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Trial By Fire Productivity – Base Tools and Process

Trial By Fire Productivity – Base Tools and Process
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    This post is part of the Trial By Fire Productivity series.

    The first thing that came apparent was the need to define my time. I had to do this in a way that was both flexible and clear.

    The only productivity/time management tools I kept are Google Calendar, my Miquelrius spiral grid notebook, and Thunderbird for email. So the first thing was to establish a process and pick some tools to track it.

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    After some consideration, I chose John Richardson’s The Focused 50 for its clearly defined boundaries. Since a bulk of my workload consists of several smaller tasks, it fit my ideal time-boxing methodology well.

    To track the time and schedule out my day, I chose David Seah’s Emergent Task Planner. The form is easy to use, very efficient, and allows me to capture everything for each day in one place.

    These 2 tools are paired with my notebook, where I capture all my actions and project info, then process out to the daily task planner.

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    I needed simplicity with clarity. That is my ultimate goal for this experiment. To establish a process that works for me and my somewhat odd daily schedule, and allows me to plan things accordingly.

    So for my base process and tools, this is what I will be using:

    • Google Calendar for scheduled appointments
    • Miquelrius grid notebook for capturing, and notes
    • The Focused 50 for daily time-boxing process
    • Emergent Task Planner for outlining each day and tracking

    The idea is to keep the process as agile as possible, while being able to clearly define timelines and actions.

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    The Verdict: Even after only about a week of using it, I’ve found that this base process works well for me. The goal of this experiment is to allow me to have ample time to get my new venture ready to launch, while keeping up with my other projects and commitments. I’m not sure how well this lean of a process would work for someone who wasn’t able to set their own schedule and agenda. For those who are self-employed or do clearly defined project work, it fits very well. At this point I will continue to use this as my base process, and will discuss it further in the 30-day progress podcast.

    Alternatives: In addition to the Emergent Task Planner, David Seah has several other tools in his Printable CEO Series that could fit. Also, there are several templates in the D*I*Y Planner that can also be used in a similar way. Since Miquelrius notebooks are becoming increasingly difficult to find, I am also going to consider the Levenger Circa or other Rollabind notebooks with grid sheets (hat tip to Kenny for the recommendation).

    Next Up: Brainstorming and high level planning tools.

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    Other Entries in this Series

    Tony D. Clark is an entrepreneur, writer, and artist who spends a lot of time talking others into profiting from what they know, being creative, and doing what they love. His blog Success from the Nest provides inspiration, tips, and advice for the home-based entrepreneur and those aspiring to be one – all served up with humor and cartoons.

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    Your Perception IS Your Reality Ultimate Pros and Cons Excel Workbook Lifehack.org Podcast Episode 7 – Trial By Fire Productivity Episode 2: Leon Ho Getting to Plumb How Do You Woo the Muse?

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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