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The Gaps in the Standard Address Book

The Gaps in the Standard Address Book
Rolodex card

    When I was a kid, my dad would give me little tasks around his office to keep me out of trouble. My favorite was gluing business cards to Rolodex cards and carefully arranging them. Kept me out of trouble for hours at a go, because my father not only had plenty of contacts but also hated organizing his Rolodex himself.

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    Dear old Dad’s tried plenty of contact management systems in the intervening years from scanning business cards to handwritten notes in his daily planner. Low-tech or high-tech, none seem to work as well for him as that old Rolodex.

    The two key complaints are always space and flexibility. Most software programs have little more than fields for a name, a few phone numbers and an address — if you’re lucky, you can add a website. Daily planners may not even have room for those details. There are no options, beyond a simple notes section for the details that might help you make a sale down the road or cheer up a friend.

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    One of the reasons that adding new contacts to Dad’s Rolodex was a time-consuming task was the need to transcribe all sorts of information off of the back of business cards before I was let loose with my glue stick. I learned to type by adding extra phone numbers, side businesses and a host of other details to the back of Rolodex cards: Dad notes these things down right after conversations so that he can remember all sorts of things about his new contacts. But those other systems he’s tried just don’t offer the flexibility necessary.

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    I have similar issues with many of the address books and contact managements systems I’ve tried. At this point, I use Gmail — not because I consider Gmail’s address book any sort of killer app for contact management, but because I use Gmail for all of my email, and the address book happens to be there. In its favor, I can access my contacts just about anywhere I can get an internet connection, but there are plenty of features I’d love to see added.

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    The Seven Improvements I’d Love to Have Made to My Address Book

    1. Searchability. Sure, you can search most contact management systems for names, or even employers. But I want to be able to type in a keyword, like ‘accountant’ and see a list of all the accountants I happen to know. Tagging would also suffice for my needs, but either way, I want to be able to find contacts based on information beyond a name.
    2. Easy customization. Gmail offers me the option of adding my own fields to my address book, and that’s nice. I’d like it, though, if I could add a few fields to the whole thing, rather than having to add it to each entry. For instance, I keep track of blogs as well as company websites, and it’s a bit of a hassle to add that entry to just about every contact I have.
    3. List management. Lists are another area where Gmail is giving it the old college try, but the fact that I have so many contacts makes the list management process unwieldy at best. Honestly, I’m not too sure about how to make it easier to handle, but Google’s got some brilliant minds — can you help us out, guys?
    4. Simple syncing. Every time I try to sync my cell phone and my address book, I wind up with tons of information that just isn’t useful. This is one context that I don’t need email address, extra notes or fax lines to make it into my ‘new’ address book.
    5. Automatic adding. Gmail’s habit of adding every email address that I send mail to from my account is amazingly useful. While Google is keeping track of all my personal data, though, why can’t they add all of the contact information that they have on my friends on Facebook directly to my Gmail address book? (I’d appreciate all those other social networking sites, too!) Easy importing of hard copy information — business cards, scribbled notes, etc. — would be great, as well.
    6. Updating systems. As it is, I have to go through my address book entry by entry to check if an email address or phone number is good. If the whole system is computerized, though, there should be a simple way to check all of the email addresses in one go. I’d like a simple report saying that a certain set of contacts has defunct information so that I only need to bother a few people. I’d also like a quick and easy way to delete all addresses from a given domain, such as the inevitable pile of Craigslist addresses that accumulate in my contact book solely because of responses I send to job listings.
    7. Personalized updates. This is pure wishful thinking, I know, but the fact that Gmail displays the last several email exchanges you’ve had with a particular contact got me thinking: why can’t the last couple of updates to a person’s blog or other updates about the person pop up as well? Alright, I admit I’m unlikely to get this one, but if I’m making a wish list of abilities for a contact management system, I think I’m allowed to list a couple never-gonna-gets.

    So, what capabilities are missing from your address book? What ability would turn your contact management system into the perfect tool?

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    Last Updated on June 20, 2019

    50 Businesses You Can Start In Your Spare Time

    50 Businesses You Can Start In Your Spare Time

    Most people want a few more dollars in their wallets. But between an employer and family, the time most of us can devote to a second job is severely limited. Running a small side business can provide a few more options: you don’t have to show up at a set time and you can use skills you already have. Not all will be perfect for everyone, of course, and I’m sure that you’ll have a few ideas of your own after reading this list. If you’d like to share any other business ideas, please add them in the comments.

