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Productivity & Organizing Myth #8 – Getting Organized Takes Too Long

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Productivity & Organizing Myth #8 – Getting Organized Takes Too Long
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    Myth: Getting organized requires so much time that you won’t be productive while getting organized. There’s too much to do to bother getting organized.
    Reality: Looks can be deceiving. The project might be substantial but you can do it! As the Question goes, “How do you eat an elephant?” Answer, “One bite at a time.”

    Here are two proven ways to tackle a substantial organizing project. One, hold daily sessions. Two, make a day of it.

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    If you choose to hold daily sessions, have ones that are relatively brief. You can do anything for 15 minutes right? You probably find this is particularly true when there is a reward at the end of the time block. This approach to getting organized will accomplish the goal over time. Taking a month or two to get organized is a good way to develop new skills, standard operating procedures, and habits. As an encouragement: clutter and disorganization occurred over time and reversing that can take time.

    I suggest you have a portable timer that you set for 15 minutes as you get started. The timer has a few great benefits:

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    • It will help you to know the limit of your block of time, that you only have 15 minutes to spend on this or that.
    • That you can do anything for 15 minutes
    • That once your 15 minutes is up you might be encouraged to do another since ‘that went so fast’.
    • It will help you stay on task. Decluttering and organizing are your only activity for the brief amount of time – 15 minutes that the timer is running.

    Daily sessions, every day, are the key to this approach. It is most successful when you do a session every day because your efforts will compound and the impact become more and more vivid. You will keep a momentum that will carry you through to completion. And, staying organized will be a natural extension of your efforts. Additionally, by approaching getting organized with daily session, you will probably not impact the typical flow of activities you are responsible to complete.

    If you choose to make a day of it (getting organized) you will see great impact in a relatively short amount of time. This approach is for those who like a big challenge and have the motivation and endurance to stay with the project. You need to be able to put everything on hold so you can give your full attention to decluttering and organizing. Think of suspending things as what would happen if you needed a sick day. Calls, returning emails, and doing the work would have to wait until tomorrow. If you seem to allow distractions to keep you from devoting a full day, revert to daily sessions or multiple partial days.

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    On your day have all the supplies you need from trash bags to file folders available at the outset. Be sure you’ve eaten well. Take a moment to picture how terrific things will look when well ordered and efficiently laid out. Invite someone to be around. The benefits of someone assisting you are:

    • His or her being there will keep you reminded of the job at hand.
    • You can share the excitement of progress.
    • You will talk through the difficult decisions together.
    • Your partner in organizing will encourage your tossing and recycling.
    • You may celebrate the accomplishments at the end of the day.
    • By explaining what you’re doing and why now & then, you are creating a reliable standard operating procedure that you’ll carry into the future.

    Then, steadily work from one area to the next. Do not put anything aside for later decisions…

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    Then, steadily work from one area to the next such as your desktop to filing drawers, to stuff on the floor. Do not put anything aside for later decision. Keep progressing and clearing.

    Take a look at this before and after photos of significant project:

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    Printer Area Before
      Printer Area After

        Previous Myths:

        Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. She’s visited South & Central America, Europe, Asia, ‘Down Under” and traveled across North America. Susan writes at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity programs & tips (such as how to get ready for the busy season) to groups.

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        Last Updated on November 18, 2020

        15 Tips to Restart the Exercise Habit (and How to Keep It)

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        15 Tips to Restart the Exercise Habit (and How to Keep It)

        It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
        Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

        1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
        2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
        3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
        4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
        5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
        6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
        7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
        8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
        9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
        10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
        11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
        12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
        13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
        14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
        15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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