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Productivity & Organizing Myth #8 – Getting Organized Takes Too Long

Productivity & Organizing Myth #8 – Getting Organized Takes Too Long
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    Myth: Getting organized requires so much time that you won’t be productive while getting organized. There’s too much to do to bother getting organized.
    Reality: Looks can be deceiving. The project might be substantial but you can do it! As the Question goes, “How do you eat an elephant?” Answer, “One bite at a time.”

    Here are two proven ways to tackle a substantial organizing project. One, hold daily sessions. Two, make a day of it.

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    If you choose to hold daily sessions, have ones that are relatively brief. You can do anything for 15 minutes right? You probably find this is particularly true when there is a reward at the end of the time block. This approach to getting organized will accomplish the goal over time. Taking a month or two to get organized is a good way to develop new skills, standard operating procedures, and habits. As an encouragement: clutter and disorganization occurred over time and reversing that can take time.

    I suggest you have a portable timer that you set for 15 minutes as you get started. The timer has a few great benefits:

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    • It will help you to know the limit of your block of time, that you only have 15 minutes to spend on this or that.
    • That you can do anything for 15 minutes
    • That once your 15 minutes is up you might be encouraged to do another since ‘that went so fast’.
    • It will help you stay on task. Decluttering and organizing are your only activity for the brief amount of time – 15 minutes that the timer is running.

    Daily sessions, every day, are the key to this approach. It is most successful when you do a session every day because your efforts will compound and the impact become more and more vivid. You will keep a momentum that will carry you through to completion. And, staying organized will be a natural extension of your efforts. Additionally, by approaching getting organized with daily session, you will probably not impact the typical flow of activities you are responsible to complete.

    If you choose to make a day of it (getting organized) you will see great impact in a relatively short amount of time. This approach is for those who like a big challenge and have the motivation and endurance to stay with the project. You need to be able to put everything on hold so you can give your full attention to decluttering and organizing. Think of suspending things as what would happen if you needed a sick day. Calls, returning emails, and doing the work would have to wait until tomorrow. If you seem to allow distractions to keep you from devoting a full day, revert to daily sessions or multiple partial days.

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    On your day have all the supplies you need from trash bags to file folders available at the outset. Be sure you’ve eaten well. Take a moment to picture how terrific things will look when well ordered and efficiently laid out. Invite someone to be around. The benefits of someone assisting you are:

    • His or her being there will keep you reminded of the job at hand.
    • You can share the excitement of progress.
    • You will talk through the difficult decisions together.
    • Your partner in organizing will encourage your tossing and recycling.
    • You may celebrate the accomplishments at the end of the day.
    • By explaining what you’re doing and why now & then, you are creating a reliable standard operating procedure that you’ll carry into the future.

    Then, steadily work from one area to the next. Do not put anything aside for later decisions…

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    Then, steadily work from one area to the next such as your desktop to filing drawers, to stuff on the floor. Do not put anything aside for later decision. Keep progressing and clearing.

    Take a look at this before and after photos of significant project:

    Printer Area Before
      Printer Area After

        Previous Myths:

        Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. She’s visited South & Central America, Europe, Asia, ‘Down Under” and traveled across North America. Susan writes at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity programs & tips (such as how to get ready for the busy season) to groups.

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        Last Updated on November 19, 2019

        How to Become an Early Riser and Stay Energetic

        How to Become an Early Riser and Stay Energetic

        When you become an early riser, you’ll experience a lot of benefits including feeling more energized and having more time to do what you want.

        If you’d like to become an early riser, there are some things you should know before you run off to set your oft-ignored alarm clock.

        So how to become an early riser?

        Here are five tips I’ve discovered to be most helpful in making the transition from erratic sleeper to early morning wizard:

        1. Choose to Get up Before You Go to Sleep

        You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed only to be rudely awakened by the harsh tones of your alarm clock. You’re frustrated, angry, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

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        No more!

        If you want to be a consistently early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you have only to follow through on your decision from the night before.

        Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish and you’ll be the proud parent of a new habit!

        Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

        2. Have a Plan for Your Extra Time

        Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

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        If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

        What to do? Before you go to bed, make a quick note of what you’d like to get done during your extra hours the following day. Do you have a book to write, paper to read, or garage to clean? Make a plan for your early hours and you’ll do more than protect yourself from backsliding into bed.

        You’ll get things done and those results will fuel your desire to build rising early into a habit!

        3. Make Rising Early a Social Activity

        Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

        Sure, you could choose to read blogs for two hours every morning. But wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

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        The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

        4. Don’t Use an Alarm That Makes You Angry

        If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

        I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ring tone alarm as a back up for my bedside lamp plugged in to a timer.

        When the bright light doesn’t work, the cellphone picks up the slack and I wake up on time. The lesson learned? Experiment a bit and see what works best for you. Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

        5. Get Your Blood Flowing Right After Waking

        If you don’t have a neighbor, you can pick fights with at 5am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

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        Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. (Just don’t do anything your doctor hasn’t approved.)

        If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

        If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it!

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        Featured photo credit: Nomadic Julien via unsplash.com

        Reference

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