3. Check your calendar. Using the same “GVENT” number, you can get a summary of your next appointment, your schedule for the day, or tomorrow’s schedule from your Google Calendar, no matter where you are. To get your next event, text “next” to “GVENT”; to get your schedule for the day, text “day”; for tomorrow’s schedule, text “nday”. A text message will be returned with the information you requested.
    4. Track your expenses. Everyone knows the key to good budgeting is keeping track of what you spend. This is easier said than done, though, and it’s not helped by the fact that expense tracking is pretty boring. Enter Xpenser, a web-based expense tracker that allows you to submit expenses on the fly via text message. Send the amount, a short description, a keyword for the type of expense, and you’re done. (Note: Users outside of the US and Canada can’t do this directly, but can use Twitter as an intermediary.)
    5. Track how you use your time. If you bill by the hour, or if you just recognize that as with money budgeting, time budgeting needs good record-keeping, you can keep track of your time away from the office with text messaging, too. Harvest is an online time  tracking service that allows time records to be sent via SMS, using Twitter. You just send a (private) direct message using the following format: d harvest t duration notes. Check out Harvest’s instructions for more details. Incidentally, if Xpensr doesn’t turn you on, Harvest also does expense tracking.
    6. Keep a food diary. Whether you’re trying to lose a few pounds or just want to eat a healthier diet, a food diary can be a useful tool. Tweet What You Eat uses Twitter to track your food intake: eat, tweet, move on with your life.
    7. Track gas usage and mileage. I don’t know if you’ve noticed, but gasoline prices are up a bit this year. Tracking your mileage is a good way to identify problems that are making your car run less efficiently. Two new services allow you to record mileage at the pump: My Milemarker and FuelFrog both let you use Twitter to send reports from the pump. For FuelFrog, send an “@” message to @fuelfrog with the miles driven, price, and gallons (in either Imperial or metric); for My Milemarker, you send a direct message like this: “D mymm [miles] [gallons] [price]”.
    8. Scan documents and whiteboards. Two services — ScanR and Qipit — will take photos sent via MMS from your phone, clean them up, and send you nicely formatted PDF documents. If your phone’s camera is high enough resolution (over 2 megapixels), ScanR will even run OCR (optical character recognition) to pull out the text!
    9. Get directions. Feeling lost? Send the address of your start point and destination to “GOOGLE” (466453) and Google will send you directions! Note: You may receive more than one text message in return, depending on the length of your trip.
    10. Send email. That you can send text messages to email addresses is often forgotten. Just replace the phone number with an email address. There are a lot of services that don’t take text messages but will accept emails. How about sending article ideas to your Google Docs account? Sending notes and even pictures to Evernote? Sending an address to yourself to cut-and-paste into your contact manager? Or telling your cell-phone-phobic mom that you love her (awwww…)?

    These are just a few ways to get and stay more organized using text messages. As more and more companies realize the power of text and media messaging, we can expect to see even more creative uses for our mobile phones — all without opening a browser.

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    One word of caution, though: As you discover more things you can do with mobile messaging, you are likely to find yourself sending more and more messages each day. Make sure you have either an unlimited plan or a plan with a very large number of free messages — even at 5-cents a piece, text message charges can add up fast, and some providers charge 10, 20, 25 cents and more per message.

    Do you have any mobile messaging tricks of your own? Share them with Lifehack’s readers in the comments!

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    Last Updated on November 5, 2019

    How to Cultivate Continuous Learning to Stay Competitive

    How to Cultivate Continuous Learning to Stay Competitive

    Assuming the public school system didn’t crush your soul, learning is a great activity. It expands your viewpoint. It gives you new knowledge you can use to improve your life. It is important for your personal growth. Even if you discount the worldly benefits, the act of learning can be a source of enjoyment.

    “I have never let my schooling interfere with my education.” — Mark Twain

    But in a busy world, it can often be hard to fit in time to learn anything that isn’t essential. The only things learned are those that need to be. Everything beyond that is considered frivolous. Even those who do appreciate the practice of lifelong learning, can find it difficult to make the effort.

