Advertising
Advertising

Tips and Tricks for Distraction-Free Writing

Tips and Tricks for Distraction-Free Writing
Distraction-Free Writing

If you do a lot of writing, you already know the benefits of a distraction-free writing environment. It’s hard to keep yourself on-task when there are noise, people interrupting you, or the ever-present temptation of Desktop Tower Defense only a click or two away on your PC. It’s especially hard when you reach a rough patch and it’s so much easier to do something else than think your way through and out of your problem spot. And if you’re not a writer by vocation, it can be even harder!

The bad news is, there is no easy fix for a weak resolve or lack of commitment — if you’re not passionate about your work or at least dedicated to getting it out of the way, you probably need more than a handful of tips to bring your work and your soul into alignment.

But if lack of desire isn’t your problem, here are a few things you can do to help minimize distractions and keep yourself focused on your writing.

Advertising

Prepare for concentration

Help minimize distractions by taking some time before you start writing to prepare.

  • De-clutter your workspace: Although a lot of people manage to work quite comfortably in a cluttered environment, having a lot of “stuff” around you can be a problem when you’re trying to focus on your ideas. An uncluttered workspace doesn’t give your eyes (and mind) anything to “catch” on when your eyes stray from the screen or paper in front of you. It also eliminates at least one piece of major procrastination-bait — the sudden need to clean up. Keep your workspace uncluttered so you have no need to clean as a way of procrastinating.
  • Make yourself comfortable: Good workspace ergonomics are important, not only to minimize work-related injuries but to keep your attention off your various bodily discomforts and on the task at hand. Make sure your chair is comfortable, your hands rest easily at your keyboard, and you can easily see your screen without leaning into it.
  • Schedule alone time: Let people know that you’re going to be busy for the next hour or however long you need. Put up a “do not disturb” sign, or otherwise make clear to others that you’re to be left alone. Turn off the phone, shut down your email program, and close your office door. This time is for you and your writing.
  • Set a timer:You may not be able to work for 8 hours straight, but you can probably keep yourself on target for 30 minutes at a time. Set a timer to a comfortable, doable length of time, work until the timer goes off, get up and do something else, reset the timer, and do it again.

Make your software leave you alone

Although today’s software is chock-a-block full of great and usually helpful features, all those features can sometimes get in the way. Everyone remembers the frustrations of Microsoft’s “Clippy”, the far-too-helpful “assistant” that popped up at the most awkward times to say “It looks like you’re writing a letter! What would you like me to do?” — utterly breaking your concentration and demanding immediate attention.

Advertising

Clippy was truly awful, but almost any piece of software can have annoying features that limit your ability to concentrate or offer too many tempting distractions. How many hours of work has messing with fonts and margins cost you in your life?

While there’s a time and place for those whiz-bang features, it isn’t when you’re trying to write. Instead, try some of these alternatives when you’re writing, and save the fancy stuff for when you need to worry about formatting, layout, and editing.

  • Use a text editor: Every operating system ships with a basic program that just saves the words you write without any formatting, layout, or other options to distract you. Use Notepad, TextMate, VIM, Emacs, or a tabbed text editor like Notepad++ to limit your options so your only choice is to write.
  • Downsize your word-processor: If using a text editor doesn’t appeal to you, try minimizing the toolbars of your favorite word processor. In Word 2007, for instance, use the “Full screen reading” mode (select “Allow typing” under “View options” to use this view for writing); this removes the toolbar ribbon and access to most other functions, allowing you to focus on writing. Check your word processor to see if it offers a similar function — look for “full-screen” or “hide toolbars” in the menu to start.
  • Use specialized tools: There are a variety of tools that tackle the issue of distraction head-on. Try using a distraction-free writing program like JDarkRoom, WriteRoom (Mac-only), or q10 (PC-only), or the online app Writer. All three run in full-screen and offer few options other than saving what you write. Or you can try one of several quality programs created especially for authors, like Scrivener or Avenir on Mac, or Liquid Story Binder on PC. These offer a lot more bells and whistles, but they are bells and whistles designed solely with the writer’s needs in mind; all three of them also offer full-screen modes so you can get down to the business of just writing when you need to.

Use minimalist hardware

If you feel that working at your computer is always going to offer too many distractions, try leaving your computer behind and work on a low-powered device that doesn’t have anything fancy to distract you with.

