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Productivity & Organizing Myth #7 – A person’s office or home can get decluttered and organized in hours or weekend (or 30 minute t.v. show).

Productivity & Organizing Myth #7 – A person’s office or home can get decluttered and organized in hours or weekend (or 30 minute t.v. show).
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    Myth: Decluttering or getting organized takes a brief time.
    Reality: A major decluttering effort takes a lot of hours – most likely days.

    We don’t collect piles of mail, stacks of magazines, wads of receipts, a variety of files folder, heaps of papers, towers of reports, and other clutter in just a few days. In most spaces it is years of accumulation that pile up resulting in clutter that is unsightly, distracting, a hazard, an obstacle or guilt-generating. Thus, undoing the jumble will probably be more than a few hours.

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    Let’s dwell on the decluttering and organizing rather than rehash the downside of clutter. If your space is cluttered or if you are around others who are cluttered, you know the downside vividly.

    Decluttering then organizing takes time because many decisions have to be made about what’s worth keeping and how to dispose of the things ‘going away’. The good news is that you will create a Standard Operating Procedure (SOP) for maintaining a clutter-free and organized environment as you declutter in a mass effort. This SOP will help you maintain a streamlined handling habit for the long term.

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    Some of the time devoted to decluttering then organizing is rooted in handling most of the things in the room. Simply picking every item up and moving it to its appropriate place takes a lot of time when there are masses of stuff.

    Prepare for your decluttering project by having:

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    • A large trash can lined with a carpenter clean-up (ultra heavy) plastic bag
    • A box for all important papers to be kept then organized
    • Some paper grocery bags if there are lots of newspapers and magazines to recycle
    • A container near the door for items to keep and relocate somewhere else

    Here are some guidelines to help you develop your own SOP toward decluttering.

    • Ask yourself “Is there is a tax or legal consequence tied to this paper?” If there is, deliver it to the person who handles that priority or store it somewhere out of your prime area.
    • Evaluate whether this helps you do your job now. [If it might or did in the past but not now, get rid of it.]
    • If you get rid of something, could you get it somewhere else if you needed to? For example, will the originator have a copy if you’re desperate to have it in the future?
    • Do you love this thing? If you do love it – not like it or have an appreciation for or know that it cost a lot, put it in the keep pile.
    • Ask yourself: “What is the worst that would happen if I get rid of this?

    The process is:

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    • Pick up a paper or item and ask yourself the questions above.
    • Things you decide to keep put in the bin for later organization into files, groups, and useful arrangements.
    • Put things that belong somewhere else in the container by the door for later distribution.
    • Keep moving, do not linger in the folders, examining the report, or reminiscing with notes received.
    • Decide quickly, move quickly, and move on quickly.
    • Keep only the most recent copy of journals, magazines, reports (remember, most of this stuff can be easily found online now).

    Note: I have worked on some of the t.v. organizing shows (HGTV Mission: Organization), talked to others who have done episodes, participated in t.v. specials locally and can accurately report there is a large team of people or long time dedicated to making the transformations that take 30-60 minutes on the shows. Furthermore, often the homeowners are cleaning up, not creating SOPs that will allow them to handle stuff in a streamlined way resulting in a clutter-free space for the future.

    Finally, organizing and decluttering is a continual action. Like eating healthfully to maintain your weight and exercising regularly to keep fitness, organizing is a part of every day. Every time you check your email, buy things, and receive paper mail you will benefit by keeping only what is vital.

    Previous Myths:

    Susan Sabo is an intrepid traveler who has organized her life to be out of the country for months at a time. Antarctica is the only unvisited continent (so far). She’s the author at www.productivitycafe.com, consults with professionals on improving their personal productivity and presents motivating productivity and organizing programs such as ‘Preparing for the busy season’ at corporate events. .

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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