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Stop Forgetting to Send Greeting Cards!

Stop Forgetting to Send Greeting Cards!

It’s Valentines Day this week… did you send cards to the people you care about? Hopefully you’re not trying to get comfortable in the doghouse.

Wouldn’t it be great to get permanently organized to send cards? If this is something you’d like to improve upon, I have several suggestions that include some great Outlook tips!

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Outlook Task Settings

    There are many options out there for getting reminders one-at-a-time, and you can certainly write birthdays into your calendar. However, for many people this still doesn’t seem to work for getting cards out in the mail on time. A system that works well for me is to use an Outlook task to pop up and remind me to write cards once a month. I usually do this the last week of the month on a day when I am going to be in the office doing administrative work. You can use an equivalent reminder in your own time management system if you don’t use Outlook.

    Hyperlink insert

      I have developed a spreadsheet that I refer to each month when it’s time to write cards. In the notes area of the Outlook task, I have provided myself a hyperlink to this spreadsheet so I can get to it quickly. You might want to do this for a lot of different reasons–from the menu bar of your task, you choose “Insert–File” and then navigate to the document you want. Just before clicking “Insert,” note there is a drop-down arrow where you can choose to “Insert as a Hyperlink.” This trick is very useful for any task that involves a frequently-accessed document.

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      You can have a copy of my Greeting Card Calendar spreadsheet to use for yourself. Some people refer to this kind of list as a “perpetual calendar.” It’s just an easy way to list everyone’s birthdays and all of the holidays permanently in one place. You can sort it and filter it in various ways, and I have written instructions for using it right into the document. When it’s time to write cards, just open the spreadsheet and filter for the occasions for that month. Anytime you hear of someone’s birthday, make a solid habit of adding it to the list.

      If you need to mail the cards out later, write a small send date on each card where you would place the stamp, and place it with your outgoing mail to send at the right time. There are some great options for sending out cards online (not e-cards), such as American Greetings, CardStore, HallmarkGreetz, and SendOutCards (these are sold by individual distributors). All of these options will send out a personalized paper card from you with a stamp on it. It’s great to be able to create all the cards for the month at once and post-date them to be sent out automatically!

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      For organizing paper greeting cards themselves, I recommend purchasing a greeting card organizer box from your local discount store. They usually come with dividers for the common types of cards, and they also typically come with a few cards to get you started. You can also use an expandable accordion file that you label with your own categories, but boxes do work better for flipping through your collection easily.

      Sending greeting cards is a great way to make your friends and acquaintances feel remembered and special. Now you can be that person who always remembers!

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      Lorie Marrero is a Professional Organizer and creator of The Clutter Diet, an innovative, affordable online program for home organization. Lorie’s site helps members lose “Clutter-Pounds” from their home by providing online access to her team of organizers. Lorie writes something useful, funny, interesting, and/or insanely practical every few days or so in The Clutter Diet Blog. She lives in Austin, TX, where her company has provided hands-on organizing services to clients since 2000.

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      1 7 Steps For Making a New Year’s Resolution and Keeping It 2 New Years Resolutions Don’t Work – Here’s Why 3 40 Top Productivity Apps for iPhone (2019 Updated) 4 How to Become an Early Riser and Stay Energetic Throughout the Day 5 Lifehack Challenge: Become An Early Riser In 5 Days

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      Last Updated on January 2, 2019

      7 Steps For Making a New Year’s Resolution and Keeping It

      7 Steps For Making a New Year’s Resolution and Keeping It

      Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

      Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

      Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

      Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

      1. Just pick one thing

      If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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      Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

      Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

      2. Plan ahead

      To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

      Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

      Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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      3. Anticipate problems

      There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

      4. Pick a start date

      You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

      Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

      5. Go for it

      On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

      Your commitment card will say something like:

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      • I enjoy a clean, smoke-free life.
      • I stay calm and in control even under times of stress.
      • I’m committed to learning how to run my own business.
      • I meditate daily.

      6. Accept failure

      If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

      If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

      Perseverance is the key to success. Try again, keep trying and you will succeed.

      7. Plan rewards

      Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

      Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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      Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

      Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

      Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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