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The Case for Online Word Processors

The Case for Online Word Processors

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    It’s no secret I am a fan of online word processors — computing in the cloud is just the thing for a guy like me who (I’m told) is apt to find his head in the clouds as well. I’m writing this on Google Docs, and have made no secret of my love for Adobe’s Buzzword (which unfortunately seems to have some issues on the computer I’m using right now). Zoho Writer has gotten a little use from me as well.

    I was recently asked what the big deal was — why should anyone go online when there’s a perfectly good copy of Office, Works, WordPerfect, OpenOffice.org, Pages, WordPad, LaTeX, AbiWord, KDocs, or any of a multitude of other powerful, effective, and highly usable word processors available from the desktop? What advantage could a feature-limited online word processor possibly offer.

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    It’s a good question, and one that boils down as much to subjective factors as to any absolute benefits word processing online might offer. And it’s a question with as much relevance for the whole range of powerful Web 2.0 apps that have emerged over the last couple of years and which look set to dominate computing in the near-to-mid-future. Spreadsheets, image editors, presentation software, databases, and more are migrating online, and it’s reasonable to ask why, and to what end?

    What follows is my response to the question — the reasons that matter to me as an end-user of many kinds of online applications, particularly word processors. There may well be other, even better, answers to the questions online apps pose; at the same time, some of my reasons might not apply to everyone, or even to anyone other than me. But in the end, I think that my experiences aren’t all that unique, and while I might represent an extreme in some regards, the reasons that online apps work well for me will apply to at least a significant number of other people, if not most.

    Availability
    The main benefit of online word processors for me is their availability from any computer with an Internet connection. Since my schedule puts me in front of a number of different computers throughout the course of the day, and changes as well from semester to semester, I can’t count on being able to access the same software on one computer that I used on the last — and unfortunately, although most modern file formats can be read by any word processor, there’s always the risk of losing formatting, pagination, or fonts opening a document created in one program (or version) in another.

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    Using an online word processor means I have a standard format and interface from computer to computer — I don’t have to worry about whether the version of Word on this computer matches the one on the computer where I started my document, or whether I won’t be able to open it at all. I just log in to Google Docs or Buzzword and continue where I left off — as I am with this post, which I started writing in my office at the university and which I’m finishing on my netbook at home.

    Off-site storage/backup
    Another advantage of cloud-based word processors is that no matter what kind of trouble I get into, my documents are still safe and sound on servers hundreds of miles away. I can’t tell you how many thumb drives I’ve left in computers — or put through the washing machine. I’ve never done that with the Internet…

    The document storage online word processors offer gives me an excellent off-site backup for important documents, even ones I don’t create or work on online. I feel a lot better knowing that copies of my most important documents exist far away from my home, just in case.

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    Collaboration/Sharing
    When it comes to collaboration, most online word processors beat even the mighty Word, hands down. Documents can be worked on live, rather than emailing copies back and forth and trying to keep track of versions. More important, you don’t have to contend with Microsoft’s awful, awful, awful Track Changes (which isn’t to say other word processors do it much better…).

    Plus, most online word processors allow you to set various levels of permissions, so that you can offer read-only access to one group of viewers, full editing privileges to another, and the ability to add comments to a third. You can often post documents directly to the Web, too, which can be quite handy.

    User interface
    Finally, some online word processors just have good user interfaces. Google Docs is simple, streamlined, perfect for just opening a document and slapping some thoughts together. Adobe’s Buzzword, on the other hand, is simply gorgeous — it inspires me just to look at it. I wrote the first 10,000 or so words of my book, Don’t Be Stupid, on Buzzword just to keep using it!

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    It seems foolish to point to the way an app looks as an advantage, but I’d argue it’s a very real factor. Tools matter — ask any carpenter. Buzzword to me is like I imagine a finely forged chisel is to a woodworker — my fingers just itch to get to work. Google Docs is like a set of sturdy wrenches — nothing too fancy, but I know it gets the job done. While there are desktop-based apps that also feel quite good to use, the stripped-down interfaces of online apps seems especially well-suited to this kind of inspiration.

    So there you have it — four big reasons why I use online word processors, even when I have Office or some other program easily accessible. Like I said, there may be other reasons — and maybe you have reasons I haven’t thought of. Why not share your thoughts in the comments below?

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    Last Updated on September 28, 2020

    How To Study Effectively: 7 Simple Tips

    How To Study Effectively: 7 Simple Tips

    The brain is a tangled web of information. We don’t remember single facts, but instead we interlink everything by association. Anytime we experience a new event, our brains tie the sights, smells, sounds and our own impressions together into a new relationship.

