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Last Updated on June 27, 2018

Simple Productivity: 10 Ways to Do More by Focusing on the Essentials

Simple Productivity: 10 Ways to Do More by Focusing on the Essentials

These days our lives are busier than ever. We work more than ever. We are more stressed and exhausted than ever before. And yet we get less done and are not as happy.

It doesn’t have to be that way.

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The problem is that we are overloaded with information and tasks, and we try to get everything done instead of just the most essential things. Solution: focus on only the essential, eliminate the rest, and allow yourself to get into that beautiful state known as “flow”.

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And although it can be hard to give up all the busy-ness that we’ve grown accustomed to, the change will have tremendous benefits on our sanity, our stress levels, our happiness, and yes, our productivity.

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Here are 10 simple ways to be more productive with less effort:

  1. Clear your head. It’s impossible to gain perspective, and to know what is truly essential, if we are in the middle of an information stream. Take an hour, or half a day if possible, to shut off the information flow, and to get a larger view of your life and your job. The time you take off will be well worth it. Tell everyone that you are unavailable, shut off all communications, shut yourself in somewhere private, and take some time to think about what is important. What do you want? Where are you going? What will it take to get there? Another good way to clear your head, which is necessary for focus, is to write down everything that you need to do, all your tasks and projects and ideas. Dump the contents of your mind on paper, and then stop thinking about them for a little while.
  2. Focus on the essential tasks. Once you’ve gotten your head cleared, you need to figure out what tasks are most essential. Ask yourself this magic question: “What task can you do that will get you the most return on your time?” Figure out the project that will get you the most recognition, win you awards, or get you the most business. Something that will pay off big. Not something you’ll forget about in a week, but something that others will remember you by. This is an essential task. Make a list of these types of tasks — they’re your most important things to do this week.
  3. Eliminate the rest. Now look at your overall list. What’s on there that’s not essential? Can you just drop them from your schedule? Or delegate them to someone else? If not, put them on a “waiting list”. Then, as you focus on your essential tasks, check back on this waiting list every now and then. Sometimes you’ll realize that the less essential tasks weren’t really necessary at all.
  4. Do essential tasks first. If you’ve got a list of things to do today, and one or two of them are truly essential, do those items first thing in the morning. Don’t wait until later in the day, because they’ll get pushed back as other urgent stuff comes up. Get them out of the way, and your productivity will truly soar.
  5. Eliminate distractions. You can put essential stuff on your list all year long, but if you are constantly interrupted by email notifications, IM, cell phones, your RSS reader, gadgets and widgets, social media, forums and the like, you’ll never be productive. Turn these things off, disconnect yourself from the Internet if possible, clear your desk of all papers, clear your walls and surrounding areas, and allow yourself to truly focus.
  6. Use simple tools. Don’t fidget with a bunch of gadgets or the latest and coolest applications. Find a simple notebook for writing things down, a simple to-do list (no frills) and the simplest application possible for doing your work. Then forget about the tools and think only of the task at hand. If you’re too worried about the tools, you’re not actually doing anything.
  7. Do one thing at a time. Multi-tasking is a waste of time. You can’t get things done with a million things going on at once, pulling for your attention. Focus on the essential task in front of you, to the exclusion of all else, and you are much more likely to get it completed, in less time, with less effort.
  8. Find quiet. In addition to a quiet working environment, you need time every day that you can call your own, where you don’t have to do work. This could be through reading, taking a bath, walking in nature, going swimming at the beach, going jogging, meditating. Not reading your feeds. Get away from the information overload and find that peace that will allow you to truly focus when you do work, and to review your day in your mind, and to get the perspective to see what is essential.
  9. Make the most of your work. It’s one thing to write something great, or to create something fantastic. But it’s entirely another thing to make that great thing explode, to get you attention, to earn the recognition you deserve — which will lead to more business or more opportunities. Once you’ve created the Next Great Thing, promote it, show it to others, find a way to have it carry you as far as it can take you. Don’t just create something and move on to the next thing. Use your energy and talents to their fullest extent.
  10. Simplify some more. Once you’ve simplified down to the essential, and eliminated distractions, you should become productive. But distractions and the unnecessary have a way of creeping back in and accumulating. Every now and then, take a look at what you’re doing, at the information coming into your life, at how you spend your time and the tools you use. Then simplify some more.

