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Take a Vacation from Your Email!

Take a Vacation from Your Email!

Take a Vacation from Your Email!

    Considering how useful – revolutionary, even – email is as a communication tool, it can also be an incredible drain on productivity. If you’re anything like me, you have discussion listservs, newsletters, Google alerts, Facebook updates, blog comments, advertisements, automated backups, reminders, and all manner of other stuff pouring into your inbox all the time – all in addition to emails from actual people actually trying to communicate with you.

    Of course you know to minimize these inputs, to limit updates to only the ones you most need, to evaluate every newsletter to make sure that it truly provides value (whether in information or entertainment), to subscribe only to the listservs that offer the most use, to unsubscribe from ads whenever possible, and so on. And of course you know to set up filters to divert the essential but non-urgent stuff into a “read later” folder or its equivalent.

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    But still it comes. And while deep in the recesses of your mind you probably know that you should only check your email at set times throughout the day, it seems like there’s always something worth checking for in between those oh-so-reasonable times – a reply to a personal email sent the night before, an important piece of information you can’t advance on some important project without, a listserv thread you’re deeply engaged in, or whatever.

    And so, time slips away. You check for that one piece of important something, and it’s not there but there’s another important email that grabs your attention. And by the time you deal with that one, yet another. Then the one you’re looking for comes through, and that needs dealing with, and then an unexpectedly urgent email, and then and then and then…

    And before you know it, hours have passed.

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    Unless you have a discipline of steel and a heart of stone, it can be difficult, if not impossible, to break free of the email cycle long enough to get some serious work done. I’m no different – I know I’ve frittered whole days away dealing with the email that came in while I waited for something crucial. And even if you are able to get a few hours away, it can be hard to get your mind off that anticipated message, especially if you’re expecting bad news or the crucial piece of information needed to break through on a significant project.

    Let’s take the whole day off!

    I wish I could be more like Tim Ferriss. Through a clever system of automation, deferral of routine tasks to employees, and – let’s face it – gall, Ferriss is able to limit his email checking to once a week or less. Alas, I don’t have underlings to delegate my email to – and I’m not sure I’d be comfortable doing so even if I did. And I definitely don’t have the gall to set an autoresponder telling everyone who emails me that I’ll get to their email sometime in the next 10 days! While for Ferriss his system is about teaching others to respect his time, I can’t help but feel that it’s disrespectful of the person who sent an email to assume that their communication isn’t important enough to look at right away.

    But who knows? It works for Ferriss, and if I really paid attention to such things, I probably would find that nothing I ever get demands an immediate response, or even a “within-the-week” response. Lord knows my own email backup has kept me from responding for longer than that, even to emails that are probably pretty important.

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    Still, that’s a huge jump, and not all of us have Ferriss’ taste for taking huge jumps. Instead, let me make a more modest proposal: make one day each week an email-free day. Quite a few businesses have adopted “email-free Friday” as a policy over the last several years, to varying degrees of success.

    The concept is simple enough: for one day of the week, you just don’t open your email program (or webmail). Turn off notifications on your Blackberry or Droid phone, exit your Gmail notifier – do whatever you have to do to avoid email for that one day.

    The concept is simple, but the execution might be a little complicated! Here are a few additional points to make it easier:

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    • To avoid any “anticipation anxiety”, try not to send out any emails requiring response the afternoon or evening before.
    • Keep a “to-email” list close at hand all day to jot reminders of emails you’ll need to send the next day.
    • Fridays seem like a natural day, since it’s when the flow of work (and work-related email) is tapering off, but I think a mid-week day is probably going to have a greater payoff. The natural Friday drop-off in work might eat up any gain you get from going email-free!
    • Set up an auto-responder for that day, including a phone number or other way to contact you in case something urgent comes up. No need to get complex: “I am currently occupied in other work and will not be able to respond to your email today. If you absolutely must speak with me, please call at (888) 555-5555.” (There are a couple of good examples on this post by Tim Ferriss.)
    • If you’re not sure you can manage a whole day without email, allow yourself to check email only at the very end of the day – say, after 4pm. DO NOT check in the morning – that’s how they get you! Pay attention, though, during that late check on your email furlough day – you might notice that you don’t ever get anything that couldn’t wait until the next morning of the following Monday.

    Let’s all try this for a month or so and see if we aren’t more productive. If you have any tips for how to make this work, let us know in the comments!

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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