Advertising
Advertising

The Perfect Mess

The Perfect Mess
The Perfect Mess

In an interview with Michael McLaughlin published in The New Writer’s Handbook (2007), Eric Abrahamson, co-author of A Perfect Mess: The Hidden Benefits of Disorder, says

Your mess is perfect when it reaches the point at which, if you spent any more or any less time organizing, you would become inefficient.

When we see a perfectly clean, organized office, with it’s sleek glass-topped desk and a white MacBook centered perfectly atop the desk’s vast emptiness, we might find it cold, sterile, oppressive even. It’s not a coincidence that the Death Star’s halls are clean, white — and cold!

On the flip side, when we see an office with a desk buried under mountains of paperwork, with trash bins overflowing and computer cables snaking haphazardly across the room, we often find it overwhelming, disgusting even — and rarely think well of its owner!

Advertising

For most of us, there’s a “sweet spot”, somewhere between the Death Star and the garbage dump, where everything we need (and nothing we don’t) is close at hand, where the minimal amount of work yields the maximum gain. Where that sweet spot is will, naturally, be different for each of us — and finding it is often made difficult by confusing clutter with messy perfection, or by confusing laziness with efficiency.

The Oppression of Organization

Too much organization, especially for creative people, can be stifling. One reason is that organization often stems not from our particular workspace needs but from moral and social judgments imposed on us (and internalized) externally. That is, we feel the need to organize to meet social standards that may not have anything to do with our own needs.

Messiness in Western society is associated with a lot of negative things. Clutter, disorder, messiness is associated with dirt, disease, and filth. Messiness is considered inhuman, uncivilized — remember Mom telling you your room was a “pig sty”?

It’s also associated with laziness, the greatest of sins in a Western mindset guided by the Protestant work ethic. While we might feel that our work takes priority over cleaning up, there’s a part of us that will always feel that we should be doing it all — that not cleaning up is a sign of sloth, no matter how much other work we’re getting done in the meantime.

Advertising

Messiness is also a class issue. Middle-class reformers have always advocated lives of zen-like simplicity to their working-class charges. (In the 1910’s and ’20s, they would set up model homes in poor tenements showing workers and immigrants how a “proper” home should be kept — plain furniture, no curtains, open cupboards, hardwood floors, and bare walls were the norm, in contrast to the mish-mash of overstuffed furniture, cheap posters and wall calendars, heavy curtains, and multiple rugs the immigrants and workers preferred.) Wealthy people look down on the nouveau riche who stuff their homes with Baroque furniture, Persian rugs, and glod-trimmed everything. Non-clutter is the foundation of Apple’s success — among well-off, professional, upper-middle-class social elites (and their emulators).

But there’s a cost for this kind of neatness, a point of diminishing returns beyond which more time spent organizing and cleaning means less time spent getting work done. This is especially true when workers (and I’m including the work of family, home life, and hobbies here as well as the work we do for our jobs) “borrow” systems that are advocated by professionals as “gospel” but do not truly reflect the individual’s working life or personality. As it happens, a great many highly organized people are no more able — and even less able — to find the things they need, when they need them, than the chronically messy.

The Cluttered Mind

On the other hand, keeping up some kind of order is not without value. As every craftsperson knows, tools and supplies that are tossed around haphazardly become broken or damaged, which means they aren’t able to do their work even when they can find their equipment. Spending time looking for some item you need right now is no fun, and surely inefficient.

Messiness can also indicate underlying psychological blocks. People who refuse to clean up after themselves or to put things “in their place” might well be acting out retained resistances to an overbearing parent or schoolteacher whose daily involvement in their lives is long past. Or they may be using their mess as an excuse to not get things done — because they don’t know what to do with themselves if they finish. Or they may act out of the unconscious fear that if they got everything in order, they’d have to start dealing with more troubling aspects of their lives.

Advertising

And messiness can be anti-social. Having a messy office can keep you from working well with others, even if you have no trouble working in it. Having a messy home can prevent you from inviting others into it — or others from accepting such invitations. Our mess can become a barrier to — or, in some cases, insulation from — interacting with the rest of the world.

