Advertising
Advertising

Sync Your Brain And Your System Using a Mind Dump

Sync Your Brain And Your System Using a Mind Dump

3159840057_3a55a4833a

    One of the keys to any productivity system is to actually put things into the system. Who knew?

    Obvious though it may seem, many of us have trouble taking the time to enter our thoughts into our task-manager, to-do list, or organizational system.

    This can happen for any number of reasons – no paper nearby, no easy way to record your ideas – but our productivity can be hurt by not inputting everything into our system so we can deal with it properly.

    Advertising

    What should live on paper lives in our brain, and then proceeds to be forgotten and left alone. That’s a surefire road to getting yourself in trouble- or at least forgetting leaky faucets.

    There’s a simple, quick solution to this problem, though – it’s called a mind dump.

    A mind dump is simply a way for you to get everything out of your head and onto paper. Our brains aren’t made to remember things forever, but paper is; with an empty brain, we’re able to either focus on new things or deal with the task at hand, instead of constantly dwelling on past things taking up valuable bandwidth.

    Executing a mind dump is simple: take out a pen and a paper, or fire up a new document on your computer. Then, write down everything that comes to your mind. There is no step three.

    Advertising

    Anything and everything is fair game: what you have to do, what you’re thinking about, hopes, dreams, goals, and whatever else comes into your mind. Set a time limit – say, 20 minutes – and everything that enters your brain immediately must exit your brain and go onto your paper.

    Once you’re done, you can begin to take action on the items you’ve written. On what do you need to take action? What do you need to deal with, follow up about, or file somewhere?

    Things that don’t need to be further dealt with? Just get rid of them. Make sure you don’t need to think about them ever again, and be done with them.

    There’s no set way for doing the best mind dump possible. The point is to reset your brain, update your productivity system, and put onto paper all the things that have been taking up the valuable (and limited) space in your brain.

    Advertising

    Many people use “triggers” to make their mind dumps easier – a set of key words or phrases that set your mind on a particular aspect of your life, in order to let you focus on items related to it. 43 Folders has a long list of these triggers, everything from “Phone calls,” to “Furniture”, to “Weddings.”

    Some people, GTD followers in particular, do a mind dump before their Weekly Review, as part of figuring out what the week ahead has in store. Others, like myself, do it once a week or so – whenever I have 20 minutes to spare. I recommend doing it at least once a week – it has a tendency to get long and unweildly otherwise.

    A mind dump can also be done anywhere – another great thing about it. Open up a note on a cell phone, or write on the back of a newspaper; wherever you are, if you’ve got a free moment, clear your head.

    You’ll be amazed how many things come out of your brain and into your organizational system, when you devote time and space to emptying it.

    Advertising

    How and when do you get things out of your head and into your system?

    Photo: Tyla ’75

    More by this author

    9 Lists To Keep Updated, and Keep Handy In Defense of Multi-Tasking 10 Ways To Be Productive in 10 Minutes 5 Ways to Make Sure You’re Asking Well Can’t-Miss Marketing: Just Ask

    Trending in Featured

    1 8 Steps to Continuous Self Motivation Even During the Difficult Times 2 Why Being A Perfectionist May Not Be So Perfect 3 Becoming Self-Taught (The How-To Guide) 4 How to Break Out of Your Comfort Zone 5 The Science of Setting Goals (And Its Effect on Your Brain)

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on May 12, 2020

    8 Steps to Continuous Self Motivation Even During the Difficult Times

    8 Steps to Continuous Self Motivation Even During the Difficult Times

    Many of us find ourselves in motivational slumps that we have to work to get out of. Sometimes it’s like a continuous cycle where we are motivated for a period of time, fall out and then have to build things back up again.

    There is nothing more powerful for self-motivation than the right attitude. You can’t choose or control your circumstance, but you can choose your attitude towards your circumstances.

    How I see this working is while you’re developing these mental steps, and utilizing them regularly, self-motivation will come naturally when you need it.

    The key, for me, is hitting the final step to Share With Others. It can be somewhat addictive and self-motivating when you help others who are having trouble.

    A good way to have self motivation continuously is to implement something like these 8 steps from Ian McKenzie.[1] I enjoyed Ian’s article but thought it could use some definition when it comes to trying to build a continuous drive of motivation. Here is a new list on how to self motivate:

    1. Start Simple

    Keep motivators around your work area – things that give you that initial spark to get going.

    Advertising

    These motivators will be the Triggers that remind you to get going.

    2. Keep Good Company

    Make more regular encounters with positive and motivated people. This could be as simple as IM chats with peers or a quick discussion with a friend who likes sharing ideas.

    Positive and motivated people are very different from the negative ones. They will help you grow and see opportunities during tough times.

    Here’re more reasons why you should avoid negative people: 10 Reasons Why You Should Avoid Negative People

    3. Keep Learning

    Read and try to take in everything you can. The more you learn, the more confident you become in starting projects.

    You can train yourself to crave lifelong learning with these tips: How to Develop a Lifelong Learning Habit

    Advertising

    4. See the Good in Bad

    When encountering obstacles or challenging goals, you want to be in the habit of finding what works to get over them.

    Here are 10 tips to make positive thinking easy.

    5. Stop Thinking

    Just do. If you find motivation for a particular project lacking, try getting started on something else. Something trivial even, then you’ll develop the momentum to begin the more important stuff.

    When you’re thinking and worrying about it too much, you’re just wasting time. These tried worry busting techniques can help you.

    6. Know Yourself

    Keep notes on when your motivation sucks and when you feel like a superstar. There will be a pattern that, once you are aware of, you can work around and develop.

    Read for yourself how the magic of marking down your mood works.

    Advertising

    7. Track Your Progress

    Keep a tally or a progress bar for ongoing projects. When you see something growing, you will always want to nurture it.

    Take a look at these 4 simple ways to track your progress so you have motivation to achieve your goals.

    8. Help Others

    Share your ideas and help friends get motivated. Seeing others do well will motivate you to do the same. Write about your success and get feedback from readers.

    Helping others actually helps yourself, here’s why.

    What I would hope happens here is you will gradually develop certain skills that become motivational habits.

    Once you get to the stage where you are regularly helping others keep motivated – be it with a blog or talking with peers – you’ll find the cycle continuing where each facet of staying motivated is refined and developed.

    Advertising

    Too Many Steps?

    If you could only take one step? Just do it!

    Once you get started on something, you’ll almost always just get into it and keep going. There will be times when you have to do things you really don’t want to: that’s where the other steps and tips from other writers come in handy.

    However, the most important thing, that I think is worth repeating, is to just get started.

    Get that momentum going and then when you need to, take Ian’s Step 7 and Take A Break. No one wants to work all the time!

    More Tips for Boosting Motivation

    Featured photo credit: Japheth Mast via unsplash.com

    Reference

    [1] Ian McKenzie: 8 mental steps to self-motivation

    Read Next