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Productivity & Organizing Myth #8 – Getting Organized Takes Too Long

Productivity & Organizing Myth #8 – Getting Organized Takes Too Long
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    Myth: Getting organized requires so much time that you won’t be productive while getting organized. There’s too much to do to bother getting organized.
    Reality: Looks can be deceiving. The project might be substantial but you can do it! As the Question goes, “How do you eat an elephant?” Answer, “One bite at a time.”

    Here are two proven ways to tackle a substantial organizing project. One, hold daily sessions. Two, make a day of it.

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    If you choose to hold daily sessions, have ones that are relatively brief. You can do anything for 15 minutes right? You probably find this is particularly true when there is a reward at the end of the time block. This approach to getting organized will accomplish the goal over time. Taking a month or two to get organized is a good way to develop new skills, standard operating procedures, and habits. As an encouragement: clutter and disorganization occurred over time and reversing that can take time.

    I suggest you have a portable timer that you set for 15 minutes as you get started. The timer has a few great benefits:

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    • It will help you to know the limit of your block of time, that you only have 15 minutes to spend on this or that.
    • That you can do anything for 15 minutes
    • That once your 15 minutes is up you might be encouraged to do another since ‘that went so fast’.
    • It will help you stay on task. Decluttering and organizing are your only activity for the brief amount of time – 15 minutes that the timer is running.

    Daily sessions, every day, are the key to this approach. It is most successful when you do a session every day because your efforts will compound and the impact become more and more vivid. You will keep a momentum that will carry you through to completion. And, staying organized will be a natural extension of your efforts. Additionally, by approaching getting organized with daily session, you will probably not impact the typical flow of activities you are responsible to complete.

    If you choose to make a day of it (getting organized) you will see great impact in a relatively short amount of time. This approach is for those who like a big challenge and have the motivation and endurance to stay with the project. You need to be able to put everything on hold so you can give your full attention to decluttering and organizing. Think of suspending things as what would happen if you needed a sick day. Calls, returning emails, and doing the work would have to wait until tomorrow. If you seem to allow distractions to keep you from devoting a full day, revert to daily sessions or multiple partial days.

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    On your day have all the supplies you need from trash bags to file folders available at the outset. Be sure you’ve eaten well. Take a moment to picture how terrific things will look when well ordered and efficiently laid out. Invite someone to be around. The benefits of someone assisting you are:

    • His or her being there will keep you reminded of the job at hand.
    • You can share the excitement of progress.
    • You will talk through the difficult decisions together.
    • Your partner in organizing will encourage your tossing and recycling.
    • You may celebrate the accomplishments at the end of the day.
    • By explaining what you’re doing and why now & then, you are creating a reliable standard operating procedure that you’ll carry into the future.

    Then, steadily work from one area to the next. Do not put anything aside for later decisions…

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    Then, steadily work from one area to the next such as your desktop to filing drawers, to stuff on the floor. Do not put anything aside for later decision. Keep progressing and clearing.

    Take a look at this before and after photos of significant project:

    Printer Area Before
      Printer Area After

        Previous Myths:

        Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. She’s visited South & Central America, Europe, Asia, ‘Down Under” and traveled across North America. Susan writes at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity programs & tips (such as how to get ready for the busy season) to groups.

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        Last Updated on March 13, 2019

        How to Get out of a Rut: 12 Useful Ways to Get Unstuck

        How to Get out of a Rut: 12 Useful Ways to Get Unstuck

        Have you gotten into a rut before? Or are you in a rut right now?

        You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

        Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

        1. Work on the small tasks.

        When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

        Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

        2. Take a break from your work desk.

        Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

        Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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        3. Upgrade yourself

        Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

        The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

        4. Talk to a friend.

        Talk to someone and get your mind off work for a while.

        Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

        5. Forget about trying to be perfect.

        If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

        Just start small. Do what you can, at your own pace. Let yourself make mistakes.

        Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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        6. Paint a vision to work towards.

        If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

        Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

        Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

        7. Read a book (or blog).

        The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

        Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

        Check out the best selling books; those are generally packed with great wisdom.

        8. Have a quick nap.

        If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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        9. Remember why you are doing this.

        Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

        What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

        10. Find some competition.

        Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

        Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

        11. Go exercise.

        Since you are not making headway at work, might as well spend the time shaping yourself up.

        Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

        As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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        Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

        12. Take a good break.

        Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

        Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

        Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

        Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

        More Resources About Getting out of a Rut

        Featured photo credit: Joshua Earle via unsplash.com

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