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Top 20 Free Applications to Increase Your Productivity

Top 20 Free Applications to Increase Your Productivity
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The Internet is loaded with free software, making it hard to know which one’s you really need. This article will act as your guide to the top 20 free applications (Web and Windows) for increased productivity.

These programs will make your PC faster, stronger, and more productive.

1. Launchy

Launchy is the best free program launcher. It allows you to launch your documents, files, folders, and bookmarks with just a few keystrokes. Launchy is also packed with a few extra features. You can use Launchy’s keyboard shortcuts to:

  • Search Google
  • Check the weather
  • Search other sites
  • Browse your computer
  • Use the built in calculator
  • Index your music, pictures, bookmarks, and folders
  • and much more…


2. AutoHotKey

When it comes to raw power, it doesn’t get much better than AutoHotKey. This software can automate just about anything by capturing your keystrokes and mouse clicks. This free utility allows you to define your own hotkeys, enabling you to launch an applicaton with a single key press.

AutoHotKey is a bit more technical than Launchy, but it’s well worth the effort. Fortunately, this application does come with a built-in macro recorder.

3. AVG AntiVirus

If you’re looking for free antivirus software, nothing beats AVG Antivirus 7. This product has been continuously improved and updated since 1991.

4. SpyBot Search and Destroy

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There’s nothing worse than spyware to cripple a computer. For years, millions of users have relied on SpyBot Search and Destroy to keep their computer running smoothly.

5. Ad-Aware

Ad-Aware works perfectly along side SpyBot Search and Destroy to help protect your computer against harmful spyware.

Other good choices include SpyWare Terminator and Win Patrol.

6. Free Download Manager

Free Download Manager is a highly recommended download accelerator and manager. Don’t waste time waiting for your files to download. Free Download Manager will instantly increase your download speed by up to 600%.

7. BK ReplaceEm

Have you ever needed to replace a certain string of text in multiple files? If so, then you know what a pain it can be. Fortunately, there a number of free search and replace utilities that will help you get the job done quickly.

BK ReplaceEm is one of the most powerful search and replace utilities, allowing you to operate on multiple files at once.

8. Google Web Accelerator

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Speed up the Web with Google Web Accelerator. This simple program will allow you to enjoy faster web browsing in seconds.

9. CamStudio

CamStudio is free recording software that will allow you to create demonstration videos, online tutorials, or even video-based information products. The possibilities are endless with this professional software. Fortunately, it doesn’t have the price tag that goes along with most streaming video software.

10. Audacity

Audacity is free, open source software for recording and editing sounds. You can use Audacity to record live audio, edit sound files, mix sounds together, and much more.

11. Foxit PDF Reader

Here’s a small PDF reader that loads in a flash. It’s an excellent alternative to Adobe’s slow, bloated PDF Reader.

12. 7-Zip

7-Zip is one of the best file compressors available. This open source software will allow you to compress a number of different file formats.

Another excellent zip utility is IZArc, which supports nearly 50 different archive file types.

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13. CCleaner

CCleaner is a simple program that will help keep your computer running at its peak. This freeware utility removes unused files from your system, freeing up valuable hard disk space.

14. OpenOffice.org

OpenOffice is the number one open source alternative to Microsoft’s Office Suite. OpenOffice includes a word processor, spreadsheet software similar to Microsoft Excel, web page editor, photo software and a presentation program similar to Microsoft Powerpoint.

15. Skype

Skype allows you to talk to people across the world for free. This program is perfect for business application as well as personal use.

16. Gmail

Gmail is hands-down the best email client available. It comes with built-in Google search technology, 2.6 GB of storage, and a number of excellent features.

Gmail allows you to apply labels to your email, create filters, and presents your email messages as threaded conversations.

17. Better Gmail

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To enhance your Gmail for optimum productivity, then you will need to download the Better Gmail Firefox extension. Better Gmail adds a number of features, including:

  • Google Calendar in the folder list
  • a number of new Gmail skins
  • saved searches and…
  • additional macros

18. FileZilla

FileZilla is a fast and reliable FTP client that packs a ton of useful features. This is by far the best free FTP client that I have found.

19. RoboForm

RoboForm will help you navigate the Web with ease. It is the top-rated password manager and web form filler that will allow you to browse the Web faster than ever.

20. Google Calendar

Organize your life with Google Calendar. You can use Google Calendar to set up automatic event reminders, add important events with a single click, and use the built-in search tool to keep track of all your events.

Kim Roach is a productivity junkie who blogs regularly at The Optimized Life. Read her articles on 50 Essential GTD Resources, How to Have a 46 Hour Day, Do You Need a Braindump, What They Don’t Teach You in School, and Free Yourself From the Inbox.

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Last Updated on October 15, 2019

Is Procrastination Bad? The Truth About Procrastination Revealed

Is Procrastination Bad? The Truth About Procrastination Revealed

Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

Why we procrastinate after all

We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

So, is procrastination bad?

Yes it is.

Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

How bad procrastination can be

Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

More consequences of procrastination can be found in this article:

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8 Dreadful Effects of Procrastination That Can Destroy Your Life

Procrastination, a technical failure

Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

Featured photo credit: chuttersnap via unsplash.com

Reference

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