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Toward a New Vision of Productivity, Part 8: Planning for Life

Toward a New Vision of Productivity, Part 8: Planning for Life

Toward a New Vision of Productivity
    This is the eighth part of a 12-part series I am posting from the end of December and into January 2009, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). For more discussion along these lines, be sure to check out Beyond Productivity: Living from the Inside Out, a new series of discussions featuring Charlie Gilkey, Andre Kibbe, Duff McDuffee, Jonathan Mead, Sara Pemberton, and me. Right now, only the Introduction is up, but a podcast of our talks will be avilable shortly. Stay tuned…

    What are your goals for life? It occurred to me recently that the way that I’ve talked about goals on this site (here and here) is only half the story. When we talk about goals, we’re usually talking about short-term project goals: to finish a book, to launch a marketing campaign, etc.

    But that’s only a limited kind of goal. Most of us don’t have goals like that which encompass our entire lives, where a whole life is spent working towards completion of a single project. Instead, we have a set of vague “ideals” about what we’d like our lives to look like, someday. Maybe.

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    A lot of productivity leaders deal with this. In Getting Things Done, Allen encourages readers to not only think about the immediate, material outcome of a project, but to think instead about what one’s life will be like once they’ve reached their goal.

    I’m going to go out on a limb and say that, along with the Weekly Review, the concept of writing down objectives for every project is one of the least-remembered and least-practiced concept in Allen’s book. The bar is set pretty high (and for good reason) – Allen wants us to be clear that the projects we’re working on at any given moment will lead us to a place in our lives where we want to be. That is, if your goal is to get a promotion, what’s important to Allen is that you have a clear picture of how your life will be better once you’ve attained that promotion. Ultimately, the goal is to live a happier, more fulfilled life.

    Planning towards big goals like “be happier” or “create something of value” or “leave the world a better place” is hard to conceive of – we simply don’t have the tools for the task. Most productivity systems are great for planning towards project goals, but life goals escape us. In GTD, Allen attempts to satisfy this need with his “50,000-foot view”, the Big Picture outlook over your life as a whole, but as I said earlier in this series, it is not at all intuitive how to slip between the Big Picture view and the everyday view.

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    Instead, most of us rely on our project goals to somehow produce our life goals, as if satisfaction of our life goals would flow naturally from accomplishment of our project goals. Without any direction, there’s no reason to assume that this will happen – and I’d venture that most of the frustration and bitterness many people feel about their careers and their lives stems precisely from the failure of their work to produce a meaningful life.

    How can we plan towards life goals?

    One reason it’s so hard to plan in the traditional sense towards life goals is that there is a great deal of uncertainty at every possible step. If your life goal is to run a corporation and you’re in the mail room, there are so many factors that are out of your control between where you are and where you want to end up that planning seems ridiculous.

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    So we fall back instead on planning projects – working your way up the mail room hierarchy, perhaps. Or taking night classes in business administration. Or seducing the CEO’s jetsetting daughter or son.

    These alternatives are way out of scale with the final goal, though, so much so that they engender just as much uncertainty as chasing after the life goal directly and without a plan does.

    In fact, it is uncertainty that engenders planning in the first place. I can’t be certain that my next step will lead me in the right direction, so I plan out all my steps between where I am and where I hope to reach. But that in itself generates uncertainty, because what happens if I mess up at any point along the way or, worse yet, if my plan turns out to be flawed? (John McCain had a plan to be the next president of the United States – a life goal if there ever was one!)

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    Planning plays a minimal role in Allen’s GTD, however, for exactly this reason. In fact, he strongly discourages planning in any familiar form. Instead, Allen advocates thinking only as far as the very next action needed to move you towards your goal, after which the ”mind like water” takes over.

    “Mind like water” sounds very David-Carradine-in-Kung-Fu, and in a way it is. Although this is not the place to discuss the concept in any depth, in the context of planning it means that when a next action is completed and you have moved one step closer to your goals, you will define a new next action – which you will, as throughout GTD, “do”, “defer”, or “delegate”; if you “do”, then you have yet another next action to define, which you “do” and so on until you reach the point at which you cannot or choose not to go any further and “defer” your next action – which only then goes onto your next action list.

    “Mind like water”, then, embraces uncertainty and works to turn it into an asset. But there are relatively few of us who can manage to live sanely at the edge of uncertainty like that. Some people thrive on it, of course, but most don’t.

    What, then, do the rest of us do? And how do we make those big goals, what I’ve been calling “life goals”, in the first place? Or do we? Am I barking up the wrong tree here? Is it true that if you don’t know where you’re going, any road will take you there?

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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