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Trial By Fire Productivity – Brainstorming And High Level Planning Tools

Trial By Fire Productivity – Brainstorming And High Level Planning Tools
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Mindmap

    This post is part of the Trial By Fire Productivity series.

    I plan in my head.

    Back when I was getting started as a freelance designer, I waited tables to help pay the bills. I was one of those waiters that kept orders in his head. I never wrote them down, and very rarely made a mistake. It was when I tried to write things down that I got slowed down, and screwed orders up. Instead, I’d take the order, absorbing every detail, and then go dump it into the system. That worked for me.

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    Keeping things in my RAM is how I work best. I learned to work with it, rather than try to conform to another process. So when it comes to brainstorming and high level planning tools, I need a quick and dirty solution. It also has to have the flexibility to become the framework for a larger plan, if it is needed.

    My favorite planning tool has always been an 11×17 grid pad, and a Sharpie. This is what I start with for business plans, seminar and workshop planning, interface design, and graphic design.

    I’ve also looked at the Levenger planning pads, but for the price, I like a cheap grid pad. To me it’s more of a true “throw-away” solution. So I can free-plan, and not feel obligated to perfect things.

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    For planning on the computer, I’ve mostly used FreeMind. It’s written in Java, so I can use it on both WinXP and Linux.

    I also recently received an invitation to the beta for MindMeister, and have been trying it out. I like it because I can easily share between computers and platforms, since it’s Web-based:

    MindMeister brings the concept of mind mapping to the web, using its facilities for real-time collaboration to allow truly global brainstorming sessions.

    Users can create, manage and share mind maps online and access them anytime, from anywhere. In brainstorming mode, fellow MindMeisters from around the world (or just in different rooms) can simultaneously work on the same mind map – and see each other’s changes as they happen. Using integrated Skype calls, they can throw around new ideas and put them down on “paper” at the same time.

    For simple plans, it’s perfect. It’s easy to use and even in beta, feels very stable. (I have 20 invitations to the beta, if you would like to give it a try. Let me know in the comments, and be sure to use a valid email address, because that’s where the invitations will go. I’ll send them out on a first come, first serve basis.)

    The Verdict: At least for the duration of this experiment I will use a large grid pad and either FreeMind or MindMeister. Right now, I’m leaning towards MindMeister, because it’s Web-based and was available this week when I had a hard drive crash. Being able to access things from any computer definitely has its perks.

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    Alternatives: For paper planning, there’s Levenger Oasis Isometric Pads and Oasis Concept Pads. These are really nice and perfect for a little more structured approach. I’ve also been playing with the Project Emphasis template from the D*I*Y Planner Kit. For computer-based high level planning, there are tons of tools available – commercial, free, and open source. Some have a lot more features and are more robust, but I prefer simple and basic. For another look at Web-based mind mapping tools (including MindMeister) Anne Zelenka has a review of 3 over at Web Worker Daily.

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    Tony D. Clark is an entrepreneur, writer, and artist who spends a lot of time talking others into profiting from what they know, being creative, and doing what they love. His blog Success from the Nest provides inspiration, tips, and advice for the home-based entrepreneur and those aspiring to be one – all served up with humor and cartoons.

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    Tony D. Clark

    Tony is the blog owner of "Success from the Nest". He aspires to help people do meaningful work and reach their dreams.

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    Last Updated on November 18, 2020

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    15 Tips to Restart the Exercise Habit (and How to Keep It)
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    It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
    Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

    1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
    2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
    3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
    4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
    5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
    6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
    7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
    8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
    9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
    10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
    11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
    12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
    13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
    14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
    15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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