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Toward a New Vision of Productivity, Part 1: Transformation

Toward a New Vision of Productivity, Part 1: Transformation

Toward a New Vision of Productivity
    This is the first part of a 12-part series I will be posting over the next several weeks, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). I will also soon announce some other venues where I and several others will be discussing some of the issues raised in this series. Stay tuned…

    Something is afoot in the productivity blogosphere, something which, I think, reflects a wider change in society itself. In the past year, several popular personal productivity bloggers have changed their focus, sometimes radically, or even stopped blogging altogether. At the same time, new writers have launched productivity sites that have attacked the very notion of productivity.

    Especially targeted in this shift is the work of David Allen, who brought us GTD (Getting Things Done). After several years of almost religious devotion among many, a small but growing number of people are becoming dissatisfied with the GTD methodology. For some, it is too focused on the issues facing corporate leaders; for others, it is too full of pseudo-religious Zen mysticism and California spiritualism.

    On the eve of the December 30th release of Allen’s new book, Making It All Work, which promises to extend the core ideas of GTD beyond the executive suite, I thought it would be a good time to clear the tables and to look into the future at what a new vision of productivity might look like. For the next couple of weeks, I’ll be exploring the social context in which our ideas of productivity and, indeed, blogs like Lifehack and books like Getting Things Done exist, and explore some of the trouble areas in the field of personal productivity as we currently understand and live it.

    The goal here is not to put forth a new system or anything like that, but to think about what’s missing and how we might fill it. Ultimately, I don’t think there is any particular system that’s going to work for everyone; instead, I hope to develop a set of principles that will act as a guide for each of us – myself included – to put into action in our own particular ways.

    What’s Happening in Productivity Today

    I’ve said in the past, Merlin Mann has a lot to answer for. Like many others, I was introduced to GTD by a post on his blog 43Folders, probably via a link from BoingBoing. Mann joined a handful of bloggers, including Gina Trapani of Lifehacker and our own Leon Ho, in exploring the idea of “lifehacks” first put forth by Danny O’Brien in a talk at the Emmerging Technology Conference in 2004. Lifehacks are tricks aimed at making some part of one’s life a little easier. It might be a shift in perspective about email, a common tool used in a creative way, or a technological solution to a formerly non-technological problem.

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    For several years, bloggers both popular and obscure have been sharing their hacks with each other, looking for ways to shave a few seconds off a repetitive task, or to make the best use of their limited free time.

    But there are only so many useful tricks a blogger can share, and when there are dozens if not hundreds of bloggers in the same space, distinguishing yourself from the herd can be a tough challenge. It also does something funny to the mind, to write about productivity all the time. Writing about productivity becomes one of the things, if not the thing, that you’re getting done by being productive, and at some point that starts to feel just a tad too circular.

    Productivity is Dead. Long Live Productivity.

    In June of 2008, Glen Stansberry announced a change of focus at LifeDev. The change was subtle; the only immediately visible difference was his tagline, formerly “Productivity for Creative People”, not “Empowering Creative People”. On the surface, Glen’s reasoning seems innocuous enough: “The problem with the tagline was that it pigeon-holed me into one very, very specific range of topics.” But at a deeper level, the change has some profound implications. Productivity is supposed to be empowering, after all, or else why bother?

    Glen’s decision was mostly personal, and did not reflect much of a change in LifeDev’s content – if anything, it simply brought the tagline more in line with what Glen was already writing about. A couple months later, though, a more significant challenge was issued, this time by the Grand Master himself, Merlin Mann of 43Folders. Frustrated by both his management of his own site and the crop of productivity blogs that had sprung up in the wake of his own success. Merlin issued what amounts to the “J’Accuse” of the productivity blogosphere:

    Friends, I’m done with “productivity” as a personal fetish or hobby. There are countless sites that are all too happy to vend stroke material for your joyless addiction to puns about procrastination and systems for generating more taxonomically satisfying meta-work. But, presently, you won’t find so much of that here.

    Except inasmuch as it can help move aside barriers to finishing the projects that you claim matter to you, “productivity” is often a sprawling ghetto of well-marketed nonsense for people who really just need a ritalin and a hug. So, for myself, random tips and lists that aren’t anchored to solving a real-world problem for a smart but flawed adult with a mind are dead to me. Pour a forty on ‘em.