    Our brain remembers things by repetition, association, visual imagery, and all five senses. By knowing a bit about how the brain works, we can become better learners, absorbing new information faster than ever.

    Here are some study tips to help get you started:

    1. Use Flashcards

    Our brains create engrained memories through repetition. The more times we hear, see, or repeat something to ourselves, the more likely we are to remember it.

    Flashcards can help you learn new subjects quickly and efficiently. Flashcards allow you to study anywhere at any time. Their portable nature lends them to quick study sessions on the bus, in traffic, at lunch, or in the doctor’s office. You can always whip out your flashcards for a quick 2 to 3 minute study session.

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    To create effective flashcards, you need to put one point on each flashcard. Don’t load up the entire card with information. That’s just overload. Instead, you should dedicate one concept to each card.

    One of the best ways to make flashcards is to put 1 question on the front and one answer on the back. This way, you can repeatedly quiz yourself into you have mastered any topic of your choice.

    Commit to reading through your flash cards at least 3 times a day and you will be amazed at how quickly you pick up new information.

    As Tony Robbins says,

    “Repetition is the mother of skill”.

    2. Create the Right Environment

    Often times, where you study can be just as important as how you study. For an optimum learning environment, you’ll want to find a nice spot that is fairly peaceful. Some people can’t stand a deafening silence, but you certainly don’t want to study near constant distractions.

    Find a spot that you can call your own, with plenty of room to spread out your stuff. Go there each time you study and you will find yourself adapting to a productive study schedule. When you study in the same place each time, you become more productive in that spot because you associate it with studying.

    3. Use Acronyms to Remember Information

    In your quest for knowledge, you may have once heard of an odd term called “mnemonics”. However, even if you haven’t heard of this word, you have certainly heard of its many applications. One of the most popular mnemonic examples is “Every Good Boy Does Fine”. This is an acronym used to help musicians and students to remember the notes on a treble clef stave.

    An acronym is simply an abbreviation formed using the intial letters of a word. These types of memory aids can help you to learn large quantities of information in a short period of time.

    4. Listen to Music

    Research has long shown that certain types of music help you to recall information. Information learned while listening to a particular song can often be remembered simply by “playing” the songs mentally in your head.

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    5. Rewrite Your Notes

    This can be done by hand or on the computer. However, you should keep in mind that writing by hand can often stimulate more neural activity than when writing on the computer.

    Everyone should study their notes at home but often times, simply re-reading them is too passive. Re-reading your notes can cause you to become disengaged and distracted.

    To get the most out of your study time, make sure that it is active. Rewriting your notes turns a passive study time into an active and engaging learning tool. You can begin using this technique by buying two notebooks for each of your classes. Dedicate one of the notebooks for making notes during each class. Dedicate the other notebook to rewriting your notes outside of class.

    6. Engage Your Emotions

    Emotions play a very important part in your memory. Think about it. The last time you went to a party, which people did you remember? The lady who made you laugh, the man who hurt your feelings, and the kid who went screaming through the halls are the ones you will remember. They are the ones who had an emotional impact.

    Fortunately, you can use the power of emotion in your own study sessions. Enhance your memory by using your five senses. Don’t just memorize facts. Don’t just see and hear the words in your mind. Create a vivid visual picture of what you are trying to learn.

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    For example, if you are trying to learn the many parts of a human cell, begin physically rotating the cell in your minds eye. Imagine what each part might feel like. Begin to take the cell apart piece by piece and then reconstruct it. Paint the human cell with vivid colors. Enlarge the cell in your mind’s eye so that it is now six feet tall and putting on your own personal comedy show. This visual and emotional mind play will help deeply encode information into your memory.

    7. Make Associations

    One of the best ways to learn new things is to relate what you want to learn with something you already know. This is known as association, and it is the mental glue that drives your brain.

    Have you ever listened to a song and been flooded by memories that were connected to it? Have you ever seen an old friend that triggered memories from childhood? This is the power of association.

    To maximize our mental powers, we must constantly be looking for ways to relate new information with old ideas and concepts that we are already familiar with.

    You can do this with the use of mindmapping. A mind map is used to diagram words, pictures, thoughts, and ideas into a an interconnected web of information. This simple practice will help you to connect everything you learn into a global network of knowledge that can be pulled from at any moment.

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    Learn more about mindmapping here: How to Mind Map to Visualize Your Thoughts (With Mind Map Examples)

    Featured photo credit: Alissa De Leva via unsplash.com

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