Advertising

  • Pen and paper: The tried and true tool of choice for tens of generations of monks, philosophers, and scribes, pen and paper are still a valid choice when you need to focus. Neal Stephenson supposedly write his mega-epic Baroque Trilogy using a quill! A lot of people find that the feel of pen and paper keeps their creative juices flowing and their mind focused. On the other hand, hand-written work usually needs to be re-typed later, which can be a chore (though that’s a good time to do editing and revision).
  • PDA: Most Palm, Windows Mobile, and Symbian-based PDAs and smartphones have text-editing software available for them, and third-party manufacturers make folding keyboards that connect via infrared or Bluetooth, making for a pretty decent writing setup. Though they’re getting rarer, some of the older units with built-in keyboards can still be found on eBay, like the HP Jornada or the Psion Series 3 or 5.
  • AlphaSmart: Designed for elementary schools, the AlphaSmart portable keyboard has built up a strong following among authors. At under 2 pounds and running some 700 hours on three AA batteries, the AlphaSmart is easy to carry anywhere you want to go, and since it’s designed for schoolkids, it’s tough and easy to use. The AlphaSmart is basically a keyboard with some memory — it saves your keystrokes, and when you connect it to a PC, it sends them into whatever program you have open at the time, just like you were typing normally.
  • Dedicated writing laptop: For under $200, you can easily find a decent 10-year old laptop that runs Windows 95, or that you could install a Linux installation like gOS. Set it up with only the software you need to write, and enjoy distraction-free computing.

Close your eyes and ears to the outside world

If you can’t control the noise and general busy-ness of your working space, use these tricks to remove the outside world from your attention space:

  • Music: Listen to music to drown out outside noises and create an environment that encourages creativity and focus. Try listening to ambient, jazz, or classical music — instrumental music gives you something to listen to without putting words in your head that can interfere with the work of writing. Or, if you can take it, listen to techno music to create a high-energy intensity and keep you moving forward.
  • Wear headphones: Whether you listen to music or not, try putting on a pair of headphones while you work. As it happens, people are far less willing to interrupt someone who is wearing headphones, so you create a kind of “privacy bubble” around yourself if people think you’re listening to music. Also, try a pair of good sound-canceling headphones, or even plain over-the-ear headphones — they’ll block out a lot of noise from your surroundings — again, even if you choose not to listen to music on them.
  • White/pink noise: White and pink noise are sounds that include every possible frequency; they fill the air and dampen other noises. To the ear, they sound like static; played at low volume, they can fade into the background and do a good job of blocking outside noises.
  • Reading glasses: Low-powered (+1.00 or so) reading glasses can act as blinders, keeping your eye focused at a short range and minimizing peripheral vision. They can also make you more comfortable, allowing you to sit back a little from the computer screen if you normally have a hard time reading the small text.

Whether you write for a living or just need a half-hour of quiet time to finish off a one-time assignment, getting rid of distractions is essential if you’re going to get your work done.

And, of course, much of this applies to other areas as well, whether it’s making space for a weekly review or finding a quiet time to do your quarterly tax statements — focus is key, and distractions seem to hover at every turn.

Advertising

These are some of the things that have worked for me. What do you do to keep focused and eliminate distractions?

More by this author

How to Learn Something New Every Day and Stay Smart How to Take Notes: 3 Effective Note-Taking Techniques 3 Techniques for Setting Priorities Effectively How To Stop Procrastinating and Get Stuff Done Becoming Self-Taught (The How-To Guide)

Trending in Featured

1 8 Simple Ways to Be a Better Listener 2 How to Stop Procrastinating: 11 Practical Ways for Procrastinators 3 How to Become an Early Riser and Stay Energetic 4 The Art of Humble Confidence 5 How to Get Promoted When You Feel Stuck in Your Current Position

Read Next

Advertising
Advertising
Advertising

Last Updated on October 22, 2020

8 Simple Ways to Be a Better Listener

8 Simple Ways to Be a Better Listener

How would you feel if you were sharing a personal story and noticed that the person to whom you were speaking wasn’t really listening? You probably wouldn’t be too thrilled.

Unfortunately, that is the case for many people. Most individuals are not good listeners. They are good pretenders. The thing is, true listening requires work—more work than people are willing to invest. Quality conversation is about “give and take.” Most people, however, want to just give—their words, that is. Being on the receiving end as the listener may seem boring, but it’s essential.

When you are attending to someone and paying attention to what they’re saying, it’s a sign of caring and respect. The hitch is that attending requires an act of will, which sometimes goes against what our minds naturally do—roaming around aimlessly and thinking about whatnot, instead of listening—the greatest act of thoughtfulness.

Without active listening, people often feel unheard and unacknowledged. That’s why it’s important for everyone to learn how to be a better listener.

What Makes People Poor Listeners?

Good listening skills can be learned, but first, let’s take a look at some of the things that you might be doing that makes you a poor listener.

1. You Want to Talk to Yourself

Well, who doesn’t? We all have something to say, right? But when you are looking at someone pretending to be listening while, all along, they’re mentally planning all the amazing things they’re going to say, it is a disservice to the speaker.

