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Trial By Fire Productivity – Brainstorming And High Level Planning Tools

Trial By Fire Productivity – Brainstorming And High Level Planning Tools
Mindmap

    This post is part of the Trial By Fire Productivity series.

    I plan in my head.

    Back when I was getting started as a freelance designer, I waited tables to help pay the bills. I was one of those waiters that kept orders in his head. I never wrote them down, and very rarely made a mistake. It was when I tried to write things down that I got slowed down, and screwed orders up. Instead, I’d take the order, absorbing every detail, and then go dump it into the system. That worked for me.

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    Keeping things in my RAM is how I work best. I learned to work with it, rather than try to conform to another process. So when it comes to brainstorming and high level planning tools, I need a quick and dirty solution. It also has to have the flexibility to become the framework for a larger plan, if it is needed.

    My favorite planning tool has always been an 11×17 grid pad, and a Sharpie. This is what I start with for business plans, seminar and workshop planning, interface design, and graphic design.

    I’ve also looked at the Levenger planning pads, but for the price, I like a cheap grid pad. To me it’s more of a true “throw-away” solution. So I can free-plan, and not feel obligated to perfect things.

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    For planning on the computer, I’ve mostly used FreeMind. It’s written in Java, so I can use it on both WinXP and Linux.

    I also recently received an invitation to the beta for MindMeister, and have been trying it out. I like it because I can easily share between computers and platforms, since it’s Web-based:

    MindMeister brings the concept of mind mapping to the web, using its facilities for real-time collaboration to allow truly global brainstorming sessions.

    Users can create, manage and share mind maps online and access them anytime, from anywhere. In brainstorming mode, fellow MindMeisters from around the world (or just in different rooms) can simultaneously work on the same mind map – and see each other’s changes as they happen. Using integrated Skype calls, they can throw around new ideas and put them down on “paper” at the same time.

    For simple plans, it’s perfect. It’s easy to use and even in beta, feels very stable. (I have 20 invitations to the beta, if you would like to give it a try. Let me know in the comments, and be sure to use a valid email address, because that’s where the invitations will go. I’ll send them out on a first come, first serve basis.)

    The Verdict: At least for the duration of this experiment I will use a large grid pad and either FreeMind or MindMeister. Right now, I’m leaning towards MindMeister, because it’s Web-based and was available this week when I had a hard drive crash. Being able to access things from any computer definitely has its perks.

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    Alternatives: For paper planning, there’s Levenger Oasis Isometric Pads and Oasis Concept Pads. These are really nice and perfect for a little more structured approach. I’ve also been playing with the Project Emphasis template from the D*I*Y Planner Kit. For computer-based high level planning, there are tons of tools available – commercial, free, and open source. Some have a lot more features and are more robust, but I prefer simple and basic. For another look at Web-based mind mapping tools (including MindMeister) Anne Zelenka has a review of 3 over at Web Worker Daily.

    Other Entries in this Series

    Tony D. Clark is an entrepreneur, writer, and artist who spends a lot of time talking others into profiting from what they know, being creative, and doing what they love. His blog Success from the Nest provides inspiration, tips, and advice for the home-based entrepreneur and those aspiring to be one – all served up with humor and cartoons.

    More by this author

    Your Perception IS Your Reality Ultimate Pros and Cons Excel Workbook Lifehack.org Podcast Episode 7 – Trial By Fire Productivity Episode 2: Leon Ho Getting to Plumb How Do You Woo the Muse?

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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