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The Best of Lifehack: April 2012

The Best of Lifehack: April 2012


    April has come and gone, and so it’s time for another installment in our Best of Lifehack series. This series showcases articles from the month just gone by, just in case you missed some of what we offer each and each every day at Lifehack.

    This month we delivered posts on a wide variety of topics, focusing on fitness, nutrition, communication and overall productivity. You may have also noticed a lot of new contributors have joined the fold, largely as a result of our “How to Write for Lifehack” post that was published back in March. The result has been a slew of great articles from some very talented writers — and we’re going to bring even more of that to you from this month onward.

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    As we bid April farewell, here is The Best of Lifehack from the past month.

    How to Get Stuff Done: A Quick Guide

    Have you ever felt like your to do list is completely out of control and you’re just not getting anywhere? You have jobs piling up and you just don’t know where to start? Zoe B. has put together a primer on how to get stuff done that’s well worth checking out.

    7 Things You Should Add to Your Stop Doing List…Right Now!

    You probably make lists of things to do and follow them through. But what about the things you should stop doing? Successful people do not do the following things but chances are you still do. Paul Sloane recommends that you make a decision to add 7 things to your “stop doing list” starting today.

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    Hack Your Weight Loss Workout – Lose Weight In 15 Minutes a Day

    A weight loss workout doesn’t have to be boring. It shouldn’t require you to workout for hours every day to be effective either. You can actually lose weight and excess body fat in just 15 minutes a day. Lifehack contributor Curt Pedersen explains how you can do just that.

    The 3 Best iPhone Apps to Help You Remember

    Regular Lifehack contributor Royale Scuderi has discovered many very useful apps in her quest for better life management. Here are a few of the best iPhone apps to help your remember and that she has found to be very helpful.

    Productivity Hacks: 8 Things That Are Hurting Your Productivity

    Fixing minor issues can sometimes play a big role in enhancing your overall productivity and allow your creativity to flow like never before. Uttoran Sen offers up 8 things that are hurting your productivity — and how to hack them.

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    Lifehack Presents: A Mini-Guide for Weight Loss for Men

    Lifehack Associate Editor CM Smith has been assembling some excellent mini-guides over the past couple of months, and this one is no exception. If you’re a guy who’s looking to lose some excess pounds, give this a good read. And then follow through!

    Top 10 Reasons Why People Don’t Reach Their Goals

    With everything that happens around us, it is sometimes difficult to reach our goals. Robert Chen hasn’t just listed the top 10 reasons why people don’t reach their goals, but he’s also included a quick fix for each of them.

    20 Encouraging Quotes to Level Up Your Life

    With everything that happens around us, it is sometimes difficult to reach our goals. Robert Chen hasn’t just assembled the top 10 reasons why people don’t reach their goals, but he’s also included a quick fix for each of them.

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    How to Be 25% Happier in Five Minutes a Day

    Remember when you got a raise and bought a new car, and you were happy ever since? Neither does Cara Stein. So rather than dwell on that, she outlines ways that you can be 25% happier in just five minutes — each and every day.

    Seven Truths About You

    In this excerpt from the book Kiss That Frog: 12 Great Ways to Turn Negatives into Positives in Your Life and Work, Brian Tracy and Christina Tracy Stein explain that no matter where you are today, or what you have done or not done in the past, you need to accept seven essential truths about you as a person.

    (Photo credit: Golden leader of business team via Shutterstock)

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

    What Everyone Is Wrong About Achieving Inbox Zero 35 Quick and Simple Tips for Better Productivity 4 Simple Steps to Brain Dump for a Smarter Brain Get What Matters Done by Scheduling Time Blocks Why Is Productivity Important? 10 Reasons to Become More Productive

    Trending in Featured

    1 3 Techniques for Setting Priorities Effectively 2 How to Master the Art of Prioritization 3 How to Stay Motivated and Reach Your Big Goals in Life 4 How to Stop Procrastinating: 11 Practical Ways for Procrastinators 5 11 Reasons Why You Aren’t Getting Results

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    Last Updated on July 8, 2020

    3 Techniques for Setting Priorities Effectively

    3 Techniques for Setting Priorities Effectively

    It is easy, in the onrush of life, to become a reactor – to respond to everything that comes up, the moment it comes up, and give it your undivided attention until the next thing comes up.

    This is, of course, a recipe for madness. The feeling of loss of control over what you do and when is enough to drive you over the edge, and if that doesn’t get you, the wreckage of unfinished projects you leave in your wake will surely catch up with you.

    Having an inbox and processing it in a systematic way can help you gain back some of that control. But once you’ve processed out your inbox and listed all the tasks you need to get cracking on, you still have to figure out what to do the very next instant. On which of those tasks will your time best be spent, and which ones can wait?

    When we don’t set priorities, we tend to follow the path of least resistance. (And following the path of least resistance, as the late, great Utah Phillips reminded us, is what makes the river crooked!) That is, we’ll pick and sort through the things we need to do and work on the easiest ones – leaving the more difficult and less fun tasks for a “later” that, in many cases, never comes – or, worse, comes just before the action needs to be finished, throwing us into a whirlwind of activity, stress, and regret.

