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The Daily Grind: A Matter of Momentum

The Daily Grind: A Matter of Momentum

momentum

    If you want to understand personal productivity, you’ve got to understand the concept of momentum. For all the organizing systems in the world and early rising skills in your time zone, you’ll only ever get so much done without bringing momentum into play.

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    Some people say the purpose of productivity is to give yourself more free time to spend relaxing, not working. I disagree. The purpose of productivity is to give yourself more time, whatever you choose to do with it. You should definitely have downtime regularly, but one thing momentum allows you to do is work faster and faster with each completed task throughout the day. In this case, we’re talking about being productive so that you’re even more productive in the hours following.

    The Big Difference: Productivity With and Without Momentum

    You start the day with a coffee and by making a list of the tasks you need to get done. At nine in the morning, you start working, slowly picking off the tasks on your list as and when you feel like it, so long as they’re completed by the time you have to clock off. It doesn’t matter if you do them in a slow and relaxed manner, it just matters that you don’t have to stay back late. This determines your maximum working speed.

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    On the other hand, you could start with a list you prepared at the previous day. This helps with one thing in particular: it removes any obstacles to getting started and building momentum. You start with the first task on the list and set a timer. You’ve set a dash: you’re going to work furiously and unwaveringly for ten minutes, and then reward yourself with a two minute break. If at any point in that ten-minute period your concentration wavers, you start from scratch and delay your break. There’s incentive to work not just quickly, but without distractions.

    You set the timer again for your break, but unlike most people you don’t take the whole two minutes having a cigarette or looking up jokes; you give yourself one minute to stretch your legs and one minute to review your tasks, mentally preparing for the next dash — which is going to be twice as long, but with a twice as long break.

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    This is just one method for keeping yourself focused, on-task, and working pretty quickly. The key point is that it gets you working a little longer, a little harder each time, and you only get to reward yourself if you succeed at working hard.

    Why Momentum Matters

    If you’re in an employment situation, there might not be much incentive for you to work as hard as possible and build momentum throughout the day. If I could offer one good reason to train yourself in working harder and faster as the day progresses, it’s that one day you might find yourself self-employed and you’ll discover that time is money.

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    For every minute you’re slacking off, you’re not earning money, and let me tell you: the habits you built working for someone else will persist even when you work for yourself.
    There can be a staggering amount of work to do in this situation, whether you’re building a business (whether as a freelancer or as a company) or maintaining one. I know of way too many freelancers who start working before most people are awake and don’t clock off until nine or ten at night.

    Many of these people are working at full-blast all day, but the truth is that most people who work insane hours could probably work a lot less if they just applied the concept of momentum-building to their work day. If you’re well-organized already, it’s easy to begin. If not, you need to get started with a system like Getting Things Done, because if your next actions are not known to you before the start of your work day, you will spend time figuring out what to do next and losing any and all momentum.

    Get Prepared the Day Before

    If you don’t do anything else, do this one thing: map out your tasks the day before. Before you finish up work each day, make it your final task to set up a to-do list for the next day. There are so many benefits to working this way: anything tasks you need to complete from that day are still fresh in your mind, you give your mind twelve hours to mentally prepare for the next day at work, and you remove the biggest obstacle to being productive, and that’s not knowing where to start.

    My preferred system is to use Things on the computer for planning projects and capturing tasks, and then transferring daily task lists to a paper-only format to aid in focus.

    More by this author

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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