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Productivity & Organizing Myth #2 – Can’t stop influx

Productivity & Organizing Myth #2 – Can’t stop influx
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    As a new guest author to lifehack.org and an experienced productivity consultant I would like to start by naming and dispelling common productivity and organizing myths. This series will be posted each week until we cover the top 10.

    Myth: I cannot stop the email, paper mail, and physical things from coming at me

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    Reality: You can stop much of the paper mail, email, and ‘stuff’ (items, articles, things) from coming at you and encroaching on your life.

    There are preventive actions that you can take to reduce the influx of stuff being delivered to you. These are proactive steps that you must take and will feel so worthwhile when complete! Let’s look at a few representative cases that are meant to trigger some of your own efforts. Please do leave a comment with your own specific questions… I can help solve them!

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    Case 1 – Email. Regarding email that piles up in your inbox and you have no interest in reading, stop it from being sent to you. Send a request to the creator of the email saying simply, “Please take me off the mailing list for _________. I am making an email reduction effort and removal from the distribution list would help me. If I find I need that report in the future, I know you’re the one to contact. Thank you for your help on this.”

    Case 2 – Paper mail. Stop all subscriptions to periodicals & catalogs. Yes, this is dramatic but you really aren’t reading most of them anyway. Simply call the customer service number listed in the front pages of magazines and throughout the catalogs and cancel your subscription. Be sure to say, “Please cancel my subscription and send the refund to me at the address you have. Also, please delete or mark my record so that no future mailings of any sort are sent to me.” With that done, sit back and imagine the vast relief you’ll have without a backlog of periodicals piled high reminding you of your lack of time.

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    Case 3 – Stuff. It’s a month after Christmas and Jane has 6 boxes of fancy tea bags that people gave her during the holidays. They’re cluttering her cube yet she doesn’t want to offend those who gave them to her. She doesn’t even like that type of tea. (You can substitute sweater or pens for tea). Jean can give the tea away to people in a distant part of the building. Or, Jean could take them home (and throw them out). Or, she could have headed this off before the holidays by promoting event only gifts. She could have made it widely known that she prefers time with people over things as gifts. By chatting about giving others the gift of time in the form of lunch gift-certificates she could make it pretty clear that such a gift would be her ideal to receive as well as to give.

    You might need to be a little creative and you must be diligent then you can curtail the clutter that threatens to overwhelm – and stop the stuff!

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    Previous Myth: Productivity & Organizing Myth #1 – Born Organized

    Susan Sabo – a traveler who has been to 47 countries. Her organized life has allowed her to go overseas for months at a time. She writes the Productivitycafe.com blog, presents to groups and consults one-on-one with individuals.

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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