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Productivity & Organizing Myths Recap

Productivity & Organizing Myths Recap

Since the beginning of the year we have looked at 10 of the top Productivity & Organizing Myths. They have been collected, examined, and refuted so that you can recognize when your thinking or actions are moving into they mythical. Myths seldom serve you. Realizing you’re operating in the mindset of a myth can help you to change course to reality where results really come to the front and center.

Our top 10 myths are:

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Myths are sometime easy to agree with and sometime easy to embrace. They have a bit of reason so we say they have a ring of truth for a short time or a while. As a result we end up buying into non-productive thinking. And that can get us stuck. It can get us stuck with a distracting and cluttered office, calendar, and life. It can get us in habits that mess us up and have detrimental consequences on our careers by being late and missing deadlines. Acting according to these myths can stress us out and wreck our health.

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Operating according to some of these myths can make us feel popular, needed, and integral to a department or project or company. When our presence seems considered necessary at meetings we have a value that comes from no where else. It’s powerful to hear, “We couldn’t have done it without you.” And, we’re just not that important. If something would happen that prohibits you from contributing, the department, project, and company would have to carry on. They’d have to figure out what you were doing and how to get that done without you because the organization needs to carry on as it did before you got there. You might be replaced. You can be replaced. So, keep perspective.

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Reality: the anti-myths#1 – Being organized is a set of skills.#2 – There are many ways to stop paperwork and emails from flowing at you.#3 – I don’t have time to stay unpriortized.#4 – Handle things the minimum number of times but as many as it takes to stay productive.#5 – Standard operating procedures are the heart of productivity and using a tool well.#6 – It usually takes a long time to find things in your piles – that’s wasted time & stress.#7 & 8 – Getting organized takes time. A little time invested every day yields huge returns.#9 – We can get along quite well with fairly little stuff.#10 – We can find alternatives to being at a string of meetings every day.

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Operate according the anti-myths and see your life become easier, streamlined, and yielding worthwhile results at work and home.

Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. She’s visited South & Central America, Europe, Asia, ‘Down Under” and traveled across North America. Susan writes at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity programs & tips to groups. The most popular presentation topic today is, How to Get Ready for the Busy Season.

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Last Updated on November 18, 2020

15 Tips to Restart the Exercise Habit (and How to Keep It)

15 Tips to Restart the Exercise Habit (and How to Keep It)

It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

  1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
  2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
  3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
  4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
  5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
  6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
  7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
  8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
  9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
  10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
  11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
  12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
  13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
  14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
  15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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