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Use Your Mobile Phone to Stay Organized On the Go

Use Your Mobile Phone to Stay Organized On the Go

Use Your Mobile Phone to say Organized On the Go

    Like my geek ancestors before me, I am deeply devoted to my Moleskine notebook. I keep one in my backpack or in my back pocket at all times, with a range of suitable pens that make writing a joy (I’m a fan of the fine-tipped pigment pens favored by illustrators). For quick notes and thinking time, there’s nothing better.

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    But I’m also a big fan of doing things efficiently, which means not handling anything — a note, an address, a reminder — more than once. A lot of the thoughts I need to capture on the go won’t end up staying in my notebook forever — they need to be transferred, eventually, to the computer where I’ll actually be using them.

    Over the last couple of years, a number of new services have emerged that make the cell phone a particularly useful part of my productivity toolkit when I’m away from home. Most of these services take advantage of the phone’s mobile messaging service — the ability to send short text messages, with or without attached images. Increasingly, it is possible to send information, ideas, and even documents directly to the services and programs I use to stay organized.

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    Which means I don’t have to copy that appointment I jotted into my notebook into my calendar when I get home. And I don’t have to madly scribble notes from a whiteboard, only to type them up again when I get home. And I don’t have to remind myself to copy the reminders from my Moleskine into my todo list!

    10 Ways to Stay Organized with SMS/MMS

    1. Send tasks to your todo list. Many online task managers accept tasks via SMS, usually indirectly (using an intermediate service to “translate”, although Gubb allows tasks to be added directly). For example, I use Twitter to send tasks to my Toodledo list, using a special format: d toodledo [Task] #[Due date] *[Folder]. (E.g. “d toodledo Write a post for Lifehack #5/27 *Lifehack”)
    2. Add events to your calendar. Google Calendar allows you to add events via tet message using it’s “natural language” entry method. So you send a text to “GVENT” (48368) saying “Meet Andy at Joe’s Cafe tomorrow at 2:30pm” and Google parses it out and puts it into your calendar. 30 Boxes is also supposed to do this, but I don’t use it enough to be familiar with how. (If you know, tell us how in the comments!)
    3. Check your calendar. Using the same “GVENT” number, you can get a summary of your next appointment, your schedule for the day, or tomorrow’s schedule from your Google Calendar, no matter where you are. To get your next event, text “next” to “GVENT”; to get your schedule for the day, text “day”; for tomorrow’s schedule, text “nday”. A text message will be returned with the information you requested.
    4. Track your expenses. Everyone knows the key to good budgeting is keeping track of what you spend. This is easier said than done, though, and it’s not helped by the fact that expense tracking is pretty boring. Enter Xpenser, a web-based expense tracker that allows you to submit expenses on the fly via text message. Send the amount, a short description, a keyword for the type of expense, and you’re done. (Note: Users outside of the US and Canada can’t do this directly, but can use Twitter as an intermediary.)
    5. Track how you use your time. If you bill by the hour, or if you just recognize that as with money budgeting, time budgeting needs good record-keeping, you can keep track of your time away from the office with text messaging, too. Harvest is an online time  tracking service that allows time records to be sent via SMS, using Twitter. You just send a (private) direct message using the following format: d harvest t duration notes. Check out Harvest’s instructions for more details. Incidentally, if Xpensr doesn’t turn you on, Harvest also does expense tracking.
    6. Keep a food diary. Whether you’re trying to lose a few pounds or just want to eat a healthier diet, a food diary can be a useful tool. Tweet What You Eat uses Twitter to track your food intake: eat, tweet, move on with your life.
    7. Track gas usage and mileage. I don’t know if you’ve noticed, but gasoline prices are up a bit this year. Tracking your mileage is a good way to identify problems that are making your car run less efficiently. Two new services allow you to record mileage at the pump: My Milemarker and FuelFrog both let you use Twitter to send reports from the pump. For FuelFrog, send an “@” message to @fuelfrog with the miles driven, price, and gallons (in either Imperial or metric); for My Milemarker, you send a direct message like this: “D mymm [miles] [gallons] [price]”.
    8. Scan documents and whiteboards. Two services — ScanR and Qipit — will take photos sent via MMS from your phone, clean them up, and send you nicely formatted PDF documents. If your phone’s camera is high enough resolution (over 2 megapixels), ScanR will even run OCR (optical character recognition) to pull out the text!
    9. Get directions. Feeling lost? Send the address of your start point and destination to “GOOGLE” (466453) and Google will send you directions! Note: You may receive more than one text message in return, depending on the length of your trip.
    10. Send email. That you can send text messages to email addresses is often forgotten. Just replace the phone number with an email address. There are a lot of services that don’t take text messages but will accept emails. How about sending article ideas to your Google Docs account? Sending notes and even pictures to Evernote? Sending an address to yourself to cut-and-paste into your contact manager? Or telling your cell-phone-phobic mom that you love her (awwww…)?

    These are just a few ways to get and stay more organized using text messages. As more and more companies realize the power of text and media messaging, we can expect to see even more creative uses for our mobile phones — all without opening a browser.

