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Toward a New Vision of Productivity, Part 1: Transformation

Toward a New Vision of Productivity, Part 1: Transformation

Toward a New Vision of Productivity
    This is the first part of a 12-part series I will be posting over the next several weeks, examining the current understanding of productivity and where the concept might be heading in the future. I invite Lifehack’s readers to be an active part of this conversation, both in comments here and on your own sites (if you have one). I will also soon announce some other venues where I and several others will be discussing some of the issues raised in this series. Stay tuned…

    Something is afoot in the productivity blogosphere, something which, I think, reflects a wider change in society itself. In the past year, several popular personal productivity bloggers have changed their focus, sometimes radically, or even stopped blogging altogether. At the same time, new writers have launched productivity sites that have attacked the very notion of productivity.

    Especially targeted in this shift is the work of David Allen, who brought us GTD (Getting Things Done). After several years of almost religious devotion among many, a small but growing number of people are becoming dissatisfied with the GTD methodology. For some, it is too focused on the issues facing corporate leaders; for others, it is too full of pseudo-religious Zen mysticism and California spiritualism.

    On the eve of the December 30th release of Allen’s new book, Making It All Work, which promises to extend the core ideas of GTD beyond the executive suite, I thought it would be a good time to clear the tables and to look into the future at what a new vision of productivity might look like. For the next couple of weeks, I’ll be exploring the social context in which our ideas of productivity and, indeed, blogs like Lifehack and books like Getting Things Done exist, and explore some of the trouble areas in the field of personal productivity as we currently understand and live it.

    The goal here is not to put forth a new system or anything like that, but to think about what’s missing and how we might fill it. Ultimately, I don’t think there is any particular system that’s going to work for everyone; instead, I hope to develop a set of principles that will act as a guide for each of us – myself included – to put into action in our own particular ways.

    What’s Happening in Productivity Today

    I’ve said in the past, Merlin Mann has a lot to answer for. Like many others, I was introduced to GTD by a post on his blog 43Folders, probably via a link from BoingBoing. Mann joined a handful of bloggers, including Gina Trapani of Lifehacker and our own Leon Ho, in exploring the idea of “lifehacks” first put forth by Danny O’Brien in a talk at the Emmerging Technology Conference in 2004. Lifehacks are tricks aimed at making some part of one’s life a little easier. It might be a shift in perspective about email, a common tool used in a creative way, or a technological solution to a formerly non-technological problem.

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    For several years, bloggers both popular and obscure have been sharing their hacks with each other, looking for ways to shave a few seconds off a repetitive task, or to make the best use of their limited free time.

    But there are only so many useful tricks a blogger can share, and when there are dozens if not hundreds of bloggers in the same space, distinguishing yourself from the herd can be a tough challenge. It also does something funny to the mind, to write about productivity all the time. Writing about productivity becomes one of the things, if not the thing, that you’re getting done by being productive, and at some point that starts to feel just a tad too circular.

    Productivity is Dead. Long Live Productivity.

    In June of 2008, Glen Stansberry announced a change of focus at LifeDev. The change was subtle; the only immediately visible difference was his tagline, formerly “Productivity for Creative People”, not “Empowering Creative People”. On the surface, Glen’s reasoning seems innocuous enough: “The problem with the tagline was that it pigeon-holed me into one very, very specific range of topics.” But at a deeper level, the change has some profound implications. Productivity is supposed to be empowering, after all, or else why bother?

    Glen’s decision was mostly personal, and did not reflect much of a change in LifeDev’s content – if anything, it simply brought the tagline more in line with what Glen was already writing about. A couple months later, though, a more significant challenge was issued, this time by the Grand Master himself, Merlin Mann of 43Folders. Frustrated by both his management of his own site and the crop of productivity blogs that had sprung up in the wake of his own success. Merlin issued what amounts to the “J’Accuse” of the productivity blogosphere:

    Friends, I’m done with “productivity” as a personal fetish or hobby. There are countless sites that are all too happy to vend stroke material for your joyless addiction to puns about procrastination and systems for generating more taxonomically satisfying meta-work. But, presently, you won’t find so much of that here.

    Except inasmuch as it can help move aside barriers to finishing the projects that you claim matter to you, “productivity” is often a sprawling ghetto of well-marketed nonsense for people who really just need a ritalin and a hug. So, for myself, random tips and lists that aren’t anchored to solving a real-world problem for a smart but flawed adult with a mind are dead to me. Pour a forty on ‘em.