Making the Perfect Mess

The trick, then, is to find the balance point between too much organization and too little. Where, exactly, that balancing point is will differ for each person, depending on their personality, their career, their family life, who they interact with, and a variety of other factors. There are, though, a few questions you can ask yourself to figure out where that balance point is for you and what kind of work you might need to do to reach it. You might want to think them through a few times for different contexts (e.g. office, kitchen, living area, garage/toolshed, etc.)

  • What are your organizing strengths? What do you do extremely well? Are there areas where you’re very organized, maybe related to a hobby or other specific activity? For instance, I play guitar, and all my musical equipment is always in one of two places, everything gets put back when I’m done, everything is well-maintained.
  • What are your organizing weaknesses? In what part of your life are you always scrambling? What activities are the least efficient for you? In my case, I’m a bad filer — there’s something in me that says I can only file when I’m done with something, so if there’s a chance I might use it, it needs to stay out.
  • What do you like most about whatever space you’re thinking of?
  • What do you like least about that space?
  • How would you feel if the space was completely clean? How would you feel if it were in complete disarray
  • What three things do you regularly need that you can’t find?
  • What could you do to make those three things more findable?
  • What in your life do you have no problem finding? What is it that you always put back in an assigned place, or always know where it is even if it’s in a cluttered place? What is it about that thing or those things that make knowing its/their whereabouts important to you?
  • What are the first three things you would clean if you knew an employer or client would be visiting you tomorrow?
  • What piece of cleaning have you been putting off for a while? Why do you think you’ve resisted cleaning up just that one area?
  • What are the tools you always need to have within arm’s reach?
  • What else is within arm’s reach that you rarely or never use?
  • How would you describe your space to someone you’d hired to help you get organized?
  • How would you organize your space if you had been hired to organize it?

Like I said, there are no right or wrong answers, here. The idea is to help you find that comfortable medium, where the things you need are at hand and the things you don’t need are out of the way but still findable. I think most of us spend a lot of energy maintaining a “mental map” of our space, and I strongly believe in “off-loading” some of that work to well-designed systems — but there’s no use in doing that if you end up spending the same amount of mental energy maintaining your mental map of how the system works!

Advertising

Instead, if you can figure out the “sweet spot”, you can focus on “nudging” your system back towards it. This is far preferable to the kind of worry and anxiety the prospect of a “clean sweep” can create in us. Don’t, however, confuse comfort with effectiveness — we humans can get used to just about anything (there are people who mentally collapse when removed from prison, hostage situations, even concentration camps!) but that doesn’t mean that it’s the most effective way for us to live.

Take some time to ask — and answer — the hard questions to produce an organizational system that works most effectively for you. That means that it does the most it can do with the least amount of energy — both in physical labor and in mental anguish.

More by this author

Becoming Self-Taught (The How-To Guide) The Science of Setting Goals (And How It Affects Your Brain) How to Take Notes Effectively: Powerful Note-Taking Techniques The Importance of Reminders (And How to Make a Reminder That Works) Building Relationships: 11 Rules for Self-Promotion

Trending in Featured

1 How to Stop Procrastinating: 11 Practical Ways for Procrastinators 2 How to Master the Art of Prioritization 3 How to Find Your Passion and Live a Fulfilling Life 4 What to Do in Free Time? 20 Productive Ways to Use the Time 5 Becoming Self-Taught (The How-To Guide)

Read Next

Advertising
Advertising
Advertising

Last Updated on September 16, 2019

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

1. Break Your Work into Little Steps

Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

Advertising

  • (1) Research
  • (2) Deciding the topic
  • (3) Creating the outline
  • (4) Drafting the content
  • (5) Writing Chapters #1 to #10,
  • (6) Revision
  • (7) etc.

Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

2. Change Your Environment

Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

3. Create a Detailed Timeline with Specific Deadlines

Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

Advertising

Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

4. Eliminate Your Procrastination Pit-Stops

If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

5. Hang out with People Who Inspire You to Take Action

I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

Advertising

As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

6. Get a Buddy

Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

7. Tell Others About Your Goals

This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

8. Seek out Someone Who Has Already Achieved the Outcome

What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

Advertising

9. Re-Clarify Your Goals

If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

10. Stop Over-Complicating Things

Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

11. Get a Grip and Just Do It

At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

Reality check:

I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

More About Procrastination

Featured photo credit: Malvestida Magazine via unsplash.com

Read Next