Advertising
Advertising

The Social Workspace: Coworking

The Social Workspace: Coworking

The Social Workspace: Coworking

    Since I’ve been thinking about the spaces we work in a lot lately, I thought I’d talk a bit about the new approach to work that’s taking hold among many self-employed and telecommuting workers these days: coworking. There are several different approaches to coworking, but the basic idea is simple: create a space where a bunch of people can work comfortably.

    Most coworking facilities move beyond the idea of just providing a simple working space for a small fee to creating a social environment in which a community of similar-minded folks can get work done but also feel some of the camaraderie of a traditional office space. For instance, Launchpad Coworking in Austin offers “camaraderie, low workspace overhead, a chance for collaboration, and darn good coffee”; New Work City in NYC describes itself as “the gathering spot for a community of like-minded individuals who need somewhere to work that’s both creative and social, and professional and conducive to working.”

    How it works

    Most coworking facilities are more akin to a cool coffee house than an office suite. Some offer 24/7 access and a personal desk or workstation for a few hundred dollars a month; others offer a shared common room with tables or desks on a first-come, first-served basis. In most cases, you pay a membership fee based on your needs – you might pay $25 for a day pass or $500 for a reserved desk and your own set of keys.

    Advertising

    For your money, you get not only a place to sit, but a range of business services and equipment at your disposal, including fax machines, photocopiers, printers, and wi-fi Internet access. Many coworking facilities also offer free coffee and snacks, lectures and workshops, and group activities. Some have conference rooms available, phone and receptionist service, mail delivery, and other amenities more typical of an office suite.

    Who coworks?

    The most important “resource” coworking facilities offer, though, is other people working alongside you. Freelancers and other self-employed people tend to be a) incredibly creative, b) very entrepreneurial, and c) very generous. Bring them together and you start laying the groundwork for a network of smart, creative, driven, and knowledgeable people who offer each other advice, collaboration, camaraderie, and “creative juice”.

    This philosophy is reflected in the fact that most coworking centers don’t “rent office space”, they offer “membership”. And those members might include commercial writers, graphic designers, journalists, novelists, web programmers, working musicians and actors, and solopreneurs.

    Why cowork?

    Besides the neat facilities, there are lots of reasons that people choose to cowork. Some just get a charge out of the creative energy of this kind of workspace. Others need a comfortable place they can meet with clients or partners.

    Advertising

    For most coworkers, though, I think the biggest factor is the loneliness of working at home. Until you’ve left an office job behind, it’s hard to understand how enervating working at home can be. Some thrive at home, of course, but many struggle. I know I do – when I  don’t have classes to teach or another reason to leave the house, I can sometimes go for days without having a conversation with another person!

    Coworking facilities help ease this sense of isolation – even for people who never utter a word to their fellow members. Just the simple fact of being out and about can be a powerful motivator for many work-at-home types.

    Where can you cowork?

    Coworking is a new enough concept that it can be hard to find coworking facilities, even in major cities. (My own hometown of Las Vegas doesn’t have one, for example, although I’m strongly considering that as a call to action!)

    The Coworking Wiki lists coworking spaces and plans, along with tons of other information about coworking.

    Advertising

    Another resource is the Coworking Community Blog, which has a Google Map showing the location of coworking spots around the world.

    You can also Google “coworking + [your city]” and see what comes up.

    If you’re travelling, check to see if your coworking space is part of the Coworking Visa group. If it is, you can use coworking spaces in cities all around the US for up to three days for no extra charge.

    If you can’t find a coworking space near you, don’t despair. There are a couple of coworking options that you might still consider.

    Advertising

    The first is a Jelly, an informal coworking event held regularly in over 100 cities worldwide. Jellies don’t usually take place in dedicated workspaces; rather, it is a gathering of several people at a coffee shop, restaurant, or other place of business (and sometimes even in people’s homes!) that offers wi-fi and is amenable to hosting a bunch of creative workers. You can find a list of Jellies on the Jelly wiki. No membership is required, and they’re typically free. (You should probably buy something from the hosting establishment, though!) If there isn’t one near you, it’s relatively easy to start your own Jelly, too.

    Many cities also host coworking meetups, open to anyone interested in joining or starting a coworking space in their town. You can find a list on Meetup.com; meetups are sometimes free, but often the organizers ask for a small payment of a dollar or two to help defray the charge Meetup.com charges for hosting their group.

    Finally, you can start your own. The authors of I’m Outta Here, a book about coworking, have a one-page guide to starting a coworking group that will help get you started. The Coworking Google Group can connect you with interested people from all over for advice and encouragement, too. The key thing is to start building a community of people who want to be involved and to work out what kind of coworking situation will work best given that community’s needs and desires. From there, you can determine how to proceed – a full-fledge coworking location is a real business, and there is simply no one-size-fits-all plan for creating one.

    Is coworking for you?

    If you would benefit from being around other creative people, if your work keeps you on the move and you’d like to see a friendly face now and again, if working at home isn’t quite coming together, drop in to a coworking space or a Jelly near you and see if you like it. Since most of them offer one-day visits, you can check it out without making any long-term commitment. Maybe coworking is something that would be useful once or twice a month, just for a change of pace? Or maybe you’ll be hooked!

    If you’re already using a coworking facility in your town, let us know in the comments how you like it. If you run one, feel free to let us know all about it! And, if you live in Las Vegas and think we could use a coworking space, let me know – I might want to get in touch with you!

    More by this author

    Back to Basics: Your Calendar Learn Something New Every Day 10 Tips for More Effective PowerPoint Presentations How to Improve Your Spelling Skills 11 Ways to Think Outside the Box

    Trending in Featured

    1The Gentle Art of Saying No 26 Proven Ways To Make New Habits Stick 3Simple Productivity: 10 Ways to Do More by Focusing on the Essentials 4Back to Basics: Your Calendar 550 Ways to Increase Productivity and Achieve More in Less Time

    Read Next

    Advertising
    Advertising

    The Gentle Art of Saying No

    The Gentle Art of Saying No

    No!

    It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

    Advertising

    But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

    Advertising

    What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

    Advertising

    But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

    1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
    2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
    3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
    4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
    5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
    6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
    7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
    8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
    9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
    10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

    Featured photo credit: Pexels via pexels.com

    Advertising

    Read Next