Yes, maybe what the other person is saying is not the most exciting thing in the world. Still, they deserve to be heard. You always have the ability to steer the conversation in another direction by asking questions.

It’s okay to want to talk. It’s normal, even. Keep in mind, however, that when your turn does come around, you’ll want someone to listen to you.

2. You Disagree With What Is Being Said

This is another thing that makes you an inadequate listener—hearing something with which you disagree with and immediately tuning out. Then, you lie in wait so you can tell the speaker how wrong they are. You’re eager to make your point and prove the speaker wrong. You think that once you speak your “truth,” others will know how mistaken the speaker is, thank you for setting them straight, and encourage you to elaborate on what you have to say. Dream on.

Disagreeing with your speaker, however frustrating that might be, is no reason to tune them out and ready yourself to spew your staggering rebuttal. By listening, you might actually glean an interesting nugget of information that you were previously unaware of.

3. You Are Doing Five Other Things While You’re “Listening”

It is impossible to listen to someone while you’re texting, reading, playing Sudoku, etc. But people do it all the time—I know I have.

Advertising

I’ve actually tried to balance my checkbook while pretending to listen to the person on the other line. It didn’t work. I had to keep asking, “what did you say?” I can only admit this now because I rarely do it anymore. With work, I’ve succeeded in becoming a better listener. It takes a great deal of concentration, but it’s certainly worth it.

If you’re truly going to listen, then you must: listen! M. Scott Peck, M.D., in his book The Road Less Travel, says, “you cannot truly listen to anyone and do anything else at the same time.” If you are too busy to actually listen, let the speaker know, and arrange for another time to talk. It’s simple as that!

4. You Appoint Yourself as Judge

While you’re “listening,” you decide that the speaker doesn’t know what they’re talking about. As the “expert,” you know more. So, what’s the point of even listening?

To you, the only sound you hear once you decide they’re wrong is, “Blah, blah, blah, blah, blah!” But before you bang that gavel, just know you may not have all the necessary information. To do that, you’d have to really listen, wouldn’t you? Also, make sure you don’t judge someone by their accent, the way they sound, or the structure of their sentences.

My dad is nearly 91. His English is sometimes a little broken and hard to understand. People wrongly assume that he doesn’t know what he’s talking about—they’re quite mistaken. My dad is a highly intelligent man who has English as his second language. He knows what he’s saying and understands the language perfectly.

Keep that in mind when listening to a foreigner, or someone who perhaps has a difficult time putting their thoughts into words.

Now, you know some of the things that make for an inferior listener. If none of the items above resonate with you, great! You’re a better listener than most.

How To Be a Better Listener

For conversation’s sake, though, let’s just say that maybe you need some work in the listening department, and after reading this article, you make the decision to improve. What, then, are some of the things you need to do to make that happen? How can you be a better listener?

1. Pay Attention

A good listener is attentive. They’re not looking at their watch, phone, or thinking about their dinner plans. They’re focused and paying attention to what the other person is saying. This is called active listening.

According to Skills You Need, “active listening involves listening with all senses. As well as giving full attention to the speaker, it is important that the ‘active listener’ is also ‘seen’ to be listening—otherwise, the speaker may conclude that what they are talking about is uninteresting to the listener.”[1]

As I mentioned, it’s normal for the mind to wander. We’re human, after all. But a good listener will rein those thoughts back in as soon as they notice their attention waning.

Advertising

I want to note here that you can also “listen” to bodily cues. You can assume that if someone keeps looking at their watch or over their shoulder, their focus isn’t on the conversation. The key is to just pay attention.

2. Use Positive Body Language

You can infer a lot from a person’s body language. Are they interested, bored, or anxious?

A good listener’s body language is open. They lean forward and express curiosity in what is being said. Their facial expression is either smiling, showing concern, conveying empathy, etc. They’re letting the speaker know that they’re being heard.

People say things for a reason—they want some type of feedback. For example, you tell your spouse, “I had a really rough day!” and your husband continues to check his newsfeed while nodding his head. Not a good response.

But what if your husband were to look up with questioning eyes, put his phone down, and say, “Oh, no. What happened?” How would feel, then? The answer is obvious.

According to Alan Gurney,[2]

“An active listener pays full attention to the speaker and ensures they understand the information being delivered. You can’t be distracted by an incoming call or a Facebook status update. You have to be present and in the moment.

Body language is an important tool to ensure you do this. The correct body language makes you a better active listener and therefore more ‘open’ and receptive to what the speaker is saying. At the same time, it indicates that you are listening to them.”

3. Avoid Interrupting the Speaker

I am certain you wouldn’t want to be in the middle of a sentence only to see the other person holding up a finger or their mouth open, ready to step into your unfinished verbiage. It’s rude and causes anxiety. You would, more than likely, feel a need to rush what you’re saying just to finish your sentence.

