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Productivity & Organizing Myth #7 – A person’s office or home can get decluttered and organized in hours or weekend (or 30 minute t.v. show).

Productivity & Organizing Myth #7 – A person’s office or home can get decluttered and organized in hours or weekend (or 30 minute t.v. show).
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    Myth: Decluttering or getting organized takes a brief time.
    Reality: A major decluttering effort takes a lot of hours – most likely days.

    We don’t collect piles of mail, stacks of magazines, wads of receipts, a variety of files folder, heaps of papers, towers of reports, and other clutter in just a few days. In most spaces it is years of accumulation that pile up resulting in clutter that is unsightly, distracting, a hazard, an obstacle or guilt-generating. Thus, undoing the jumble will probably be more than a few hours.

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    Let’s dwell on the decluttering and organizing rather than rehash the downside of clutter. If your space is cluttered or if you are around others who are cluttered, you know the downside vividly.

    Decluttering then organizing takes time because many decisions have to be made about what’s worth keeping and how to dispose of the things ‘going away’. The good news is that you will create a Standard Operating Procedure (SOP) for maintaining a clutter-free and organized environment as you declutter in a mass effort. This SOP will help you maintain a streamlined handling habit for the long term.

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    Some of the time devoted to decluttering then organizing is rooted in handling most of the things in the room. Simply picking every item up and moving it to its appropriate place takes a lot of time when there are masses of stuff.

    Prepare for your decluttering project by having:

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    • A large trash can lined with a carpenter clean-up (ultra heavy) plastic bag
    • A box for all important papers to be kept then organized
    • Some paper grocery bags if there are lots of newspapers and magazines to recycle
    • A container near the door for items to keep and relocate somewhere else

    Here are some guidelines to help you develop your own SOP toward decluttering.

    • Ask yourself “Is there is a tax or legal consequence tied to this paper?” If there is, deliver it to the person who handles that priority or store it somewhere out of your prime area.
    • Evaluate whether this helps you do your job now. [If it might or did in the past but not now, get rid of it.]
    • If you get rid of something, could you get it somewhere else if you needed to? For example, will the originator have a copy if you’re desperate to have it in the future?
    • Do you love this thing? If you do love it – not like it or have an appreciation for or know that it cost a lot, put it in the keep pile.
    • Ask yourself: “What is the worst that would happen if I get rid of this?

    The process is:

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    • Pick up a paper or item and ask yourself the questions above.
    • Things you decide to keep put in the bin for later organization into files, groups, and useful arrangements.
    • Put things that belong somewhere else in the container by the door for later distribution.
    • Keep moving, do not linger in the folders, examining the report, or reminiscing with notes received.
    • Decide quickly, move quickly, and move on quickly.
    • Keep only the most recent copy of journals, magazines, reports (remember, most of this stuff can be easily found online now).

    Note: I have worked on some of the t.v. organizing shows (HGTV Mission: Organization), talked to others who have done episodes, participated in t.v. specials locally and can accurately report there is a large team of people or long time dedicated to making the transformations that take 30-60 minutes on the shows. Furthermore, often the homeowners are cleaning up, not creating SOPs that will allow them to handle stuff in a streamlined way resulting in a clutter-free space for the future.

    Finally, organizing and decluttering is a continual action. Like eating healthfully to maintain your weight and exercising regularly to keep fitness, organizing is a part of every day. Every time you check your email, buy things, and receive paper mail you will benefit by keeping only what is vital.

    Previous Myths:

    Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. Antarctica is the only unvisited continent (so far). She’s the author at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity and organizing programs such as ‘Preparing for the busy season’ at corporate events. .

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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