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Review: Xobni Extends Outlook’s View, But at a Cost

Review: Xobni Extends Outlook’s View, But at a Cost

Review: Xobni Extends Outlook's View, But at a Cost

    Outlook is a well-established presence on the business desktop, providing millions with their email, calendar, contacts, and tasks. It’s such an institution, in fact, that when Microsoft radically revamped the Office suite’s interface in 2007, it left Outlook largely unchanged.

    Although it’s big and sluggish, there’s no denying that Outlook does what it’s supposed to do. Not quickly or with style, but consistently and effectively nonetheless. The thing is, though, that we have moved beyond just email as our major form of business communication. In the increasingly real-time and social world, a big ol’ email client seems a little… old-fashioned.

    Xobni is an attempt to bring Outlook into sync with the socially-networked world. Available in a free and paid “Plus” versions (the paid version offers advanced search capabilities and calendar functions), Xobni adds a new pane to your Outlook window packed with information about the sender of whatever email you’re currently viewing or the contact you’ve selected.

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    Working with Xobni

    20091111-Xobni-screenshot

      The image to the right is what Xobni looks like on my system. I’ve selected one of my own emails from the “Sent Mail” folder and obscured some of my personal information, of course.

      At the top is a “business card” view with my phone numbers and email addresses, as well as my title and the company I work for. Below that is a graph of how many emails I’ve sent and received to and from this contact (which is me, which may be why the numbers are odd), but that’s just the default – the five buttons above that chart allow me to select different functions. If I click the orange button, I get actions I can perform relating to the contact – make an appointment or send an email, in this case. The other three buttons open the contact’s LinkedIn, Facebook, or Twitter profile. (You can pick and choose several social network functions – other options that I did not choose are buttons for Skype and Hoovers company search.)

      • LinkedIn gives you their location, current company and title, and number of connections, plus a link to their full profile.
      • Facebook gives you your contact’s “Wall” and a link to their profile.
      • Twitter gives you your contact’s status updates, plus buttons to view their profile and follow them – you an also post updates through Xobni, though it’s far from a replacement for a full-featured Twitter client.

      Basically, the top of the Xobni window is devoted to information about your contact. The next part is about your relationship with that contact.  The “Network” part is the most mysterious to me; according to their website, Xobni analyzes the “From:”, “To:”, and “CC:” fields of incoming emails to determine who among your contacts the sender also has some connection to. For instance, if I have the CEO and the CFO of a company in my address book, and I get an email from the CFO that’s CC’ed to the CEO, Xobni knows that the two are connected.

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      “Conversations” condenses all my previous exchanges with that contact into threaded discussions. Click on a discussion and you can read the messages in the thread, see who was involved in the conversation, and pull out any files exchanged. (You can also hover the pointer over a discussion and a pop-up will preview the first few messages in the thread.) A slider at the top allows you to move from the first line or two of each message to full messages. Click a message in the thread and the message itself opens in the Xobni bar, with buttons to reply or forward, or to open in an Outlook window.

      Finally, “Files Exchanged” is what it sounds like – a list of every attachment the contact has ever sent you or that you’ve sent to them.

      At the very top of the Xobni window is the search bar, allowing you to search both contacts and email messages. The results are broken into 5 categories: People (contacts with your search term in their name, company name, email address, etc.), Messages (any email with your search term in it), Files Exchanged (any attachment with your search term in the filename), Appointments (any appointment that includes your search term; this is technically a “Plus” feature – clicking an appointment returned in search in the free version will open an upgrade pitch), and Tasks (again, any task with your search term in it).

      Verdict: Is Xobni useful?

      Xobni helps uncover a great deal of information, most but not all of which is particularly useful. I can’t imagine what use it would be to know that a particular contact tends to email me in the afternoon more than the morning, but it’s kind of interesting to look at. The social networking features are the most useful part, I think – already I’ve discovered profiles for and added on LinkedIn and Twitter a client that I’ve just started working with.

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      Much of the usefulness of Xobni is hampered by the fact that, like Outlook itself, it’s fairly slow and resource-intensive. For example, it took nearly a minute hovering my mouse over a discussion with 24 messages in it for the pop-up to populate with message previews! Searching takes significantly longer than Google Desktop’s Outlook plugin – and even longer than searching the whole desktop from the Google Desktop sidebar.

      Now, that could have just been my PC – it’s a few years old, with a 2.4 GHz Athlon x64, a gigabyte of memory, and Windows XP with Office 2007. Hardly a speed demon! But a search for “Xobni” on Twitter reveals that I’m hardly alone in finding Xobni too slow. Here’s a sample of messages just from the last couple of hours:

      • “all xobni did for me was sloooooow down outlook. didn’t keep it long.”
      • “installed xobni… again… we will see if my laptop can handle it this time”
      • “I had xobni. it’s heavy, and not really effective or accurate. had many issues with that.”
      • “Xobni is a Really good product but occasionally it stalls outlook for a while.”
      • “my biggest problem comes when I try to read the conversation between some of my contacts with xobni.”

      To be fair, there are positive mentions, too, like this one from an obviously pleased user:

      • “I’ve been using Xobni since around Feb. 2009. Kind of hooked on it. “

      (Incidentally, the Xobni team is quite active on Twitter; comments about Xobni are often replied to by @xobni within minutes!)

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      Xobni creates its own index of your email, so it definitely needs a lot of resources. It is possible that it’s not Xobni’s fault that it tends to be slow – perhaps Outlook, as big and ponderous as it is, just isn’t a good platform for third-party applications – but it is Xobni’s problem. While it provides some useful information and functionality, especially related to social networking, none of the information it provides is worth waiting for, especially if I can get the same information quicker just by Googling it.

      People with older machines — or lower-end new machines — just aren’t going to get much out of Xobni. If you have a more powerful computer, though, Xobni might well be worthwhile. Fast searching, threaded discussions, and social networking interface all make Xobni a useful product, provided you don’t spend time waiting for it to respond.

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      Last Updated on October 30, 2018

      How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

      How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

      Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

      For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

      Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

      13 Simple Ways to Motivate Yourself Right Now

      Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

      1. Go back to “why”

      Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

      If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

      2. Go for five

      Start working for five minutes. Often that little push will be enough to get you going.

      3. Move around

      Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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      4. Find the next step

      If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

      Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

      5. Find your itch

      What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

      Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

      6. Deconstruct your fears

      I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

      Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

      7. Get a partner

      Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

      8. Kickstart your day

      Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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      Having a morning routine is a good idea for you to stay motivated!

      9. Read books

      Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

      Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

      10. Get the right tools

      Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

      Building motivation is almost as important as avoiding the traps that can stop it.

      11. Be careful with the small problems

      The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

      Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

      12. Develop a mantra

      Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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      If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

      13. Build on success

      Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

      There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

      How to Stay Motivated Forever (Without Motivation Tricks)

      The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

      Here are some other things to consider making work flow more naturally:

      Passion

      Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

      Not sure what your passion is to get you motivated? This will help you:

      How to Get Motivated and Be Happy Every Day When You Wake Up

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      Habits

      You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

      Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

      This guide will be useful for you if you’re looking to build good habits:

      Understand Your Habits to Control Them 100%

      Flow

      Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

      Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

      Easily distracted and hard to focus? Here’s your solution.

      Final Thoughts

      With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

      Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

      Featured photo credit: Pexels via pexels.com

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