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Sharpen Your GTD Chops by Teaching Others

Sharpen Your GTD Chops by Teaching Others
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For all of my high-minded pimping of this GTD stuff, I have to admit that I’m still very new to it. The fact is, I only read the book for the first time about 5 months ago and here I am spouting off like I wrote it. Having said all that, I do feel that I’ve got a pretty thorough understanding of how the system should work. Why is that? Well, being the zealot I am for certain things, I wasn’t halfway through the book before I started preaching the truths it contained to friends and family. And, as most folks who have any sort of instructional role in life will tell you, teaching something almost always leads to a clearer, deeper understanding of the subject on the part of the teacher.

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So many of you might be thinking to yourself “Sir! I’ve only just read the book! I’m not even consistent with my weekly review!”. Let me tell you a little story that might help assuage your timidity a bit:

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My father was a lawyer. And judging by his hourly rate, a pretty good one (though I don’t know from good lawyers, personally). He used to always tell me stories about when he was a student in law school, and there’s one that’s always stuck out in my mind. Apparently it’s fairly common for upper-level law students (or recent graduates) to teach certain introductory courses to other law students, which is what he did. Now, most of the material he would teach he’d either never learned or had learned many years before and mostly forgotten. So to remedy this, he’d read one chapter ahead of the students he was teaching! The beauty of it is that, as far as I know, they never knew the difference.

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This isn’t to say that anybody can teach anything if they’re simply good at communicating things in a way that people understand, but possessing that capability certainly helps. Besides, anybody who’s telling others the beauty of GTD will probably begin most of their sentences with “Well, this is explained pretty thoroughly in the book, but…”. No, the real value for you as a teacher of GTD is the “for-instances” you’ll get from your “pupils”. Like, a friend might give you an idea of his and ask you to translate it into a GTD “project” (2 or more physical actions with a well-defined outcome). This has happened to me many, many times. And most of the time, the answer is fairly obvious – but sometimes it isn’t. You’ll actually have to apply what you know about GTD to a foreign situation. And it’s things like that which will give you a clearer understanding of the core principles.

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Please understand that I’m not suggesting everybody put down the GTD book and go stand on a street corner with a cardboard sign that reads “Will Manage Projects for Food”. But I don’t believe there’s anything wrong with suggesting GTD to friends and family, or offering to help them out if they have questions about the process. The more experience you have with creating projects and defining outcomes (even if you’re not going to be the one doing the actual work), the better off you’ll be when trying to figure out how to turn that IRS audit notice and Aunt Matilda’s tea invitation into functional projects with executable next actions.

Clearly, the book is the unequivocal authority on GTD, but the knowledge and experience you gain by helping others out will go a long way in augmenting what you learned from the book.

Brett Kelly is a husband, father, computer programmer and coffee snob living in Southern California. Visit his blog, The Cranking Widgets Blog (or subscribe) for more of his wordy insight into GTD and practical productivity tips.

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Last Updated on January 2, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just pick one thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a start date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for it

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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