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Toward a New Vision of Productivity, Part 5: Drowning in Information

Toward a New Vision of Productivity, Part 5: Drowning in Information

Toward a New Vision of Productivity
    This is the fifth part of a 12-part series I will be posting into January 2009, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). I will also soon announce some other venues where I and several others will be discussing some of the issues raised in this series. Stay tuned…

    One of the oft-repeated pieces of modern-day wisdom is that there is simply too much information. We are barraged by email, RSS feeds, websites, 500 cable TV channels, satellite radio, terrestrial radio, billboards, magazines, books, direct mail, white papers, tweets, and more – and we simply aren’t equipped to handle the flow.

    The phrase “information overload” gets almost 1.7 million results of Google. Dealing with this overload is at the core of Tim Ferriss’ best-selling 4-Hour Workweek. Obviously people feel overwhelmed by the sheer amount of information they feel they need to cope with.

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    Stop and think about that for a moment. We live in an information economy. In virtually every field, the difference between success and failure, between profit and loss, between growth and decline is determined by the availability of information. In most cases, it’s fair to say that information is productivity.

    Clearly the inability to cope adequately with information is a major source of stress and unhappiness, and it can also seriously hamper us in our motion towards our goals, whatever those goals may be. Which means that our productivity systems need to take into account the identification, storage, processing, retrieval, and use of information. More importantly, though, our systems – or what I’m coming to think of as our “meta-system”, of which productivity habits are only a part – need to make those flows of information meaningful.

    The High Information Diet

    Some time ago, I suggested that Lifehack readers go on a high information diet, winnowing their pool of sources down to a manageable level using “The Input Test”. Basically, the Input Test asks you to evaluate just what you’re gaining from any source of information and whether you can gain the same thing in some other way.

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    The idea behind the high-information diet is similar to its nutritional analogue, the high-fiber diet. Fiber is an essential part of our diets – while a person on a diet will want to eat less food, they might want to eat more foods that are high in fiber, to take advantage of the nutritional benefits. Likewise with a high-information diet – you might need to limit your intake of data (which is what we’re really talking about; data only becomes information if it informs you somehow, and data consumed indiscriminately does not inform) but you don’t want to limit your intake of quality information. In fact, ideally you want more actionable information, and less irrelevant or non-actionable data.

    The Infovore’s Dilemma

    A high-information diet is only relevant, though, if the point of information is to lend us a competitive advantage of to lead us closer to achieving our goals. The reality is that, while this is often the case, it is not only the case. In fact, I’ve come to believe that when people talk about “information overload” they’re not really talking about identifying information they can act on, but something entirely different. They’re talking about recreational information – information as entertainment.

    Here’s the thing: the average Westerner (along with huge numbers of non-Western elites) is trained primarily as an information processor. It’s what we do, and it’s what we’ve become good at – processing data and transforming it into actionable information. We have become “infovores”, consumers of information in the raw – grazing our way through blogs, news portals, and social media sites the way we graze snacks at the office, working our way from candy dish to vending machine to break room donuts through the course of our day.

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    Like the Willy Lomans of the past, the salesmen of yore who couldn’t stop selling even when they came home off the road, we never stop consuming information – it’s what makes us feel human. Information has become more than just the “stuff” we know; it has become the environment we breathe, the social context in which we live our lives.

    And that’s not the whole of it. Because recreational information-seeking often helps to fill in the gaps left by jobs in which we manipulate information without meaning. So we invest ourselves in more and more obscure topics in search of the meaning that’s missing from our working lives. We don’t have too much information, we have too many interests! We crave stimulation we aren’t getting from our work.

    Information Mastery

    To tame information overload, then, is not simply a matter of restricting ourselves to sources that advance our immediate goals in some way. To do that, we would have to be less than human – we’d have to be working machines, and while that might sound great to employers (hopefully not the ones you and I work for, though!) it’s not at all what real personal productivity is about.

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    Instead, we need to rethink our relationship with information and with work. Because information is, in the end, the building material that meaning is made of. When there’s a gap between our passion and our work, we scatter our attention in search of some glimmer of meaning, and therein lies the problem not in the information itself.

    When I interviewed Liz Strauss a year ago, she made a statement that has stuck with me: “If you align your head and your heart and your purpose… you’re fully self-expressed.” For Strauss, being “fully self-expressed” is akin to finding your calling. We are overwhelmed by information not because our heads are lacking, but because for most of us, our head is at odds with our heart and our purpose. Without fixing that, we are stuck in the empty pursuit of information for its own sake.

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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