    1. Selling collectibles — From antique books to teddy bears, there are plenty of opportunities to buy and sell collectibles. It’s important to familiarize yourself with the collectible of your choice but if you choose something that you’ve been collecting for a while, you’ve got a head start.
    2. Locating apartments — It can take time to sort through apartment listings, but you can make some money by finding the perfect apartment for a renter.
    3. Baby proofing — New parents often prefer to bring in an expert to make sure their home is safe for a new baby.
    4. Calligraphic writing — If you’ve got elegant handwriting, you can pick up gigs writing or addressing wedding invitations, holiday cards and more.
    5. Selling coupons — Search on eBay for coupons right now and you’ll see thousands of listings for coupons. It’s just a matter of clipping and listing what you find in your Sunday newspaper.
    6. Pet training — A surprising number of people don’t know where to start in training a pet. Even teaching Rover simple commands like ‘Sit’ and ‘Stay’ can bring in a few dollars.
    7. Running errands — A wide variety of people want to outsource their errands, from those folks who aren’t able to leave their homes easily to those who have a busy schedule.
    8. Researching family trees — Amateur genealogists often call in experts, especially to handle research that has to be done in person in a far off place. If you’re willing to go to a local church and copy a few records, you can handle many family tree research requests.
    9. Supplying firewood — The prerequisite for selling firewood is having a source of wood; if you’ve got some land where you can cut down a few trees, you’ve got a head start.
    10. Hauling — As more people trade in their SUVs for compact cars, hauling is becoming more important: people have to rent a truck or hire a hauler for even small loads.
    11. Image consulting — Image consultants provide a wide variety of services, ranging from offering advice on appearance to teaching etiquette.
    12. Menu planning — For many people, the trip up in eating home-cooked or healthy meals is knowing what to prepare. Meal planners set a schedule to solve certain dietary problems.
    13. Microfarming — Cultivating food and flowers on small plots of land allows you to sell produce easily.
    14. Offering notary public services — Notary publics can witness and authenticate documents: a service needed for all sorts of official documents.
    15. Teaching music — If you’re skilled with a musical instrument, you can earn money by offering lessons.
    16. Mystery shopping — Mystery shoppers check the conditions and service at a store and report back to the store’s higher-ups.
    17. Offering research services — Just by reading up on a topic and compiling a report on it can earn you money.
    18. Personal shopping — Personal shoppers typically select gifts, apparel and other products for clients, helping them save time.
    19. Pet breeding — Purebred pets can be quite value, especially if you can verify their pedigree.
    20. Removing snow — During the winter months, shoveling walks can still be a reliable way to earn money. You might be asked to take care of the driveway too.
    21. Utility auditing — As people become environmentally-concious, they want to know just how efficient their homes are. With some simple testing, you can tell them.
    22. Offering web hosting services — Providing server space can be lucrative, particularly if you can provide tech support to your clients.
    23. Cutting lawns — An old standby, cutting lawns and other landscaping services can provide a second income in the summer.
    24. Auctioning items on eBay — Want to get rid of all your old stuff? Stick it up on eBay and auction it off.
    25. Babysitting — Child care of all kinds, from babysitting to nannying, can offer constant opportunities.
    26. Freelance writing — If you’ve got the skills to write clearly, you can sell your pen for everything from blogs to advertising copy.
    27. Selling blog and website themes — Do a little designing on the side? Customers that don’t want to pay full price for a website will often pay for a template or theme.
    28. Offering computer help — Particularly with people new to computers, you can earn money by providing in-home computer help.
    29. Designing websites — It may require a little skilled effort, but designing websites remains a reliable source of income.
    30. Selling stock photography — For shutterbugs, an easy way to put a photography collection to work is to post it to a stock photography site.
    31. Freelance designing — Check with local businesses: you can provide brochures, business cards and other design work and get paid a good fee.
    32. Tutoring — Math and languages reamin the easiest subjects to find tutoring gigs for, but there is demand for other fields as well.
    33. Housesitting / petsitting — Stopping in to check on a house or pet can earn you some money, and maybe even a place to stay.
    34. Building niche websites — If you can put together a site on a very specific topic, you can put targeted ads on it and make money quickly.
    35. Translating — The variety of translating work available is huge: written word, on the spot and more is easy to find even on a part-time basis.
    36. Creating custom crafts — No matter what kind of crafts you make, there’s likely a market for it. Etsy remains one of the easiest places to sell crafts.
    37. Setting up a wi-fi hotspot — With a little bit of equipment, you can set up a wi-fi hotspot and charge your neighbors for the access they’ve been ‘borrowing.’
    38. Selling an e-book — You can write an e-book about almost anything and put it up for sale online.
    39. Affiliate marketing — If you’re willing to market other companies’ products, you can earn a cut of the sales.
    40. Renting out your spare room — From looking for a long-term roommate to listing your guest room on couch surfing sites, that spare room can make you money.
    41. Offering handy man services — Handling small household tasks can provide you with plenty of work, although you’ll probably be expected to have your own tools.
    42. Teaching an online class — Share your expertise through a website, an online seminar or variety of other methods.
    43. Building furniture — For those with the skill to create handmade furniture, selling their creations is often just a matter of advertising.
    44. Providing personal chef services — Personal chefs prepare meals ahead of time for customers, leaving their customers with a full freezer and no mess.
    45. Event planning — From planning corporate events to bar mitzvahs, an event planning business can require plenty of work and offer plenty of pay.
    46. Installing home safety products — Particularly as Baby Boomers age, people able to install handrails and other home safety products are in demand.
    47. Altering / tailoring — If your sewing skills are up to par, altering garments is coming back as people try to stretch more wear out of their clothing.
    48. Offering in-home beauty services — Hair cuts, makeup and other beauty services that can be performed at home have a growing demand.
    49. Business coaching — Helping others to establish and develop their businesses can provide many opportunities to earn money.
    50. Writing resumes — Writing resumes can provide a reliable income, especially if you can put a polish on a client’s credentials.

    There are plenty of offers that claim to provide you with the opportunity to make thousands of dollars a week. Unfortunately, none of these businesses will provide that sort of income, but they aren’t scams either. They were chosen because they all require a minimum investment to get started — some require nothing more than a flyer advertising your business. Even better, if you do enjoy any of these businesses, there is a potential with most of them to continue to expand — perhaps even to the point of going full time.

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    Featured photo credit: Omar Prestwich via unsplash.com

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