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The Daily Grind: A Matter of Momentum

The Daily Grind: A Matter of Momentum
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    If you want to understand personal productivity, you’ve got to understand the concept of momentum. For all the organizing systems in the world and early rising skills in your time zone, you’ll only ever get so much done without bringing momentum into play.

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    Some people say the purpose of productivity is to give yourself more free time to spend relaxing, not working. I disagree. The purpose of productivity is to give yourself more time, whatever you choose to do with it. You should definitely have downtime regularly, but one thing momentum allows you to do is work faster and faster with each completed task throughout the day. In this case, we’re talking about being productive so that you’re even more productive in the hours following.

    The Big Difference: Productivity With and Without Momentum

    You start the day with a coffee and by making a list of the tasks you need to get done. At nine in the morning, you start working, slowly picking off the tasks on your list as and when you feel like it, so long as they’re completed by the time you have to clock off. It doesn’t matter if you do them in a slow and relaxed manner, it just matters that you don’t have to stay back late. This determines your maximum working speed.

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    On the other hand, you could start with a list you prepared at the previous day. This helps with one thing in particular: it removes any obstacles to getting started and building momentum. You start with the first task on the list and set a timer. You’ve set a dash: you’re going to work furiously and unwaveringly for ten minutes, and then reward yourself with a two minute break. If at any point in that ten-minute period your concentration wavers, you start from scratch and delay your break. There’s incentive to work not just quickly, but without distractions.

    You set the timer again for your break, but unlike most people you don’t take the whole two minutes having a cigarette or looking up jokes; you give yourself one minute to stretch your legs and one minute to review your tasks, mentally preparing for the next dash — which is going to be twice as long, but with a twice as long break.

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    This is just one method for keeping yourself focused, on-task, and working pretty quickly. The key point is that it gets you working a little longer, a little harder each time, and you only get to reward yourself if you succeed at working hard.

    Why Momentum Matters

    If you’re in an employment situation, there might not be much incentive for you to work as hard as possible and build momentum throughout the day. If I could offer one good reason to train yourself in working harder and faster as the day progresses, it’s that one day you might find yourself self-employed and you’ll discover that time is money.

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    For every minute you’re slacking off, you’re not earning money, and let me tell you: the habits you built working for someone else will persist even when you work for yourself.
    There can be a staggering amount of work to do in this situation, whether you’re building a business (whether as a freelancer or as a company) or maintaining one. I know of way too many freelancers who start working before most people are awake and don’t clock off until nine or ten at night.

    Many of these people are working at full-blast all day, but the truth is that most people who work insane hours could probably work a lot less if they just applied the concept of momentum-building to their work day. If you’re well-organized already, it’s easy to begin. If not, you need to get started with a system like Getting Things Done, because if your next actions are not known to you before the start of your work day, you will spend time figuring out what to do next and losing any and all momentum.

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    Get Prepared the Day Before

    If you don’t do anything else, do this one thing: map out your tasks the day before. Before you finish up work each day, make it your final task to set up a to-do list for the next day. There are so many benefits to working this way: anything tasks you need to complete from that day are still fresh in your mind, you give your mind twelve hours to mentally prepare for the next day at work, and you remove the biggest obstacle to being productive, and that’s not knowing where to start.

    My preferred system is to use Things on the computer for planning projects and capturing tasks, and then transferring daily task lists to a paper-only format to aid in focus.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on November 18, 2020

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    15 Tips to Restart the Exercise Habit (and How to Keep It)
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    It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
    Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

    1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
    2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
    3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
    4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
    5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
    6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
    7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
    8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
    9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
    10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
    11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
    12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
    13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
    14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
    15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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