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Toward a New Vision of Productivity, Part 6: Staying on the Ball

Toward a New Vision of Productivity, Part 6: Staying on the Ball

Toward a New Vision of Productivity
    This is the sixth part of a 12-part series running from the end of December and into January 2009, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). I will also soon announce some other venues where I and several others will be discussing some of the issues raised in this series. Stay tuned…

    We are a society of stress junkies. We must be – it’s the only way to explain how we think about and behave with regards to work. This “go go go” attitude, this notion that everything is a competition, that everything is a test of our mastery, that we must strive to excel at everything – these are not the symptoms of a healthy relationship with work!

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    A lot of productivity literature encourages this unhealthy attitude about work. And a lot seems to discourage it, but is grounded in Western notions of work-as-spiritual-value. It’s practically inescapable in the West –it’s called the Protestant work ethic, but after five centuries of Protestantism, it’s become a dominating theme in Western thought.

    Work as a Value

    According to Max Weber, the turn-of-the-20th century German sociologist whose book The Protestant Ethic and the Spirit of Capitalism is one of the great sociological works of all time, Protestant attitudes towards grace, labor, thrift, and sobriety were integral parts of the rise of capitalism as a socio-economic order – and centuries later, they have been internalized throughout the Western world, regardless of religious faith. For Protestants, work was something akin to prayer, and its products were valuable inasmuch as they celebrated God’s grace. Thus the accumulation of wealth was also the glorification of God, and wealth that did work – that is, capital – was doubly sacred. (This might seem odd to us today, but as recently as the mid-20th century missionaries at Indian schools were teaching that “property and wealth are signs of God’s approval”; see Mary Crow-Dog’s Lakota Woman).

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    Now, I’m not at all saying there’s anything wrong with work as a means to reach our goals. Where we go wrong, though, is in finding in work for work’s sake a sense of meaning, accomplishment, and ultimately of self. Our culture is littered with phrases like “Idle hands are the Devil’s playground” and Thomas Jefferson’s admonition that “I’m a great believer in luck, and I find the harder I work the more I have of it” that suggest that work is a value in and of itself.

    In the workforce, the elevation of work to the level of sacred calling manifests as a constant pressure to keep busy – or at least appear to keep busy, which is a particularly grueling kind of work. I remember slow nights at a video store I worked at in college, when my manager – a Marine sergeant in his non-video store life – would exclaim “If you can lean, you can clean.” True enough, I suppose, but cleaning for the sake of looking busy never struck me as all that meaningful – especially as the cleaning demands of a smallish video store with a fairly efficient staff were never all that great.

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    More problematic, though, is the way that this attitude towards work spills over into our leisure time – when we allow ourselves leisure time. Studies of US workers a few years ago showed that 35% of American workers do not take all or any of their vacation time each year (along with almost 60% of executives) adding up to 415 million unused vacation days in 2003. Work pressures, such as too much work or employees feeling disloyal if they take time away from their jobs, are the main reason given, but for many, it’s simply an inability to fill the time. If we’re not working, we wonder, then who are we?

    Stress and Selves

    There are a lot of explanations for stress, and I’m sure there are numerous and wildly various sources of stress in any individual’s life. But if I had to nail it down in one general statement, I’d say that stress emerges when a person’s work becomes out of line with their life. We rarely feel stressed out when we’re deep in the flow of a satisfying task (or if we do, it’s what psychologists call “eustress”, positive stress that leads to greater focus and motivation). But when we do work for reasons that do not relate to our own self-actualization (to borrow another term from psychology), stress emerges. Whether its work we do just for the money, or just to look busy, or because our job is on the line if we mess up, or because a dominating supervisor or manager is riding us, or for whatever reason, work under externally-imposed conditions seems to be the biggest source of stress.

