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Time Management: Handling Disruptions in Daily Schedules

Time Management: Handling Disruptions in Daily Schedules
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    Even as one learns to be able to take control of time and work according to a set schedule, one should realize that life may not be as smooth as one would hope for. Taking charge of the time that you have in a day, each day of your life is an essential part of achieving the long term goals that you may have set for yourself but there is a high probability that during the course of things, you may realize that there will be times, in spite of planning that you feel totally out of control.

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    These disturbances and obstacles that life presents may clash with the daily goals and schedules at times. They also contribute a lot to a situation of lack of control. Letting these situations and issues become important and assume control is something that needs to be avoided at any cost. The one thing that you need to keep in mind is that regardless of what disruptions arise in a daytime, you are responsible for what you do at the end of the day. Resorting to excuses about why you could not complete the tasks that you set out to do at the beginning of the day shall lead you nowhere.

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    A technique to take charge of a situation is to detach yourself from the problem and view the situation from a perspective. For example what advice would you give to someone who is facing a similar situation? When you look at the problem from a perspective, the solution you arrive at would most likely be the ideal one as there is no fear aspect involved which otherwise would be present when you are attached to the situation and the outcome. To give you an example, take the situation of a surgeon who is going to operate on his son. Even though the surgeon might have successfully operated on hundreds of patients, his hands may tremble this time. This is because the surgeon gets involved and is bothered about the outcome.

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    Once you have detached yourself from the situation and have arrived at best possible solution, do not take time to get into action mode. Don’t fret about how your schedule was disrupted and how you will need to spend more time at office trying to ensure that you meet the deadlines that you have committed. Cribbing, making excuses and getting frustrated will take you no where. On the other hand, taking charge and accepting the situation and doing something about it will ensure that you emerge victorious from the situations that come your way. Time management is not just about following the schedule planned on paper but also involves handling surprises along the way.

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    Vishal P. Rao shares his insights and tips on holistic living at Relishing Life.

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    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. Bu unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Stay motivated even without motivation tricks

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    • Passion – Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.
    • Habits – You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day. Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.
    • Flow – Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part. Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    13 Simple ways to motivate yourself

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

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    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

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    Are you unmotivated because you’re tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

    Having a morning routine is a good idea for you to stay motivated!

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    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

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    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on Success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated. Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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