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Put an Office in Your Pocket

Put an Office in Your Pocket
Put an Office in Your Pocket

    Just about everyone these days knows how useful a USB thumb drive can be for moving files from place to place. For people on the go, who may find themselves sing a variety of different computers, a thumb drive offers more than just portable storage. With very little work and no money aside from the original expense of the drive itself, you can easily turn a thumb drive into your primary workspace — complete with the software and settings, reference material, and documents you uses the most.

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    Here’s what you need to do:

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    • Buy a thumb drive. Or “pen drive” or “USB stick” or whatever you call it. You can also use one of those portable USB or firewire drives, though they’re more expensive and not quite as pocketable. Look for drives that are certified USB 2.0 (or “high speed”) with at least 2 GB of memory (they’re so cheap these days there’s no reason to buy smaller unless your budget is very tight). Stick to brands you know — the flash memory in “no-name” drives tends to be less quality-controlled, which could mean fewer read-write cycles. In short, they may not last as long.
    • Download and install the Portable Apps Suite. The Portable Apps Suite consists of several open source programs you already know and love, specially configured to run from a thumb drive without being installed on the host computer. The applications include: the entire OpenOffice.org suite (word processor, spreadsheet, and presentation software), GAIM/Pidgin (IM software), Firefox (web browser), Thunderbird (email), Sunbird (calendar), ClamWin (anti-virus), and Sudoku (game). If you don’t need the entire OpenOffice.org suite, you can download the “Lite” version which replaces OOo with AbiWord, a simple word processor. It also includes a launcher program that offers access to all the programs and files on the thumb drive from the system tray when the drive is inserted.

      Insert your thumb drive and run the installer program, which will copy the files onto the thumb drive and create folders for documents, music, and apps. Once installed, you can easily delete programs you don’t use by opening the thumb drive program using Explorer and deleting them from the apps folder. There are also dozens of other programs available at the Portable Apps site that you can install if you need them; I added FileZilla (FTP client), GIMP (graphics editor), VLC (media player), and NVU (webpage editor) when I set mine up.

      (Note: alas, the Portable Apps Suite is PC-only, though I’m sure Mac-friendly equivalents are out there somewhere. If anyone has any pointers, feel free to leave a comment!)

    • Configure the applications. If you use any of these programs on a regular basis, you’ve probably got them set up just how you like them; the good news is, you can usually easily transfer your settings to the thumb drive version. For example, you can copy your Firefox profile from the “Documents and Settings” folder on your PC to the FirefoxPortable\Data\profile directory on the thumb drive; all your extensions, themes, and even saved passwords will be transferred. You can do the same thing with Thunderbird, which will also copy your accounts over. There are clear instructions under each application’s page on the Portable Apps site to tell you how to transfer your settings, where applicable.

      There are a few things to keep in mind, though. Since you likely keep your email on your own PC or on the web, make sure you check the option under each email account in Thunderbird to leave a copy on the server when you download email. In Firefox, you’ll want to turn off the disk cache to avoid excessive wear and tear on the thumb drive (instructions are on the site). You can install extensions on the thumb drive-based browser normally once you’re up and running. Once you have everything set up just the way you like it, you can use the software the same way you normally would — they are all feature-complete.

    • Add reference materials. You can install the free Sage Dictionary and Thesaurus by installing it on your PC and just copying the installed directory to your apps folder. Bartlett’s Familiar Quotations is available from Project Gutenberg. You can download a 2500-article extract from Wikipedia via BitTorrent and copy the files over (it’s around 700 MB, so only do this if you have a large thumb drive!).

      Don’t forget your own references: syllabi for classes, PDFs of research articles from J-Stor or elsewhere, lists of addresses, notes, your resume, whatever else you might need to access somewhat regularly.

    • Load your documents, music, and photos. Add whatever you’re currently working on, as well as some MP3s and photos you might like to look at from time to time. Since text documents are fairly small, a student should be able to keep an entire semester’s worth of work on their drive along with everything else. A business person should find room for months’ worth of work. The nice thing about keeping work on a thumb drive is it’s always available if you want to share your work with someone else — just plug it into their PC and launch the document (or copy it over).
    • Backup regularly! Use a program like SyncToy to backup the whole drive to a folder on your PC (or just drag and drop the files over). The downside of thumb drives is that they’re very small and get lost. Plus, they eventually wear out. Keep a recent backup on your main PC — backup daily if possible — and when you need a new drive, just copy the entire backup folder back onto the new thumb drive (no need to reinstall Portable Apps Suite).

    I’ve said before that I’m a big fan of LogMeIn’s free remote access service, and that is in fact what I use most of the time. However, using LogMeIn or Windows Remote Desktop or VNC requires leaving the server PC on all the time, and an always-on Internet connection, so these options won’t work for everyone. If you share a PC with other people, use dial-up Internet service, or are otherwise unable to use a remote access solution, a thumb drive-based virtual “office” makes a lot of sense. With the price of flash memory dropping almost constantly, it’s possible to keep almost everything important to you in your pocket at all times, ready to use at just about any PC you find yourself in front of.

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    Last Updated on June 26, 2020

    How to Stay Motivated and Reach Your Big Goals in Life

    How to Stay Motivated and Reach Your Big Goals in Life

    It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

    So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to be motivated and get what you want:

    1. Find Your Good Reasons

    Anything you do, no matter how simple, has a number of good reasons behind it.

    You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

    If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

    Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

    Some ideas for what a good reason can be:

    • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
    • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
    • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
    • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

    Here’re 9 Types of Motivation That Make It Possible to Reach Your Dreams.

    2. Make It Fun

    When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

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    Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

    Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

    They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

    Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

    A simple approach is to start working on any task by asking yourself a few questions:

    • How can I enjoy this task?
    • What can I do to make this task fun for myself and possibly for others?
    • How can I make this work the best part of my day?

    As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

    Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

    However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

    3. Change Your Approach And Don’t Give Up

    When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

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    You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

    That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

    If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

    Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

    My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

    4. Recognize Your Progress

    Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

    We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

    Here’s how tracking and recognizing your progress is different:

    Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

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    For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

    You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

    Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

    For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

    5. Reward Yourself

    This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

    Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

    Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

    For some tasks, just taking a break and relaxing for a few minutes will do.

    For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

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    For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

    Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

    The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

    Mix and Match for the Best Effect!

    Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

    Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right away. Mix different approaches and match them to your task for the best results.

    Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

    Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

    More Tips to Boost Your Motivation

    Featured photo credit: Lucas Lenzi via unsplash.com

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