    This is why setting priorities is so important.

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    3 Effective Approaches to Set Priorities

    There are three basic approaches to setting priorities, each of which probably suits different kinds of personalities. The first is for procrastinators, people who put off unpleasant tasks. The second is for people who thrive on accomplishment, who need a stream of small victories to get through the day. And the third is for the more analytic types, who need to know that they’re working on the objectively most important thing possible at this moment. In order, then, they are:

    1. Eat a Frog

    There’s an old saying to the effect that if you wake up in the morning and eat a live frog, you can go through the day knowing that the worst thing that can possibly happen to you that day has already passed. In other words, the day can only get better!

    Popularized in Brian Tracy’s book Eat That Frog!, the idea here is that you tackle the biggest, hardest, and least appealing task first thing every day, so you can move through the rest of the day knowing that the worst has already passed.

    When you’ve got a fat old frog on your plate, you’ve really got to knuckle down. Another old saying says that when you’ve got to eat a frog, don’t spend too much time looking at it! It pays to keep this in mind if you’re the kind of person that procrastinates by “planning your attack” and “psyching yourself up” for half the day. Just open wide and chomp that frog, buddy! Otherwise, you’ll almost surely talk yourself out of doing anything at all.

    2. Move Big Rocks

    Maybe you’re not a procrastinator so much as a fiddler, someone who fills her or his time fussing over little tasks. You’re busy busy busy all the time, but somehow, nothing important ever seems to get done.

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    You need the wisdom of the pickle jar. Take a pickle jar and fill it up with sand. Now try to put a handful of rocks in there. You can’t, right? There’s no room.

    If it’s important to put the rocks in the jar, you’ve got to put the rocks in first. Fill the jar with rocks, now try pouring in some pebbles. See how they roll in and fill up the available space? Now throw in a couple handfuls of gravel. Again, it slides right into the cracks. Finally, pour in some sand.

    For the metaphorically impaired, the pickle jar is all the time you have in a day. You can fill it up with meaningless little busy-work tasks, leaving no room for the big stuff, or you can do the big stuff first, then the smaller stuff, and finally fill in the spare moments with the useless stuff.

    To put it into practice, sit down tonight before you go to bed and write down the three most important tasks you have to get done tomorrow. Don’t try to fit everything you need, or think you need, to do, just the three most important ones.

    In the morning, take out your list and attack the first “Big Rock”. Work on it until it’s done or you can’t make any further progress. Then move on to the second, and then the third. Once you’ve finished them all, you can start in with the little stuff, knowing you’ve made good progress on all the big stuff. And if you don’t get to the little stuff? You’ll have the satisfaction of knowing that you accomplished three big things. At the end of the day, nobody’s ever wished they’d spent more time arranging their pencil drawer instead of writing their novel, or printing mailing labels instead of landing a big client.

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    3. Covey Quadrants

    If you just can’t relax unless you absolutely know you’re working on the most important thing you could be working on at every instant, Stephen Covey’s quadrant system as written in The 7 Habits of Highly Effective People: Powerful Lessons in Personal Change might be for you.

    Covey suggests you divide a piece of paper into four sections, drawing a line across and a line from top to bottom. Into each of those quadrants, you put your tasks according to whether they are:

    1. Important and Urgent
    2. Important and Not Urgent
    3. Not Important but Urgent
    4. Not Important and Not Urgent

      The quadrant III and IV stuff is where we get bogged down in the trivial: phone calls, interruptions, meetings (QIII) and busy work, shooting the breeze, and other time wasters (QIV). Although some of this stuff might have some social value, if it interferes with your ability to do the things that are important to you, they need to go.

      Quadrant I and II are the tasks that are important to us. QI are crises, impending deadlines, and other work that needs to be done right now or terrible things will happen. If you’re really on top of your time management, you can minimize Q1 tasks, but you can never eliminate them – a car accident, someone getting ill, a natural disaster, these things all demand immediate action and are rarely planned for.

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      You’d like to spend as much time as possible in Quadrant II, plugging away at tasks that are important with plenty of time to really get into them and do the best possible job. This is the stuff that the QIII and QIV stuff takes time away from, so after you’ve plotted out your tasks on the Covey quadrant grid, according to your own sense of what’s important and what isn’t, work as much as possible on items in Quadrant II (and Quadrant I tasks when they arise).

      Getting to Know You

      Spend some time trying each of these approaches on for size. It’s hard to say what might work best for any given person – what fits one like a glove will be too binding and restrictive for another, and too loose and unstructured for a third. You’ll find you also need to spend some time figuring out what makes something important to you – what goals are your actions intended to move you towards.

      In the end, setting priorities is an exercise in self-knowledge. You need to know what tasks you’ll treat as a pleasure and which ones like torture, what tasks lead to your objectives and which ones lead you astray or, at best, have you spinning your wheels and going nowhere.

      These three are the best-known and most time-tested strategies out there, but maybe you’ve got a different idea you’d like to share? Tell us how you set your priorities in the comments.

      More Tips for Effective Prioritization

      Featured photo credit: Mille Sanders via unsplash.com

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