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Sync Your Brain And Your System Using a Mind Dump

Sync Your Brain And Your System Using a Mind Dump

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    One of the keys to any productivity system is to actually put things into the system. Who knew?

    Obvious though it may seem, many of us have trouble taking the time to enter our thoughts into our task-manager, to-do list, or organizational system.

    This can happen for any number of reasons – no paper nearby, no easy way to record your ideas – but our productivity can be hurt by not inputting everything into our system so we can deal with it properly.

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    What should live on paper lives in our brain, and then proceeds to be forgotten and left alone. That’s a surefire road to getting yourself in trouble- or at least forgetting leaky faucets.

    There’s a simple, quick solution to this problem, though – it’s called a mind dump.

    A mind dump is simply a way for you to get everything out of your head and onto paper. Our brains aren’t made to remember things forever, but paper is; with an empty brain, we’re able to either focus on new things or deal with the task at hand, instead of constantly dwelling on past things taking up valuable bandwidth.

    Executing a mind dump is simple: take out a pen and a paper, or fire up a new document on your computer. Then, write down everything that comes to your mind. There is no step three.

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    Anything and everything is fair game: what you have to do, what you’re thinking about, hopes, dreams, goals, and whatever else comes into your mind. Set a time limit – say, 20 minutes – and everything that enters your brain immediately must exit your brain and go onto your paper.

    Once you’re done, you can begin to take action on the items you’ve written. On what do you need to take action? What do you need to deal with, follow up about, or file somewhere?

    Things that don’t need to be further dealt with? Just get rid of them. Make sure you don’t need to think about them ever again, and be done with them.

    There’s no set way for doing the best mind dump possible. The point is to reset your brain, update your productivity system, and put onto paper all the things that have been taking up the valuable (and limited) space in your brain.

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    Many people use “triggers” to make their mind dumps easier – a set of key words or phrases that set your mind on a particular aspect of your life, in order to let you focus on items related to it. 43 Folders has a long list of these triggers, everything from “Phone calls,” to “Furniture”, to “Weddings.”

    Some people, GTD followers in particular, do a mind dump before their Weekly Review, as part of figuring out what the week ahead has in store. Others, like myself, do it once a week or so – whenever I have 20 minutes to spare. I recommend doing it at least once a week – it has a tendency to get long and unweildly otherwise.

    A mind dump can also be done anywhere – another great thing about it. Open up a note on a cell phone, or write on the back of a newspaper; wherever you are, if you’ve got a free moment, clear your head.

    You’ll be amazed how many things come out of your brain and into your organizational system, when you devote time and space to emptying it.

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    How and when do you get things out of your head and into your system?

    Photo: Tyla ’75

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    Last Updated on May 14, 2019

    8 Replacements for Google Notebook

    8 Replacements for Google Notebook

    Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

    1. Zoho Notebook
      If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
    2. Evernote
      The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
    3. Net Notes
      If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
    4. i-Lighter
      You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
    5. Clipmarks
      For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
    6. UberNote
      If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
    7. iLeonardo
      iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
    8. Zotero
      Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

    I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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    In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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