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Stage Manage Your World

Stage Manage Your World
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    All the world’s a stage, and we but players on it…

    I moonlight as a stage manager for local theatre productions in my town, and most recently I oversaw the production of the “47th Annual Madfest”, a juggling variety show. Acts come in from all over the world to the festival, and in the space of 5 hours in an afternoon it is my job to turn them into an evening’s worth of entertainment for the sold-out 1300 seat theatre. This presents unusual challenges particular to this event: there is no real rehearsal, and often acts are being added or cut from the lineup right up until showtime. It’s a microcosmic perfect storm of pressure, stress and (even worse for a performer like myself) the threat of public humiliation.

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    Yet every year the show gets better, and attracts bigger crowds. How? As Geoffrey Rush said in Shakespeare in Love, “… a miracle occurs.” The best miracles, though, seem to occur with some advance planning, and I found myself this year reflecting on how some of the strategies that stage managers use to make this kind of magic could be useful on the larger stage of our lives.

    1. Stay Calm. The best stage managers never raise their voice. Even when the lighting has failed, the ingenue just broke her ankle backstage and the lemmings have broken out of their cages, it is the steady voice over the headsets that brings the crew together. It’s not even that the stress is just being hidden; it really isn’t there– yet. The skill lies in subsuming the panic until after the crisis. Then you can go hit your head against the wall. Or the lemming. Or whatever. But in the middle of a crisis? Tell yourself you can run in circles, scream and shout–but later.

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    2. Plan flexibility. Of course, the stage manager has a cue sheet with everything written on it that will occur on the stage, and when, and what should happen next. It’s a very useful document, but as Mark Twain said, “the map ain’t the territory.” It bears only a passing resemblance to what will actually occur on the stage, and the good stage manager is aware of this and has the ability to rearrange cues, change the timing of directions , and sometimes skip or add events based on the needs of the show. Having your GTD plan is all well and good, and I find my schedule immensely useful, but if reality determines that you are snowed in, the flights are cancelled, or the tire is flat and you’re in the middle of the desert, the ability to re-format that schedule and that to-do list can do wonders for your peace of mind and productivity.

    3. Anticipate. Any stage direction given during a show consists of at least two parts: a Ready and a Go. For example, the stage manager would see the dancer about to go into a routine on stage left, and would say something like “ready, light cue 9.5 and sound cue 10…that should be track 7, right, Allison?” This would happen about a minute before the event, but it’s that minute that gives Allison time to double check where the CD is cued and respond with a “Track 7, sound cue 10, standing by!” It’s a way for everybody involved to realize that something’s going to happen, and that they are all ready for it. Cultivating this habit would do wonders for my own family. “The play is tonight, Dad, but I know you have your writer’s group later on–I’ll catch a ride home with my friend Allison, ok?” “I’m going to be loading in with the dance company next thursday night, dear, can we make sure we have dinner wednesday together so that I don’t miss you too much?” Merlin Mann and David Allen talk about this in the 43 Folders/GTD podcast about teams, but in the microcosm of the stage this tactic is essential.

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    4. Communicate. That ready warning would be pretty useless if I wasn’t wearing a headset, connected to the light board operator, the backstage crew, the spot operator, the sound board op, and whoever else is running the mechanics of the theatre. There is no more essential tool to the theatre, in my opinion, than a good ClearCom system backstage connecting people. It seems to me that the matter of “headset etiquette”–not having too much chatter during the show, making sure you don’t cough with your mic on, and above all, never taking off your headset without letting people know–also has some allegorical usefulness. With all the attention paid to “staying connected”, I don’t know many people who will actually take the time to let others know when they need to be away (“I need to write this article for Lifehack, hon, I’ll be off chat for a bit.”) I’m not sure how this would work for the multiple lines of communication–I communicate with one of my adult daughters primarily via phone, and another via email, and two others are still in the nest. Maintaining and keeping these communication lines free and strong is something I’d love to hear suggestions about in the comments.

    5. Be aware of the moment. It’s a peculiar kind of multitasking, not only anticipating but also being aware of the state of the theatre during a show–sometimes through video monitors showing the green room, the stage, and the audience, and sometimes simply through asking over the headset “Is the house full?” as you stare at your moleskine full of notes from your tiny desk backstage. Whatever kind of network you use, be aware of your surroundings, and make sure you have reliable information. My own particular area needing improvement is in my finances. Are there areas where you are letting your awareness slip, where you don’t know what’s going on? Anticipation is great, but only if things go where you expect them to.

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    6. Go. Remember the second part of the “ready” warning? Anticipation, awareness, communication, planning, it’s all great…but if the moment comes, and you don’t give the “Go!”signal, nothing happens in the end. It’s a precarious moment, when you don’t know for sure if that cue will work, if the props will be in their place, when you don’t know if the PowerPoint that you are playing off of your iPod because LifeHack said it would be cool will actually work, or if instead you’re going to show your board members an Invader Zim cartoon. But you have to press that button, start that conversation, to tip that first domino in the chain of events you’ve planned for your life.

    And then relax…and let the miracle occur. It’s your life–and it’s the greatest show on earth.

    Gray Miller is a performance technologist in Madison, WI who loves playing with expensive toys and figuring out how to make them work in the fine arts. Aside from working with diverse troupes, he also writes at satorimedia.typepad.com about technology and the arts and also snipes at the theatrical world in general at FameorFamine.com. Other than that, he’s just your average juggling former Marine with a dance degree, four daughters, and a lapstalking cat. When he grows up, he wants to be Chris Brogan.

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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