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Trial by Fire Productivity – The Unexpected

Trial by Fire Productivity – The Unexpected
Hard Disk

    This post is part of the Trial By Fire Productivity series.

    True stability results when presumed order and presumed disorder are balanced. A truly stable system expects the unexpected, is prepared to be disrupted, waits to be transformed.” ~ Tom Robbins

    This wasn’t the entry I expected to post this week.

    Last week the death rattle of my hard drive whirred loudly, and the drive crashed. It happens. I suppose it could have been much worse.

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    But it taught me a few things – first being that any productivity system must have contingencies in place and be “prepared to be disrupted.” This is a lesson I learned several years ago when I lost a good amount of important data, because I wasn’t prepared. So fortunately this time, I was.

    The Backup Plan

    Though I’m not really a pessimist, I sometimes expect the worse. Last week, I was glad that I did. I had all my data backed up in 2 places. I also had my profiles for Thunderbird and Firefox, along with some other tools, backed up as well. That, along with my Web-based tools, allowed me to simply move to a backup machine, and pick up where I left off. All within a few minutes.

    Using the free SyncBack utility, I keep all my computers backed up on a server, and 2 external drives. Sometimes I think it’s overkill, but when I heard the familiar click-and-whirr of a dying drive, I didn’t get that sick feeling. I didn’t panic. I had everything backed up.

    Almost everything…

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    The Recovery

    My last backup ran the night before, and the crash happened the next evening. So I had the day’s email and work on the dying drive.

    I grabbed my Ultimate Boot CD and used it to recover my mail files, copying them to a flash drive. Then, when that stopped working, I used an old trick that worked before. I stuck the drive in the freezer.

    Now, this is sometimes considered to be a tech myth, but it’s the second time it’s worked for me. A drive that won’t mount, and is not recognized, suddenly has 15 minutes or so of its life back. I’m not recommending it, for obvious reasons. It will most likely void your warranty, and may screw up the rest of your machine. I’m just saying, though possibly stupid, it worked for me.

    I loaded a Knoppix Live CD to view the drive and move the remaining files over.

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    The New Drive

    Out of frustration comes opportunity – and a larger hard drive.

    I looked at it as a chance to configure the drive to operate better for my workflow. I partitioned the drive for dual boot – Ubuntu and WinXP. This time, I did something I’d wanted to do for a while. I created a shared place for my Linux home folder and all my shared info and profiles. This allows me to use the same mail folder and settings for Thunderbird, and the same profile, extensions, and bookmarks for Firefox.

    Using the Ext2 Installable File System program I can access the Ext3 formatted drive from Windows, and have one repository for both partitions.

    Though the episode was a hassle, I ended up with a more efficient way to work.

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    The Verdict: I highly recommend not having your hard drive crash. Of course, that’s not something you can control. So the best alternative is to have a good backup and recovery plan. Then follow it.

    Alternatives: There are as many ways to plan backup and recovery as there are ways of working. The important thing is to find something that works for you and is relatively effortless. This will ensure that it gets done regularly and becomes a habit.

    Other Entries in this Series

    Tony D. Clark is an entrepreneur, writer, and artist who spends a lot of time talking others into profiting from what they know, being creative, and doing what they love. His blog Success from the Nest provides inspiration, tips, and advice for the home-based entrepreneur and those aspiring to be one – all served up with humor and cartoons.

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    Tony D. Clark

    Tony is the blog owner of "Success from the Nest". He aspires to help people do meaningful work and reach their dreams.

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    Last Updated on March 31, 2020

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

    Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

    There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

    Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

    Why We Procrastinate After All?

    We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

    Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

    Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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    To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

    If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

    Is Procrastination Bad?

    Yes it is.

    Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

    Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

    Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

    It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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    The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

    Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

    For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

    A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

    Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

    Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

    How Bad Procrastination Can Be

    Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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    After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

    One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

    That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

    Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

    In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

    You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

    More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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    Procrastination, a Technical Failure

    Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

    It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

    It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

    Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: chuttersnap via unsplash.com

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