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Productivity & Organizing Myth #8 – Getting Organized Takes Too Long

Productivity & Organizing Myth #8 – Getting Organized Takes Too Long
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    Myth: Getting organized requires so much time that you won’t be productive while getting organized. There’s too much to do to bother getting organized.
    Reality: Looks can be deceiving. The project might be substantial but you can do it! As the Question goes, “How do you eat an elephant?” Answer, “One bite at a time.”

    Here are two proven ways to tackle a substantial organizing project. One, hold daily sessions. Two, make a day of it.

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    If you choose to hold daily sessions, have ones that are relatively brief. You can do anything for 15 minutes right? You probably find this is particularly true when there is a reward at the end of the time block. This approach to getting organized will accomplish the goal over time. Taking a month or two to get organized is a good way to develop new skills, standard operating procedures, and habits. As an encouragement: clutter and disorganization occurred over time and reversing that can take time.

    I suggest you have a portable timer that you set for 15 minutes as you get started. The timer has a few great benefits:

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    • It will help you to know the limit of your block of time, that you only have 15 minutes to spend on this or that.
    • That you can do anything for 15 minutes
    • That once your 15 minutes is up you might be encouraged to do another since ‘that went so fast’.
    • It will help you stay on task. Decluttering and organizing are your only activity for the brief amount of time – 15 minutes that the timer is running.

    Daily sessions, every day, are the key to this approach. It is most successful when you do a session every day because your efforts will compound and the impact become more and more vivid. You will keep a momentum that will carry you through to completion. And, staying organized will be a natural extension of your efforts. Additionally, by approaching getting organized with daily session, you will probably not impact the typical flow of activities you are responsible to complete.

    If you choose to make a day of it (getting organized) you will see great impact in a relatively short amount of time. This approach is for those who like a big challenge and have the motivation and endurance to stay with the project. You need to be able to put everything on hold so you can give your full attention to decluttering and organizing. Think of suspending things as what would happen if you needed a sick day. Calls, returning emails, and doing the work would have to wait until tomorrow. If you seem to allow distractions to keep you from devoting a full day, revert to daily sessions or multiple partial days.

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    On your day have all the supplies you need from trash bags to file folders available at the outset. Be sure you’ve eaten well. Take a moment to picture how terrific things will look when well ordered and efficiently laid out. Invite someone to be around. The benefits of someone assisting you are:

    • His or her being there will keep you reminded of the job at hand.
    • You can share the excitement of progress.
    • You will talk through the difficult decisions together.
    • Your partner in organizing will encourage your tossing and recycling.
    • You may celebrate the accomplishments at the end of the day.
    • By explaining what you’re doing and why now & then, you are creating a reliable standard operating procedure that you’ll carry into the future.

    Then, steadily work from one area to the next. Do not put anything aside for later decisions…

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    Then, steadily work from one area to the next such as your desktop to filing drawers, to stuff on the floor. Do not put anything aside for later decision. Keep progressing and clearing.

    Take a look at this before and after photos of significant project:

    Printer Area Before
      Printer Area After

        Previous Myths:

        Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. She’s visited South & Central America, Europe, Asia, ‘Down Under” and traveled across North America. Susan writes at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity programs & tips (such as how to get ready for the busy season) to groups.

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        Last Updated on October 30, 2018

        How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

        How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

        Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

        For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

        Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

        13 Simple Ways to Motivate Yourself Right Now

        Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

        1. Go back to “why”

        Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

        If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

        2. Go for five

        Start working for five minutes. Often that little push will be enough to get you going.

        3. Move around

        Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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        4. Find the next step

        If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

        Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

        5. Find your itch

        What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

        Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

        6. Deconstruct your fears

        I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

        Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

        7. Get a partner

        Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

        8. Kickstart your day

        Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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        Having a morning routine is a good idea for you to stay motivated!

        9. Read books

        Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

        Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

        10. Get the right tools

        Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

        Building motivation is almost as important as avoiding the traps that can stop it.

        11. Be careful with the small problems

        The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

        Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

        12. Develop a mantra

        Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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        If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

        13. Build on success

        Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

        There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

        How to Stay Motivated Forever (Without Motivation Tricks)

        The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

        Here are some other things to consider making work flow more naturally:

        Passion

        Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

        Not sure what your passion is to get you motivated? This will help you:

        How to Get Motivated and Be Happy Every Day When You Wake Up

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        Habits

        You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

        Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

        This guide will be useful for you if you’re looking to build good habits:

        Understand Your Habits to Control Them 100%

        Flow

        Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

        Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

        Easily distracted and hard to focus? Here’s your solution.

        Final Thoughts

        With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

        Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

        Featured photo credit: Pexels via pexels.com

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