    From now on, I’m going to talk about how people make stuff.

    Merlin’s change of heart – and change of focus – was significant for a number of reasons. First, his site was one of the first big productivity blogs, and his personality and charisma have made him a (hesitant) leader. Second, his early posts on GTD have probably sold more copies of David Allen’s books than anything else ever written about them. Third, Merlin’s “branding” of a stack of index cards with a binder clip as the “Hipster PDA”, and his promotion of the Moleskine, initiated thousands, if not tens of thousands, of techy geeks into the world of pen and paper capture.

    Merlin obviously didn’t give up his commitment to being productive; what he gave up was his commitment to the idea of productivity in the abstract. For Merlin, what matters most is not the system, nor the tools, but the doing. And, more importantly, the doing of something meaningful to the do-er.

    While the mainstream productivity blogs were subtly or not-so-subtly shifting their attention to the pursuit of creativity, a new crop of blogs were emerging with a new counter-productivity (which is NOT to say “counter-productive”) stance. Nick Cernis launched his blog Put Things Off in January, with a decidedly different approach epitomized by his site’s cute and fluffy kitten logo, a distinct change from the file folder motif of 43Folders. By the end of his second month, Nick had announced the death of productivity:

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    [T]he productivity industry has become a techno-spiritualist movement. People are now using productivity ’systems’, software and small beeping devices just because almost everybody else is.

    Our obsession with ‘productivity’ is getting in the way of our lives.

    I think we all need to look at how much time and energy we’re wasting on our quest to become super-productive beings, and remind ourselves instead that simple is often best. Perhaps it’s time to stop all the beeps for a while [emphasis in original; quotes taken out of order].

    By the end of his third month, Nick had released an e-book, Todoodlist, detailing his own stripped-down take on productivity – sans gadgets, sans fancy notebooks, sans pseudo-spirituality.

    Nick might have been a little late to the game; a year earlier, Leo Babauta, a former Lifehack contributor, had also released a stripped-down productivity system called Zen to Done. Not as confrontational as Nick’s, maybe, Leo’s system still emphasized minimizing the use of fancy gadgets in favor of simplicity and a more meaningful, unmediated relationship with one’s work.

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    Clay Collins went both of them one further when, in May 2008, he posted his Alternative Productivity Manifesto on his own upstart blog, The Growing Life. For Clay, the central problem we all have to deal with is meaning, and the creation of a lifestyle (or, indeed, life) around those things that give us meaning. Productivity is part of the solution, but it is not the solution. Indeed,

    No productivity system can put you in a zen like, meditative, or mind like water state. A calm, focused, and meditative mind leads to greater productivity, but productivity systems cannot create a mind like water.

    In this single item from “The Alternative Productivity Manifesto”, Clay cuts to the heart of the matter: being productive can’t give our lives meaning, they can only help clear the clutter so we can figure out and focus on the things that do give life meaning – and in doing so, find the passion and motivation to get done those things which are, in the end, meaningful.

    “If you’ve crossed the river,” writes Merlin Mann, ”you should quit carrying the boat.” A productivity system helps us get across the river. A good one can help us navigate the shallows, ride out the rapids, and avoid taking any spills, but once we’re on the other side, we have to get out and do the work of making meaning of and in our lives.

    More by this author

    Is Procrastination Bad? The Truth About Procrastination Revealed How to Take Notes Effectively: Powerful Note-Taking Techniques Becoming Self-Taught (The How-To Guide) The Science of Setting Goals (And How It Affects Your Brain) The Importance of Reminders (And How to Make a Reminder That Works)

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    1 How to Cultivate Continuous Learning to Stay Competitive 2 Simple Productivity: 10 Ways to Do More by Focusing on the Essentials 3 Is Procrastination Bad? The Truth About Procrastination Revealed 4 12 Rules for Self-Management 5 How to Take Notes Effectively: Powerful Note-Taking Techniques

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    Last Updated on November 5, 2019

    How to Cultivate Continuous Learning to Stay Competitive

    How to Cultivate Continuous Learning to Stay Competitive

    Assuming the public school system didn’t crush your soul, learning is a great activity. It expands your viewpoint. It gives you new knowledge you can use to improve your life. It is important for your personal growth. Even if you discount the worldly benefits, the act of learning can be a source of enjoyment.