    Here are some tips for installing the habit of continuous learning:

    1. Always Have a Book

    It doesn’t matter if it takes you a year or a week to read a book. Always strive to have a book that you are reading through, and take it with you so you can read it when you have time.

    Just by shaving off a few minutes in-between activities in my day I can read about a book per week. That’s at least fifty each year.

    2. Keep a “To-Learn” List

    We all have to-do lists. These are the tasks we need to accomplish. Try to also have a “to-learn” list. On it you can write ideas for new areas of study.

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    Maybe you would like to take up a new language, learn a skill or read the collective works of Shakespeare. Whatever motivates you, write it down.

    3. Get More Intellectual Friends

    Start spending more time with people who think. Not just people who are smart, but people who actually invest much of their time in learning new skills. Their habits will rub off on you.

    Even better, they will probably share some of their knowledge with you.

    4. Guided Thinking

    Albert Einstein once said,

    “Any man who reads too much and uses his own brain too little falls into lazy habits of thinking.”

    Simply studying the wisdom of others isn’t enough, you have to think through ideas yourself. Spend time journaling, meditating or contemplating over ideas you have learned.

    5. Put it Into Practice

    Skill based learning is useless if it isn’t applied. Reading a book on C++ isn’t the same thing as writing a program. Studying painting isn’t the same as picking up a brush.

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    If your knowledge can be applied, put it into practice.

    In this information age, we’re all exposed to a lot of information, it’s important to re-learn how to learn so as to put the knowledge into practice.

    6. Teach Others

    You learn what you teach. If you have an outlet of communicating ideas to others, you are more likely to solidify that learning.

    Start a blog, mentor someone or even discuss ideas with a friend.

    7. Clean Your Input

    Some forms of learning are easy to digest, but often lack substance.

    I make a point of regularly cleaning out my feed reader for blogs I subscribe to. Great blogs can be a powerful source of new ideas. But every few months, I realize I’m collecting posts from blogs that I am simply skimming.

    Every few months, purify your input to save time and focus on what counts.

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    8. Learn in Groups

    Lifelong learning doesn’t mean condemning yourself to a stack of dusty textbooks. Join organizations that teach skills.

    Workshops and group learning events can make educating yourself a fun, social experience.

    9. Unlearn Assumptions

    You can’t add water to a full cup. I always try to maintain a distance away from any idea. Too many convictions simply mean too few paths for new ideas.

    Actively seek out information that contradicts your worldview.

    Our minds can’t be trusted, but this is what we can do about it to be wiser.

    10. Find Jobs that Encourage Learning

    Pick a career that encourages continual learning. If you are in a job that doesn’t have much intellectual freedom, consider switching to one that does.

    Don’t spend forty hours of your week in a job that doesn’t challenge you.

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    11. Start a Project

    Set out to do something you don’t know how. Forced learning in this way can be fun and challenging.

    If you don’t know anything about computers, try building one. If you consider yourself a horrible artist, try a painting.

    12. Follow Your Intuition

    Lifelong learning is like wandering through the wilderness. You can’t be sure what to expect and there isn’t always an end goal in mind.

    Letting your intuition guide you can make self-education more enjoyable. Most of our lives have been broken down to completely logical decisions, that making choices on a whim has been stamped out.

    13. The Morning Fifteen

    Productive people always wake up early. Use the first fifteen minutes of your morning as a period for education.

    If you find yourself too groggy, you might want to wait a short time. Just don’t put it off later in the day where urgent activities will push it out of the way.

    14. Reap the Rewards

    Learn information you can use. Understanding the basics of programming allows me to handle projects that other people would require outside help. Meeting a situation that makes use of your educational efforts can be a source of pride.

    15. Make Learning a Priority

    Few external forces are going to persuade you to learn. The desire has to come from within. Once you decide you want to make lifelong learning a habit, it is up to you to make it a priority in your life.

    More About Continuous Learning

    Featured photo credit: Paul Schafer via unsplash.com

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