Advertising
Advertising

Trapeze Artists, A Japanese Sedan and Achieving GTD Nirvana

Trapeze Artists, A Japanese Sedan and Achieving GTD Nirvana
Car

Personally, I’ve never owned a Honda. I have many friends who own or have owned them, but I haven’t had occasion. But almost without exception, folks I’ve known who have owned them have all shared one common opinion about their cars: you can drive them until the wheels fall off.

When I imagine the ideal GTD implementation, one thing keeps coming back to me – the idea that it works so well, I forget it’s there. If you smelled another car analogy, you’re well on your way to a career in private investigation…

Advertising

Many (if not most) of us own cars. We get up in the morning, get cleaned up and dolled up, then we stroll merrily out to our vehicle. We hop in, turn the key in the ignition, shift it into gear, and push the gas pedal. Most of us don’t think much about all of the engineering and craftsmanship that went into the various mechanisms and systems that made those things possible. The great part about that? We don’t have to – the hard work has been done by people much smarter than me. The same is true of GTD – David Allen spent nearly two decades (according to the book) fleshing out the various aspects of his methodology. He did the work (and, perhaps more importantly, made the mistakes) so you wouldn’t have to.

The good news is, this type of a high-level, not-worried-about-the-plumbing existence is well within your reach when it comes to GTD. You can operate above your system, sort of like a trapeze artist floats gracefully above his safety net below. He knows it’s there on a subconscious level, but he’s generally more focused on how many mid-air somersaults he needs to do in order to get the crowd on their feet. In my mind, this is the ideal for all GTD practitioners.

Advertising

Ok, back to the car analogy. Capturing information, processing inputs and reviewing your commitments should be as reflexive as your morning commute. There are really only two instances when you should need to get under the hood and muck around:

  1. “Changing the Oil” – Regular maintenance like your weekly review, The kinds of things that don’t indicate a problem, but keep everything running smoothly. Endeavors such as these, while they can sometimes be an inconvenience, will go a long way toward avoiding things like #2.
  2. When the “Check Engine” light is on – If you car begins to show signs of breaking down, it’s time to dig in and root out the problem. Sometimes this just means a mental sweep – a tune-up, if you will. Or it could mean you need to replace your muffler bearings or get yourself a new rotary girder. The point is this – if your brakes stop working, you don’t just toodle along merrily on your way to the office. Once you manage to stop the car and change into a clean pair of pants, you deal with the problem at hand.

There is also, of course, the period of time spent getting acquainted with your car. For the first week or so after you acquire it, you’ll find yourself driving places you don’t necessarily have to, going the long way to the lemonade stand or just sitting in the car while it’s parked on your driveway. You want to get acquainted with this new “tool” of yours – find out which buttons do what and so forth.

Advertising

All this cryptic and fanciful talk of cars boils down to the idea that GTD is meant to support you in what you need to do. As long as you perform your regularly-scheduled maintenance, you’re that much closer to the elusive “mind like water”.

Brett Kelly writes computer programs and drinks coffee in southern California. At The Cranking Widgets Blog (RSS), he writes a great deal about GTD, productivity and various other lifehack-y topics. For more interesting and thought-provoking musings about the attitudes and habits that make up GTD, check out his series called “The Mind of GTD”.

Advertising

More by this author

Trapeze Artists, A Japanese Sedan and Achieving GTD Nirvana What You Should Know Before Starting GTD Sharpen Your GTD Chops by Teaching Others The Macaroni and Cheese Project

Trending in Featured

1 Is Procrastination Bad? The Truth About Procrastination Revealed 2 What to Do in Free Time? 20 Productive Ways to Use the Time 3 20 Time Management Tips to Super Boost Your Productivity 4 How to Take Notes: 3 Effective Note-Taking Techniques 5 How to Stay Motivated and Reach Your Big Goals in Life

Read Next

Advertising
Advertising
Advertising

Last Updated on March 31, 2020

Is Procrastination Bad? The Truth About Procrastination Revealed

Is Procrastination Bad? The Truth About Procrastination Revealed

Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

Why We Procrastinate After All?

We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

Advertising

To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

Is Procrastination Bad?

Yes it is.

Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

Advertising

The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

How Bad Procrastination Can Be

Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

Advertising

After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

Advertising

Procrastination, a Technical Failure

Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: chuttersnap via unsplash.com

Reference

Read Next