Leo Babauta blogs regularly about achieving goals and becoming productive through daily habits on Zen Habits. Read his articles on 10 Ways to Reduce Your Work Week, Zen To Done (ZTD), the Top 50 Productivity Blogs, doubling your productivity, keeping your inbox empty, becoming an early riser, and the Top 20 Motivation Hacks.

Featured photo credit: Pexels via pexels.com

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Last Updated on September 17, 2018

Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

Are you one of those people who are always suffering setbacks? Does little ever seem to go right for you? Do you sometimes feel that the universe is out to get you? Do you wonder:

Why do I have bad luck?

Let me let you into a secret:

Your luck is no worse—and no better—than anyone else’s. It just feels that way. Better still, there are two simple things you can do which will reverse your feelings of being unlucky.

1. Stop believing that what happens in your life is down to the vagaries of luck, destiny, supernatural forces, malevolent other people, or anything else outside your self.

Psychologists call this “external locus of control.” It’s a kind of fatalism, where people believe that they can do little or nothing personally to change their lives.

Because of this, they either merely hope for the best, focus on trying to change their luck by various kinds of superstition, or submit passively to whatever comes—while complaining that it doesn’t match their hopes.

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Most successful people take the opposite view. They have “internal locus of control.” They believe that what happens in their life is nearly all down to them; and that even when chance events occur, what is important is not the event itself, but how you respond to it.

This makes them pro-active, engaged, ready to try new things, and keen to find the means to change whatever in their lives they don’t like.

They aren’t fatalistic and they don’t blame bad luck for what isn’t right in their world. They look for a way to make things better.

Are they luckier than the others? Of course not.

Luck is random—that’s what chance means—so they are just as likely to suffer setbacks as anyone else.

What’s different is their response. When things go wrong, they quickly look for ways to put them right. They don’t whine, pity themselves, or complain about “bad luck.” They try to learn from what happened to avoid or correct it next time and get on with living their life as best they can.

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No one is habitually luckier or unluckier than anyone else. It may seem so, over the short term (Random events often come in groups, just as random numbers often lie close together for several instances—which is why gamblers tend to see patterns where none exist).

When you take a longer perspective, random chance is just . . . random. Yet those who feel that they are less lucky, typically pay far more attention to short-term instances of bad luck, convincing themselves of the correctness of their belief.

Your locus of control isn’t genetic. You learned it somehow. If it isn’t working for you, change it.

2. Remember that whatever you pay attention to grows in your mind.

If you focus on what’s going wrong in your life—especially if you see it as “bad luck” you can do nothing about—it will seem blacker and more malevolent.

In a short time, you’ll become so convinced that everything is against you that you’ll notice more and more instances where this appears to be true. As a result, you will almost certainly stop trying, convinced that nothing you can do will improve your prospects.

Fatalism feeds on itself until people become passive “victims” of life’s blows. The “losers” in life are those who are convinced they will fail before they start anything; sure that their “bad luck” will ruin any prospects of success.

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They rarely notice that the true reasons for their failure are ignorance, laziness, lack of skill, lack of forethought, or just plain foolishness—all of which they could do something to correct, if only they would stop blaming other people or “bad luck” for their personal deficiencies.

Your attention is under your control. Send it where you want it to go. Starve the negative thoughts until they die.

To improve your fortune, first decide that what happens is nearly always down to you; then try focusing on what works and what turns out well, not the bad stuff.

Your “fate” really does depend on the choices that you make. When random events happen, as they always will, do you choose to try to turn them to your advantage or just complain about them?

Thomas Jefferson is said to have used these words:

“I’m a great believer in luck and I find the harder I work, the more I have of it.”

Ralph Waldo Emerson said:

“Shallow men believe in luck. Strong men believe in cause and effect.”

Your luck, in the end, is pretty much what you choose it to be.

Featured photo credit: LoboStudio Hamburg via unsplash.com

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