    “I have never let my schooling interfere with my education.” — Mark Twain

    But in a busy world, it can often be hard to fit in time to learn anything that isn’t essential. The only things learned are those that need to be. Everything beyond that is considered frivolous. Even those who do appreciate the practice of lifelong learning, can find it difficult to make the effort.

    Here are some tips for installing the habit of continuous learning:

    1. Always Have a Book

    It doesn’t matter if it takes you a year or a week to read a book. Always strive to have a book that you are reading through, and take it with you so you can read it when you have time.

    Just by shaving off a few minutes in-between activities in my day I can read about a book per week. That’s at least fifty each year.

    2. Keep a “To-Learn” List

    We all have to-do lists. These are the tasks we need to accomplish. Try to also have a “to-learn” list. On it you can write ideas for new areas of study.

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    Maybe you would like to take up a new language, learn a skill or read the collective works of Shakespeare. Whatever motivates you, write it down.

    3. Get More Intellectual Friends

    Start spending more time with people who think. Not just people who are smart, but people who actually invest much of their time in learning new skills. Their habits will rub off on you.

    Even better, they will probably share some of their knowledge with you.

    4. Guided Thinking

    Albert Einstein once said,

    “Any man who reads too much and uses his own brain too little falls into lazy habits of thinking.”

    Simply studying the wisdom of others isn’t enough, you have to think through ideas yourself. Spend time journaling, meditating or contemplating over ideas you have learned.

    5. Put it Into Practice

    Skill based learning is useless if it isn’t applied. Reading a book on C++ isn’t the same thing as writing a program. Studying painting isn’t the same as picking up a brush.

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    If your knowledge can be applied, put it into practice.

    In this information age, we’re all exposed to a lot of information, it’s important to re-learn how to learn so as to put the knowledge into practice.

    6. Teach Others

    You learn what you teach. If you have an outlet of communicating ideas to others, you are more likely to solidify that learning.

    Start a blog, mentor someone or even discuss ideas with a friend.

    7. Clean Your Input

    Some forms of learning are easy to digest, but often lack substance.

    I make a point of regularly cleaning out my feed reader for blogs I subscribe to. Great blogs can be a powerful source of new ideas. But every few months, I realize I’m collecting posts from blogs that I am simply skimming.

    Every few months, purify your input to save time and focus on what counts.

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    8. Learn in Groups

    Lifelong learning doesn’t mean condemning yourself to a stack of dusty textbooks. Join organizations that teach skills.

    Workshops and group learning events can make educating yourself a fun, social experience.

    9. Unlearn Assumptions

    You can’t add water to a full cup. I always try to maintain a distance away from any idea. Too many convictions simply mean too few paths for new ideas.

    Actively seek out information that contradicts your worldview.

    Our minds can’t be trusted, but this is what we can do about it to be wiser.

    10. Find Jobs that Encourage Learning

    Pick a career that encourages continual learning. If you are in a job that doesn’t have much intellectual freedom, consider switching to one that does.

    Don’t spend forty hours of your week in a job that doesn’t challenge you.

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    11. Start a Project

    Set out to do something you don’t know how. Forced learning in this way can be fun and challenging.

    If you don’t know anything about computers, try building one. If you consider yourself a horrible artist, try a painting.

    12. Follow Your Intuition

    Lifelong learning is like wandering through the wilderness. You can’t be sure what to expect and there isn’t always an end goal in mind.

    Letting your intuition guide you can make self-education more enjoyable. Most of our lives have been broken down to completely logical decisions, that making choices on a whim has been stamped out.

    13. The Morning Fifteen

    Productive people always wake up early. Use the first fifteen minutes of your morning as a period for education.

    If you find yourself too groggy, you might want to wait a short time. Just don’t put it off later in the day where urgent activities will push it out of the way.

    14. Reap the Rewards

    Learn information you can use. Understanding the basics of programming allows me to handle projects that other people would require outside help. Meeting a situation that makes use of your educational efforts can be a source of pride.

    15. Make Learning a Priority

    Few external forces are going to persuade you to learn. The desire has to come from within. Once you decide you want to make lifelong learning a habit, it is up to you to make it a priority in your life.

    More About Continuous Learning

    Featured photo credit: Paul Schafer via unsplash.com

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