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Toward a New Vision of Productivity, Part 1: Transformation

Toward a New Vision of Productivity, Part 1: Transformation

Toward a New Vision of Productivity
    This is the first part of a 12-part series I will be posting over the next several weeks, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). I will also soon announce some other venues where I and several others will be discussing some of the issues raised in this series. Stay tuned…

    Something is afoot in the productivity blogosphere, something which, I think, reflects a wider change in society itself. In the past year, several popular personal productivity bloggers have changed their focus, sometimes radically, or even stopped blogging altogether. At the same time, new writers have launched productivity sites that have attacked the very notion of productivity.

    Especially targeted in this shift is the work of David Allen, who brought us GTD (Getting Things Done). After several years of almost religious devotion among many, a small but growing number of people are becoming dissatisfied with the GTD methodology. For some, it is too focused on the issues facing corporate leaders; for others, it is too full of pseudo-religious Zen mysticism and California spiritualism.

    On the eve of the December 30th release of Allen’s new book, Making It All Work, which promises to extend the core ideas of GTD beyond the executive suite, I thought it would be a good time to clear the tables and to look into the future at what a new vision of productivity might look like. For the next couple of weeks, I’ll be exploring the social context in which our ideas of productivity and, indeed, blogs like Lifehack and books like Getting Things Done exist, and explore some of the trouble areas in the field of personal productivity as we currently understand and live it.

    The goal here is not to put forth a new system or anything like that, but to think about what’s missing and how we might fill it. Ultimately, I don’t think there is any particular system that’s going to work for everyone; instead, I hope to develop a set of principles that will act as a guide for each of us – myself included – to put into action in our own particular ways.

    What’s Happening in Productivity Today

    I’ve said in the past, Merlin Mann has a lot to answer for. Like many others, I was introduced to GTD by a post on his blog 43Folders, probably via a link from BoingBoing. Mann joined a handful of bloggers, including Gina Trapani of Lifehacker and our own Leon Ho, in exploring the idea of “lifehacks” first put forth by Danny O’Brien in a talk at the Emmerging Technology Conference in 2004. Lifehacks are tricks aimed at making some part of one’s life a little easier. It might be a shift in perspective about email, a common tool used in a creative way, or a technological solution to a formerly non-technological problem.

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    For several years, bloggers both popular and obscure have been sharing their hacks with each other, looking for ways to shave a few seconds off a repetitive task, or to make the best use of their limited free time.

    But there are only so many useful tricks a blogger can share, and when there are dozens if not hundreds of bloggers in the same space, distinguishing yourself from the herd can be a tough challenge. It also does something funny to the mind, to write about productivity all the time. Writing about productivity becomes one of the things, if not the thing, that you’re getting done by being productive, and at some point that starts to feel just a tad too circular.

    Productivity is Dead. Long Live Productivity.

    In June of 2008, Glen Stansberry announced a change of focus at LifeDev. The change was subtle; the only immediately visible difference was his tagline, formerly “Productivity for Creative People”, not “Empowering Creative People”. On the surface, Glen’s reasoning seems innocuous enough: “The problem with the tagline was that it pigeon-holed me into one very, very specific range of topics.” But at a deeper level, the change has some profound implications. Productivity is supposed to be empowering, after all, or else why bother?

    Glen’s decision was mostly personal, and did not reflect much of a change in LifeDev’s content – if anything, it simply brought the tagline more in line with what Glen was already writing about. A couple months later, though, a more significant challenge was issued, this time by the Grand Master himself, Merlin Mann of 43Folders. Frustrated by both his management of his own site and the crop of productivity blogs that had sprung up in the wake of his own success. Merlin issued what amounts to the “J’Accuse” of the productivity blogosphere:

    Friends, I’m done with “productivity” as a personal fetish or hobby. There are countless sites that are all too happy to vend stroke material for your joyless addiction to puns about procrastination and systems for generating more taxonomically satisfying meta-work. But, presently, you won’t find so much of that here.

