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Toward a New Vision of Productivity, Part 9: The Trouble with People

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Toward a New Vision of Productivity, Part 9: The Trouble with People

 

Toward a New Vision of Productivity
    This is the ninth part of a 12-part series I am posting from the end  of December and into 2009, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). For more discussion along these lines, be sure to check out Beyond Productivity: Living from the Inside Out, a new series of discussions featuring Charlie Gilkey, Andre Kibbe, Duff McDuffee, Jonathan Mead, Sara Pemberton, and me. There are currently five episodes posted, with more to come.

    Here they come! Hear them? Their thundering footsteps pounding down the hall? Their greedy little fingers stabbing at their mobile phone keys? Their hands flailing away at email? The squeals of pain, of terror, of worry, of immediate need?

    In other words, people.

    Or as David Allen and a lot of others in the productivity world call them, “inputs”.

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    If productivity is, as Allen insists, about managing attention, then every person you interact with, whether face-to-face or mediated by phone, email, webconference, memo, tweet, status update, shared calendar, or a thousand different other high- and low-tech means is yet another strain on your productivity system, yet another piece of attention to manage.

    We can’t get around that, of course. Even Thoreau had a steady stream of visitors during his “isolation” at Walden Pond.

    The problem is, people are sloppy. They’re disorganized. They’re random, chaotic. They are, many of them, unproductive.

    Most systems deal with this by conflating interpersonal demands with the rest of your work – “Call Rashid to discuss 3rd quarter sales estimates” is another next action or task, alongside “Replace hard drive” and “Look up lockdown facilities for Junior.” Allen’s latest book is very explicit on this front: make it all “work”.

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    I said at the beginning of this system that one reason I thought there was a lot of resistance to productivity systems is that people are loathe to treat the people that matter a great deal to them the same way they treat their coworkers and their clients or customers. Indeed, Allen writes very much as if he has never had to deal with children (I don’t know whether he has or not), as if he’s never had his day intersect with a task list that looked something like this:

    · @someday/maybe: Fy like Superman

    · @home: Throw self down stairs. P: Achieve flight

    · @home: Smack head on banister.

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    · @home: Bleed freely.

    · @agenda (Mom): Discuss great pain in long, ragged sobs.

    · @out and about: Get stitches.

    In principle, when GTD and other systems are working, dealing with emergencies is easier – you have the mental energy and capacity to respond quickly and decisively. But no system can handle the emotional strain that “inputs” from people close to us can put on us.

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    Which makes me think that the next great piece in the productivity puzzle with be added by the folks studying the psychology of happiness, positive psychology. I imagine a system in which stress is managed not just using paper lists and effective filing techniques but with tools that encourage positive reflection and techniques of centering and regaining focus.

    Too, I imagine systems that are more explicitly social. I find it interesting that although Allen, Covey, and thousands of other productivity experts regularly address corporate groups and counsel them on both individual productivity and habits for more effective teamwork, few of the major productivity leaders have expanded their personal productivity works beyond the individual (Covey’s 7 Habits of Highly Effective Families is an important exception).

    As the world gets more social online – even as we physically interrelate less and less – I expect to see a more social productivity literature emerging. What that will look like I can only guess, but it will necessarily be grounded first and foremost in the psychology of groups and of interpersonal relationships.

    How do you reconcile your personal productivity with the demands of people who have no inkling of how disorganized (and disorganizing) they are? How do you manage your system in the face of inputs from those who have no system? Do you ever wish for a way to bridge the gap between your own efforts to keep things functioning and other people’s lack of such effort, even open hostility towards it?

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    More by this author

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    Last Updated on November 18, 2020

    15 Tips to Restart the Exercise Habit (and How to Keep It)

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    15 Tips to Restart the Exercise Habit (and How to Keep It)

    It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
    Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

    1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
    2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
    3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
    4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
    5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
    6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
    7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
    8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
    9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
    10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
    11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
    12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
    13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
    14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
    15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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