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    So the question is, how do we bring our work in line with our inner, authentic self – and how do we cut out the work that isn’t? I don’t claim to know the answer, but I do know that to start with, we need to have some sense of what that inner self looks like – and in our society where work for work’s sake is celebrated as a primary source of meaningfulness, we have remarkably underdeveloped psychic tools for self-reflection. Self-reflection, in fact, feels a little too much like not working for us to be very comfortable with it, let alone for us to be any good at it.

    But it’s something we have to grapple with as part of a new vision of productivity, because being efficient at work that a) leaves us too stressed to enjoy our lives (or even to live them – stress not only kills, it maims), and b) creates open time that we desperately fill with even more work, is not being productive in any meaningful sense.

    More by this author

    How to Take Notes: 3 Effective Note-Taking Techniques 3 Techniques for Setting Priorities Effectively How To Stop Procrastinating and Get Stuff Done Becoming Self-Taught (The How-To Guide) The Science of Setting Goals (And Its Effect on Your Brain)

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    1 35 Top Productivity Apps for iPhone (2020 Updated) 2 The Gentle Art of Saying No For a Less Stressful Life 3 What to Do in Free Time? 20 Productive Ways to Use the Time 4 How to Take Notes: 3 Effective Note-Taking Techniques 5 20 Time Management Tips to Super Boost Your Productivity

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    Last Updated on August 6, 2020

    35 Top Productivity Apps for iPhone (2020 Updated)

    35 Top Productivity Apps for iPhone (2020 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

    For Getting Things Done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

           

           

          4. Any.Do

          A beautiful-looking app that is both easy on the eyes and your wallet.

          Download it here.

            5. PocketLife Calendar

            This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

            Download it here.

              6. Asana

              We’ve covered Asana here at Lifehack

              , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

              Download it here.

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                7. ToDoist

                This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                Download it here.

                   

                   

                  8. Calendars 5

                  This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                  Download it here.

                    9. Clear – Tasks, Reminders & To-Do Lists

                    A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                    Download it here.

                      10. Due

                      A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                      Download it here.

                        11. Checkmark 2

                        I use this app

                        for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                        Download it here.

                          12. TeuxDeux

                          Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                          Download it here.

                             

                             

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                            13. Nirvana

                            For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                            Download it here.

                              14. Priorities

                              An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                              Download it here.

                                For Building Habits

                                15. Productive

                                With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                Download it here.

                                  16. Habitica: Gamified Taskmanager

                                  You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                  Download it here.

                                    17. Streaks

                                    This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                    Download it here.

                                      18. Remember The Milk

                                      Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                      Download it here.

                                        19. Day One Journal

                                        When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                        Download it here.

                                          For Files Organization

                                          20. Evernote

                                          Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                          Download it here.

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                                            21. Pocket

                                            You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                            Download it here.

                                              22. Sync.Me

                                              This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                              Download it here.

                                                23. Droplr

                                                One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                Download it here.

                                                  24. Dropbox

                                                  Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                  Download it here.

                                                     

                                                    For Working Smarter

                                                    25. Captio

                                                    A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                    Download it here.

                                                      26. Drafts

                                                      A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                      Download it here.

                                                        27. NoteShelf 2

                                                        This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                        Download it here.

                                                          28. Doodle

                                                          This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                          Download it here.

                                                            29. TextExpander (Legacy)

                                                            I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                            Download it here.

                                                              30. Launch Center Pro

                                                              A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                              Download it here.

                                                                31. GoodReader

                                                                This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                Download it here.

                                                                  32. LogMeIn

                                                                  Want to be able to control your Mac from wherever you are? Then get this app.

                                                                  Download it here.

                                                                    For Improving Security

                                                                    33. 1Password

                                                                    There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                    Download it here.

                                                                      34. LastPass Password Manager

                                                                      You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                      All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                      Download it here.

                                                                        35. Truecaller

                                                                        Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                        Download it here.

                                                                          There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                          Featured photo credit: William Hook via unsplash.com

                                                                          Reference

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