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Toward a New Vision of Productivity, Part 8: Planning for Life

Toward a New Vision of Productivity, Part 8: Planning for Life

Toward a New Vision of Productivity
    This is the eighth part of a 12-part series I am posting from the end of December and into January 2009, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). For more discussion along these lines, be sure to check out Beyond Productivity: Living from the Inside Out, a new series of discussions featuring Charlie Gilkey, Andre Kibbe, Duff McDuffee, Jonathan Mead, Sara Pemberton, and me. Right now, only the Introduction is up, but a podcast of our talks will be avilable shortly. Stay tuned…

    What are your goals for life? It occurred to me recently that the way that I’ve talked about goals on this site (here and here) is only half the story. When we talk about goals, we’re usually talking about short-term project goals: to finish a book, to launch a marketing campaign, etc.

    But that’s only a limited kind of goal. Most of us don’t have goals like that which encompass our entire lives, where a whole life is spent working towards completion of a single project. Instead, we have a set of vague “ideals” about what we’d like our lives to look like, someday. Maybe.

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    A lot of productivity leaders deal with this. In Getting Things Done, Allen encourages readers to not only think about the immediate, material outcome of a project, but to think instead about what one’s life will be like once they’ve reached their goal.

    I’m going to go out on a limb and say that, along with the Weekly Review, the concept of writing down objectives for every project is one of the least-remembered and least-practiced concept in Allen’s book. The bar is set pretty high (and for good reason) – Allen wants us to be clear that the projects we’re working on at any given moment will lead us to a place in our lives where we want to be. That is, if your goal is to get a promotion, what’s important to Allen is that you have a clear picture of how your life will be better once you’ve attained that promotion. Ultimately, the goal is to live a happier, more fulfilled life.

    Planning towards big goals like “be happier” or “create something of value” or “leave the world a better place” is hard to conceive of – we simply don’t have the tools for the task. Most productivity systems are great for planning towards project goals, but life goals escape us. In GTD, Allen attempts to satisfy this need with his “50,000-foot view”, the Big Picture outlook over your life as a whole, but as I said earlier in this series, it is not at all intuitive how to slip between the Big Picture view and the everyday view.

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    Instead, most of us rely on our project goals to somehow produce our life goals, as if satisfaction of our life goals would flow naturally from accomplishment of our project goals. Without any direction, there’s no reason to assume that this will happen – and I’d venture that most of the frustration and bitterness many people feel about their careers and their lives stems precisely from the failure of their work to produce a meaningful life.

    How can we plan towards life goals?

    One reason it’s so hard to plan in the traditional sense towards life goals is that there is a great deal of uncertainty at every possible step. If your life goal is to run a corporation and you’re in the mail room, there are so many factors that are out of your control between where you are and where you want to end up that planning seems ridiculous.

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    So we fall back instead on planning projects – working your way up the mail room hierarchy, perhaps. Or taking night classes in business administration. Or seducing the CEO’s jetsetting daughter or son.

    These alternatives are way out of scale with the final goal, though, so much so that they engender just as much uncertainty as chasing after the life goal directly and without a plan does.

    In fact, it is uncertainty that engenders planning in the first place. I can’t be certain that my next step will lead me in the right direction, so I plan out all my steps between where I am and where I hope to reach. But that in itself generates uncertainty, because what happens if I mess up at any point along the way or, worse yet, if my plan turns out to be flawed? (John McCain had a plan to be the next president of the United States – a life goal if there ever was one!)

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    Planning plays a minimal role in Allen’s GTD, however, for exactly this reason. In fact, he strongly discourages planning in any familiar form. Instead, Allen advocates thinking only as far as the very next action needed to move you towards your goal, after which the ”mind like water” takes over.

    “Mind like water” sounds very David-Carradine-in-Kung-Fu, and in a way it is. Although this is not the place to discuss the concept in any depth, in the context of planning it means that when a next action is completed and you have moved one step closer to your goals, you will define a new next action – which you will, as throughout GTD, “do”, “defer”, or “delegate”; if you “do”, then you have yet another next action to define, which you “do” and so on until you reach the point at which you cannot or choose not to go any further and “defer” your next action – which only then goes onto your next action list.

    “Mind like water”, then, embraces uncertainty and works to turn it into an asset. But there are relatively few of us who can manage to live sanely at the edge of uncertainty like that. Some people thrive on it, of course, but most don’t.

    What, then, do the rest of us do? And how do we make those big goals, what I’ve been calling “life goals”, in the first place? Or do we? Am I barking up the wrong tree here? Is it true that if you don’t know where you’re going, any road will take you there?

    More by this author

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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