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    One word of caution, though: As you discover more things you can do with mobile messaging, you are likely to find yourself sending more and more messages each day. Make sure you have either an unlimited plan or a plan with a very large number of free messages — even at 5-cents a piece, text message charges can add up fast, and some providers charge 10, 20, 25 cents and more per message.

    Do you have any mobile messaging tricks of your own? Share them with Lifehack’s readers in the comments!

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    Last Updated on September 28, 2020

    How To Study Effectively: 7 Simple Tips

    How To Study Effectively: 7 Simple Tips

    The brain is a tangled web of information. We don’t remember single facts, but instead we interlink everything by association. Anytime we experience a new event, our brains tie the sights, smells, sounds and our own impressions together into a new relationship.

    Our brain remembers things by repetition, association, visual imagery, and all five senses. By knowing a bit about how the brain works, we can become better learners, absorbing new information faster than ever.

    Here are some study tips to help get you started:

    1. Use Flashcards

    Our brains create engrained memories through repetition. The more times we hear, see, or repeat something to ourselves, the more likely we are to remember it.

    Flashcards can help you learn new subjects quickly and efficiently. Flashcards allow you to study anywhere at any time. Their portable nature lends them to quick study sessions on the bus, in traffic, at lunch, or in the doctor’s office. You can always whip out your flashcards for a quick 2 to 3 minute study session.

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    To create effective flashcards, you need to put one point on each flashcard. Don’t load up the entire card with information. That’s just overload. Instead, you should dedicate one concept to each card.

    One of the best ways to make flashcards is to put 1 question on the front and one answer on the back. This way, you can repeatedly quiz yourself into you have mastered any topic of your choice.

    Commit to reading through your flash cards at least 3 times a day and you will be amazed at how quickly you pick up new information.

    As Tony Robbins says,

    “Repetition is the mother of skill”.

    2. Create the Right Environment

    Often times, where you study can be just as important as how you study. For an optimum learning environment, you’ll want to find a nice spot that is fairly peaceful. Some people can’t stand a deafening silence, but you certainly don’t want to study near constant distractions.

    Find a spot that you can call your own, with plenty of room to spread out your stuff. Go there each time you study and you will find yourself adapting to a productive study schedule. When you study in the same place each time, you become more productive in that spot because you associate it with studying.

    3. Use Acronyms to Remember Information

    In your quest for knowledge, you may have once heard of an odd term called “mnemonics”. However, even if you haven’t heard of this word, you have certainly heard of its many applications. One of the most popular mnemonic examples is “Every Good Boy Does Fine”. This is an acronym used to help musicians and students to remember the notes on a treble clef stave.

    An acronym is simply an abbreviation formed using the intial letters of a word. These types of memory aids can help you to learn large quantities of information in a short period of time.

    4. Listen to Music

    Research has long shown that certain types of music help you to recall information. Information learned while listening to a particular song can often be remembered simply by “playing” the songs mentally in your head.

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    5. Rewrite Your Notes

    This can be done by hand or on the computer. However, you should keep in mind that writing by hand can often stimulate more neural activity than when writing on the computer.

    Everyone should study their notes at home but often times, simply re-reading them is too passive. Re-reading your notes can cause you to become disengaged and distracted.

    To get the most out of your study time, make sure that it is active. Rewriting your notes turns a passive study time into an active and engaging learning tool. You can begin using this technique by buying two notebooks for each of your classes. Dedicate one of the notebooks for making notes during each class. Dedicate the other notebook to rewriting your notes outside of class.

    6. Engage Your Emotions

    Emotions play a very important part in your memory. Think about it. The last time you went to a party, which people did you remember? The lady who made you laugh, the man who hurt your feelings, and the kid who went screaming through the halls are the ones you will remember. They are the ones who had an emotional impact.

    Fortunately, you can use the power of emotion in your own study sessions. Enhance your memory by using your five senses. Don’t just memorize facts. Don’t just see and hear the words in your mind. Create a vivid visual picture of what you are trying to learn.

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    For example, if you are trying to learn the many parts of a human cell, begin physically rotating the cell in your minds eye. Imagine what each part might feel like. Begin to take the cell apart piece by piece and then reconstruct it. Paint the human cell with vivid colors. Enlarge the cell in your mind’s eye so that it is now six feet tall and putting on your own personal comedy show. This visual and emotional mind play will help deeply encode information into your memory.

    7. Make Associations

    One of the best ways to learn new things is to relate what you want to learn with something you already know. This is known as association, and it is the mental glue that drives your brain.

    Have you ever listened to a song and been flooded by memories that were connected to it? Have you ever seen an old friend that triggered memories from childhood? This is the power of association.

    To maximize our mental powers, we must constantly be looking for ways to relate new information with old ideas and concepts that we are already familiar with.

    You can do this with the use of mindmapping. A mind map is used to diagram words, pictures, thoughts, and ideas into a an interconnected web of information. This simple practice will help you to connect everything you learn into a global network of knowledge that can be pulled from at any moment.

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    Learn more about mindmapping here: How to Mind Map to Visualize Your Thoughts (With Mind Map Examples)

    Featured photo credit: Alissa De Leva via unsplash.com

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