    Except inasmuch as it can help move aside barriers to finishing the projects that you claim matter to you, “productivity” is often a sprawling ghetto of well-marketed nonsense for people who really just need a ritalin and a hug. So, for myself, random tips and lists that aren’t anchored to solving a real-world problem for a smart but flawed adult with a mind are dead to me. Pour a forty on ‘em.

    From now on, I’m going to talk about how people make stuff.

    Merlin’s change of heart – and change of focus – was significant for a number of reasons. First, his site was one of the first big productivity blogs, and his personality and charisma have made him a (hesitant) leader. Second, his early posts on GTD have probably sold more copies of David Allen’s books than anything else ever written about them. Third, Merlin’s “branding” of a stack of index cards with a binder clip as the “Hipster PDA”, and his promotion of the Moleskine, initiated thousands, if not tens of thousands, of techy geeks into the world of pen and paper capture.

    Merlin obviously didn’t give up his commitment to being productive; what he gave up was his commitment to the idea of productivity in the abstract. For Merlin, what matters most is not the system, nor the tools, but the doing. And, more importantly, the doing of something meaningful to the do-er.

    While the mainstream productivity blogs were subtly or not-so-subtly shifting their attention to the pursuit of creativity, a new crop of blogs were emerging with a new counter-productivity (which is NOT to say “counter-productive”) stance. Nick Cernis launched his blog Put Things Off in January, with a decidedly different approach epitomized by his site’s cute and fluffy kitten logo, a distinct change from the file folder motif of 43Folders. By the end of his second month, Nick had announced the death of productivity:

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    [T]he productivity industry has become a techno-spiritualist movement. People are now using productivity ’systems’, software and small beeping devices just because almost everybody else is.

    Our obsession with ‘productivity’ is getting in the way of our lives.

    I think we all need to look at how much time and energy we’re wasting on our quest to become super-productive beings, and remind ourselves instead that simple is often best. Perhaps it’s time to stop all the beeps for a while [emphasis in original; quotes taken out of order].

    By the end of his third month, Nick had released an e-book, Todoodlist, detailing his own stripped-down take on productivity – sans gadgets, sans fancy notebooks, sans pseudo-spirituality.

    Nick might have been a little late to the game; a year earlier, Leo Babauta, a former Lifehack contributor, had also released a stripped-down productivity system called Zen to Done. Not as confrontational as Nick’s, maybe, Leo’s system still emphasized minimizing the use of fancy gadgets in favor of simplicity and a more meaningful, unmediated relationship with one’s work.

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    Clay Collins went both of them one further when, in May 2008, he posted his Alternative Productivity Manifesto on his own upstart blog, The Growing Life. For Clay, the central problem we all have to deal with is meaning, and the creation of a lifestyle (or, indeed, life) around those things that give us meaning. Productivity is part of the solution, but it is not the solution. Indeed,

    No productivity system can put you in a zen like, meditative, or mind like water state. A calm, focused, and meditative mind leads to greater productivity, but productivity systems cannot create a mind like water.

    In this single item from “The Alternative Productivity Manifesto”, Clay cuts to the heart of the matter: being productive can’t give our lives meaning, they can only help clear the clutter so we can figure out and focus on the things that do give life meaning – and in doing so, find the passion and motivation to get done those things which are, in the end, meaningful.

    “If you’ve crossed the river,” writes Merlin Mann, ”you should quit carrying the boat.” A productivity system helps us get across the river. A good one can help us navigate the shallows, ride out the rapids, and avoid taking any spills, but once we’re on the other side, we have to get out and do the work of making meaning of and in our lives.

    More by this author

    Building Relationships: 11 Rules for Self-Promotion How to Become an Expert (And Spot out One Nearby) The Importance of Reminders (And How to Make a Reminder That Works) Is Procrastination Bad? The Truth About Procrastination Revealed Back to Basics: Your Calendar

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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