    From now on, I’m going to talk about how people make stuff.

    Merlin’s change of heart – and change of focus – was significant for a number of reasons. First, his site was one of the first big productivity blogs, and his personality and charisma have made him a (hesitant) leader. Second, his early posts on GTD have probably sold more copies of David Allen’s books than anything else ever written about them. Third, Merlin’s “branding” of a stack of index cards with a binder clip as the “Hipster PDA”, and his promotion of the Moleskine, initiated thousands, if not tens of thousands, of techy geeks into the world of pen and paper capture.

    Merlin obviously didn’t give up his commitment to being productive; what he gave up was his commitment to the idea of productivity in the abstract. For Merlin, what matters most is not the system, nor the tools, but the doing. And, more importantly, the doing of something meaningful to the do-er.

    While the mainstream productivity blogs were subtly or not-so-subtly shifting their attention to the pursuit of creativity, a new crop of blogs were emerging with a new counter-productivity (which is NOT to say “counter-productive”) stance. Nick Cernis launched his blog Put Things Off in January, with a decidedly different approach epitomized by his site’s cute and fluffy kitten logo, a distinct change from the file folder motif of 43Folders. By the end of his second month, Nick had announced the death of productivity:

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    [T]he productivity industry has become a techno-spiritualist movement. People are now using productivity ’systems’, software and small beeping devices just because almost everybody else is.

    Our obsession with ‘productivity’ is getting in the way of our lives.

    I think we all need to look at how much time and energy we’re wasting on our quest to become super-productive beings, and remind ourselves instead that simple is often best. Perhaps it’s time to stop all the beeps for a while [emphasis in original; quotes taken out of order].

    By the end of his third month, Nick had released an e-book, Todoodlist, detailing his own stripped-down take on productivity – sans gadgets, sans fancy notebooks, sans pseudo-spirituality.

    Nick might have been a little late to the game; a year earlier, Leo Babauta, a former Lifehack contributor, had also released a stripped-down productivity system called Zen to Done. Not as confrontational as Nick’s, maybe, Leo’s system still emphasized minimizing the use of fancy gadgets in favor of simplicity and a more meaningful, unmediated relationship with one’s work.

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    Clay Collins went both of them one further when, in May 2008, he posted his Alternative Productivity Manifesto on his own upstart blog, The Growing Life. For Clay, the central problem we all have to deal with is meaning, and the creation of a lifestyle (or, indeed, life) around those things that give us meaning. Productivity is part of the solution, but it is not the solution. Indeed,

    No productivity system can put you in a zen like, meditative, or mind like water state. A calm, focused, and meditative mind leads to greater productivity, but productivity systems cannot create a mind like water.

    In this single item from “The Alternative Productivity Manifesto”, Clay cuts to the heart of the matter: being productive can’t give our lives meaning, they can only help clear the clutter so we can figure out and focus on the things that do give life meaning – and in doing so, find the passion and motivation to get done those things which are, in the end, meaningful.

    “If you’ve crossed the river,” writes Merlin Mann, ”you should quit carrying the boat.” A productivity system helps us get across the river. A good one can help us navigate the shallows, ride out the rapids, and avoid taking any spills, but once we’re on the other side, we have to get out and do the work of making meaning of and in our lives.

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    Last Updated on July 9, 2019

    How to Stay Motivated and Reach Your Big Goals in Life

    How to Stay Motivated and Reach Your Big Goals in Life

    It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

    So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

    1. Find the Good Reasons

    Anything you do, no matter how simple, has a number of good reasons behind it.

    You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

    If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

    Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

    Some ideas for what a good reason can be:

    • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
    • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
    • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
    • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

    2. Make It Fun

    When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

    Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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    Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

    They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

    Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

    A simple approach is to start working on any task by asking yourself a few questions:

    • How can I enjoy this task?
    • What can I do to make this task fun for myself and possibly for others?
    • How can I make this work the best part of my day?

    As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

    Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

    However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

    3. Take a Different Approach

    When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

    You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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    That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

    If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

    Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

    My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

    4. Recognize Your Progress

    Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

    We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

    Here’s how tracking and recognizing your progress is different:

    Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

    For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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    You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

    Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

    For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

    5. Reward Yourself

    This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

    Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

    Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

    For some tasks, just taking a break and relaxing for a few minutes will do.

    For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

    For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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    Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

    The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

    Mix and Match

    Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

    Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

    Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

    Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

    More About Staying Motivated

    Featured photo credit: Lucas Lenzi via unsplash.com

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