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Productivity & Organizing Myths Recap

Productivity & Organizing Myths Recap

Since the beginning of the year we have looked at 10 of the top Productivity & Organizing Myths. They have been collected, examined, and refuted so that you can recognize when your thinking or actions are moving into they mythical. Myths seldom serve you. Realizing you’re operating in the mindset of a myth can help you to change course to reality where results really come to the front and center.

Our top 10 myths are:

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Myths are sometime easy to agree with and sometime easy to embrace. They have a bit of reason so we say they have a ring of truth for a short time or a while. As a result we end up buying into non-productive thinking. And that can get us stuck. It can get us stuck with a distracting and cluttered office, calendar, and life. It can get us in habits that mess us up and have detrimental consequences on our careers by being late and missing deadlines. Acting according to these myths can stress us out and wreck our health.

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Operating according to some of these myths can make us feel popular, needed, and integral to a department or project or company. When our presence seems considered necessary at meetings we have a value that comes from no where else. It’s powerful to hear, “We couldn’t have done it without you.” And, we’re just not that important. If something would happen that prohibits you from contributing, the department, project, and company would have to carry on. They’d have to figure out what you were doing and how to get that done without you because the organization needs to carry on as it did before you got there. You might be replaced. You can be replaced. So, keep perspective.

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Reality: the anti-myths#1 – Being organized is a set of skills.#2 – There are many ways to stop paperwork and emails from flowing at you.#3 – I don’t have time to stay unpriortized.#4 – Handle things the minimum number of times but as many as it takes to stay productive.#5 – Standard operating procedures are the heart of productivity and using a tool well.#6 – It usually takes a long time to find things in your piles – that’s wasted time & stress.#7 & 8 – Getting organized takes time. A little time invested every day yields huge returns.#9 – We can get along quite well with fairly little stuff.#10 – We can find alternatives to being at a string of meetings every day.

Operate according the anti-myths and see your life become easier, streamlined, and yielding worthwhile results at work and home.

Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. She’s visited South & Central America, Europe, Asia, ‘Down Under” and traveled across North America. Susan writes at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity programs & tips to groups. The most popular presentation topic today is, How to Get Ready for the Busy Season.

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Last Updated on May 14, 2019

8 Replacements for Google Notebook

8 Replacements for Google Notebook

Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

  1. Zoho Notebook
    If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
  2. Evernote
    The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
  3. Net Notes
    If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
  4. i-Lighter
    You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
  5. Clipmarks
    For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
  6. UberNote
    If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
  7. iLeonardo
    iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
  8. Zotero
    Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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