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The Macaroni and Cheese Project

The Macaroni and Cheese Project
Macaroni and Cheese

If you live in a civilized nation (especially the United States), chances are you’ve had occasion to make yourself up a batch of Macaroni and Cheese. It’s something of a staple of young adult life, especially in college dorms where cash is scarce and any meal that costs less than $2 to make is just fine. And even though it’s a multi-step process, most people can hammer out a plate of this stuff with little effort after just a couple of attempts.

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Personally, I found the making of this pauper’s delicassie to be a rather excellent example of how to effectively manage a “project” (in the GTD sense, a set of two or more physical actions which produce a well-defined outcome). Here are a few tips to illustrate what I mean more clearly:

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  • Know your outcome – A bit overly simplistic when talking about Mac n’ Cheese, but something that’s often overlooked when planning a project. What is your goal, exactly? Or, to use the parlance of The David, what would the successful completion of this project look like? In this case, obviously, it’d be a steaming plate of cheap pasta with some cheese-like dressing all over it. The important thing is to avoid ambiguity when defining your project outcomes (like, for instance, “Learn to Dance”).
  • Be Prepared – You wouldn’t set out to make Mac n’ Cheese without the proper ingredients and utensils, would you? Selecting and gathering the appropriate tools and information needed to complete a project should be part of the project itself. If I decide to make Mac n’ Cheese, the first thing I’d do (beside actually getting the box from the grocery store) would be to make sure I have the milk and butter. Next, the sauce pot and strainer, and so forth. Again, sounds extremely obvious, but I know I’ve personally set out to complete projects for which I was absolutely ill-equipped! Like going and buying an orange tree to plant in my backyard without having ever verified that I had a functional shovel waiting for me (don’t laugh). When you choose that Next Action, make sure you’re actually ready to perform it when the time comes!
  • Spice it Up and Be Flexible – If you’ve committed yourself to learning how to program in Ruby, for instance, you don’t necessarily have to follow your Ruby text’s tutorial instructions exactly. If you come to a point where you’re thinking “I wonder if I can do [something]”, give it a shot! Same thing with our old Mac n’ Cheese. In addition to the normal “box” preparation, there are countless ways to trick out your meal (fresh ground pepper and a whole bunch of parmesan cheese – and thank me later). Bottom line, be ready for your project to take slight changes in direction based on intermediate outcomes or changes in priority. And you never know what enlightening little tidbits you’ll pick up if you manage your projects creatively!
  • Monitoring your Progress – Very few projects (especially Mac n’ Cheese) are “set it and forget it” operations. You need to keep an eye on the state of affairs to make sure no funny business is going down while your back is turned. How many overly-confident Macaroni chefs out there have overcooked the noodles because they were off reading RSS feeds? Or let the pot boil over because they didn’t adjust the post-boil temperature correctly? No, the conscientious cook knows that, after the first few minutes, you need to pull a noodle out every 30 seconds or so to see if they’re ready to come off of the heat. In a very bohemian sort of way, this would be like doing your weekly review – except you’re tracking the progress every few minutes instead of once per week.

Again, a somewhat silly example, but once you’ve allowed the GTD mindset to pervade all of your practices and procedures, it really is quite amazing how these principles will shine through, even from the most unlikely of situations!

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Brett Kelly is a computer programmer, coffee roaster and productivity geek from Southern California. In addition to driving his wife crazy, he also provides relevant, practical (and often humorous) tips on GTD, Technology and Productivity at The Cranking Widgets Blog (feed).

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Last Updated on January 2, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just pick one thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a start date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for it

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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