Interrupting is a sign of disrespect. It is essentially saying, “what I have to say is much more important than what you’re saying.” When you interrupt the speaker, they feel frustrated, hurried, and unimportant.

Interrupting a speaker to agree, disagree, argue, etc., causes the speaker to lose track of what they are saying. It’s extremely frustrating. Whatever you have to say can wait until the other person is done.

Advertising

Be polite and wait your turn!

4. Ask Questions

Asking questions is one of the best ways to show you’re interested. If someone is telling you about their ski trip to Mammoth, don’t respond with, “that’s nice.” That would show a lack of interest and disrespect. Instead, you can ask, “how long have you been skiing?” “Did you find it difficult to learn?” “What was your favorite part of the trip?” etc. The person will think highly of you and consider you a great conversationalist just by you asking a few questions.

5. Just Listen

This may seem counterintuitive. When you’re conversing with someone, it’s usually back and forth. On occasion, all that is required of you is to listen, smile, or nod your head, and your speaker will feel like they’re really being heard and understood.

I once sat with a client for 45 minutes without saying a word. She came into my office in distress. I had her sit down, and then she started crying softly. I sat with her—that’s all I did. At the end of the session, she stood, told me she felt much better, and then left.

I have to admit that 45 minutes without saying a word was tough. But she didn’t need me to say anything. She needed a safe space in which she could emote without interruption, judgment, or me trying to “fix” something.

6. Remember and Follow Up

Part of being a great listener is remembering what the speaker has said to you, then following up with them.

For example, in a recent conversation you had with your co-worker Jacob, he told you that his wife had gotten a promotion and that they were contemplating moving to New York. The next time you run into Jacob, you may want to say, “Hey, Jacob! Whatever happened with your wife’s promotion?” At this point, Jacob will know you really heard what he said and that you’re interested to see how things turned out. What a gift!

According to new research, “people who ask questions, particularly follow-up questions, may become better managers, land better jobs, and even win second dates.”[3]

It’s so simple to show you care. Just remember a few facts and follow up on them. If you do this regularly, you will make more friends.

7. Keep Confidential Information Confidential

If you really want to be a better listener, listen with care. If what you’re hearing is confidential, keep it that way, no matter how tempting it might be to tell someone else, especially if you have friends in common. Being a good listener means being trustworthy and sensitive with shared information.

Whatever is told to you in confidence is not to be revealed. Assure your speaker that their information is safe with you. They will feel relieved that they have someone with whom they can share their burden without fear of it getting out.

Advertising

Keeping someone’s confidence helps to deepen your relationship. Also, “one of the most important elements of confidentiality is that it helps to build and develop trust. It potentially allows for the free flow of information between the client and worker and acknowledges that a client’s personal life and all the issues and problems that they have belong to them.”[4]

Be like a therapist: listen and withhold judgment.

NOTE: I must add here that while therapists keep everything in a session confidential, there are exceptions:

  1. If the client may be an immediate danger to himself or others.
  2. If the client is endangering a population that cannot protect itself, such as in the case of a child or elder abuse.

8. Maintain Eye Contact

When someone is talking, they are usually saying something they consider meaningful. They don’t want their listener reading a text, looking at their fingernails, or bending down to pet a pooch on the street. A speaker wants all eyes on them. It lets them know that what they’re saying has value.

Eye contact is very powerful. It can relay many things without anything being said. Currently, it’s more important than ever with the Covid-19 Pandemic. People can’t see your whole face, but they can definitely read your eyes.

By eye contact, I don’t mean a hard, creepy stare—just a gaze in the speaker’s direction will do. Make it a point the next time you’re in a conversation to maintain eye contact with your speaker. Avoid the temptation to look anywhere but at their face. I know it’s not easy, especially if you’re not interested in what they’re talking about. But as I said, you can redirect the conversation in a different direction or just let the person know you’ve got to get going.

Final Thoughts

Listening attentively will add to your connection with anyone in your life. Now, more than ever, when people are so disconnected due to smartphones and social media, listening skills are critical.

You can build better, more honest, and deeper relationships by simply being there, paying attention, and asking questions that make the speaker feel like what they have to say matters.

And isn’t that a great goal? To make people feel as if they matter? So, go out and start honing those listening skills. You’ve got two great ears. Now use them!

More Tips on How to Be a Better Listener

Featured photo credit: Joshua Rodriguez via unsplash.com

Reference

[1] Skills You Need: Active Listening
[2] Filtered: Body language for active listening
[3] Forbes: People Will Like You More If You Start Asking Follow-up Questions
[4] TAFE NSW Sydney eLearning Moodle: Confidentiality

Read Next