Advertising
Advertising

Trial By Fire Productivity – Base Tools and Process

Trial By Fire Productivity – Base Tools and Process
Planner

    This post is part of the Trial By Fire Productivity series.

    The first thing that came apparent was the need to define my time. I had to do this in a way that was both flexible and clear.

    The only productivity/time management tools I kept are Google Calendar, my Miquelrius spiral grid notebook, and Thunderbird for email. So the first thing was to establish a process and pick some tools to track it.

    Advertising

    After some consideration, I chose John Richardson’s The Focused 50 for its clearly defined boundaries. Since a bulk of my workload consists of several smaller tasks, it fit my ideal time-boxing methodology well.

    To track the time and schedule out my day, I chose David Seah’s Emergent Task Planner. The form is easy to use, very efficient, and allows me to capture everything for each day in one place.

    These 2 tools are paired with my notebook, where I capture all my actions and project info, then process out to the daily task planner.

    Advertising

    I needed simplicity with clarity. That is my ultimate goal for this experiment. To establish a process that works for me and my somewhat odd daily schedule, and allows me to plan things accordingly.

    So for my base process and tools, this is what I will be using:

    • Google Calendar for scheduled appointments
    • Miquelrius grid notebook for capturing, and notes
    • The Focused 50 for daily time-boxing process
    • Emergent Task Planner for outlining each day and tracking

    The idea is to keep the process as agile as possible, while being able to clearly define timelines and actions.

    Advertising

    The Verdict: Even after only about a week of using it, I’ve found that this base process works well for me. The goal of this experiment is to allow me to have ample time to get my new venture ready to launch, while keeping up with my other projects and commitments. I’m not sure how well this lean of a process would work for someone who wasn’t able to set their own schedule and agenda. For those who are self-employed or do clearly defined project work, it fits very well. At this point I will continue to use this as my base process, and will discuss it further in the 30-day progress podcast.

    Alternatives: In addition to the Emergent Task Planner, David Seah has several other tools in his Printable CEO Series that could fit. Also, there are several templates in the D*I*Y Planner that can also be used in a similar way. Since Miquelrius notebooks are becoming increasingly difficult to find, I am also going to consider the Levenger Circa or other Rollabind notebooks with grid sheets (hat tip to Kenny for the recommendation).

    Next Up: Brainstorming and high level planning tools.

    Advertising

    Other Entries in this Series

    Tony D. Clark is an entrepreneur, writer, and artist who spends a lot of time talking others into profiting from what they know, being creative, and doing what they love. His blog Success from the Nest provides inspiration, tips, and advice for the home-based entrepreneur and those aspiring to be one – all served up with humor and cartoons.

    More by this author

    Tony D. Clark

    Tony is the blog owner of "Success from the Nest". He aspires to help people do meaningful work and reach their dreams.

    Why Your Perception Is Your Reality Ultimate Pros and Cons Excel Workbook Lifehack.org Podcast Episode 7 – Trial By Fire Productivity Episode 2: Leon Ho Getting to Plumb How Do You Woo the Muse?

    Trending in Featured

    1 15 Tips to Restart the Exercise Habit (and How to Keep It) 2 50 Ways to Increase Productivity and Achieve More in Less Time 3 8 Simple Ways to Be a Better Listener 4 The Art of Humble Confidence 5 How to Learn Something New Every Day and Stay Smart

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on November 18, 2020

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
    Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

    1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
    2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
    3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
    4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
    5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
    6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
    7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
    8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
    9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
    10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
    11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
    12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
    13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
    14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
    15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

    Read Next