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Productivity & Organizing Myth #3 – I don’t have time to prioritize

Productivity & Organizing Myth #3 – I don’t have time to prioritize
Busy Pond

    Productivity & Organizing Myth #3 – I don’t have time to prioritize
    As a new guest author to lifehack.org and an experienced productivity consultant I would like to start by naming and dispelling common productivity and organizing myths. This series will be posted each Wednesday until we cover the top 10.

    Myth: You don’t have time to prioritize because you’re so busy doing the things that you’re responsible to do.

    Reality: You don’t have time not to prioritize because you’re busy, responsible, and want a good balance.

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    I call it CEO time – as in Chief Executive Officer meeting time.
    When someone has a meeting with the CEO they show up don’t they? (Distractions and postponements never come from the one invited to meet with the CEO)
    Everyone shows up on time for CEO meetings don’t they?
    If you were meeting with the CEO you’d be prepared, too, right?.

    You are the CEO of your career & life so you should have your own CEO meeting weekly. During that meeting with yourself be sure you’re doing the right things and prepare for the coming week. Schedule your CEO meeting and honor it as the most important meeting of the week.

    Given that you are really busy how do you know that you’re doing the right things? Do you know precisely what you’re responsible to do? Do you consider work and outside work when you think of your responsibilities? Even more poignantly, does anyone complain about how you spend your time? Does your spouse grumble about not seeing you? Do your kids protest about having a baby sitter again?

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    This is a reality check – not to make anyone feel guilty. If it makes you uncomfortable, however, thank you for staying with me.

    During your CEO meetings list the things you are actually responsible for accomplishing – the big picture things. This is for your professional as well as personal life. A list of responsibilities would easily be 20-30 long and related to job and home. The list would include the things that show up on an annual job evaluation and family ‘serious discussions’ list. This list will be the touchstone to determining if one is doing ‘the right things’. Somethings you are involved with might be fun, educational, and valuable for building relationships but not really the core of your priorities.

    For example, Marty is a busy executive with an international software firm. He has a couple of kids and has been married 20 years. Although his job responsibilities change every 18-24 months, it is clear what he needs to accomplish. It’s written in his job description and measured. Coincidently he’s given a cash bonus for meeting those responsibilities. At home he and Marsha have job descriptions, too. They came out of a playful ‘what’s my line’ conversation. They include taking care of the kids, taking care of each other, and taking care of themselves.

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    Marty has scheduled his CEO meetings Friday afternoon at 1pm. This meeting is rarely missed. Marty isolates himself sometime by working at home, sometime by working in a meeting room at the corporate offices, and sometime he is in his cube and hangs a ‘do not disturb’ sign for the 1-2 hours it takes for the meeting.

    During the meeting Marty pulls out his list and runs down it to make his own review of his progress toward goals, completion of projects, and use of his time. He decides what things need to be wrapped up before the end of the day and writes a list of actions for the upcoming weekend with his family and week back at work. Marty has a clearly charted course and continues to be a success as a father, mate, and employee.

    Previous Myths:

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    Susan Sabo is an intrepid traveler who has organized her life to be able to leave the country for months at a time. She’s the author at ProductivityCafe and she consults with professionals on their productivity.

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    1 How to Motivate Yourself: 13 Simple Ways You Can Try Right Now 2 15 Ways to Cultivate Lifelong Learning for a Sharper Brain 3 How to Overcome Procrastination and Start Doing What Truly Matters 4 10 Key Characteristics of a Highly Successful Entrepreneur 5 Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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