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Rethinking Productivity: Why Your Brain May Be Keeping You from Getting Things Done

Rethinking Productivity: Why Your Brain May Be Keeping You from Getting Things Done

(Editor’s Note: We’re starting a new series this week featuring new Lifehack contributor Kirsten Simmons called “Rethinking Productivity”. The hope is our readers will ask Kirsten questions about productivity, organization, and time management so that she can provide answers that will make people take a step back and “rethink” productivity. Enjoy.)

    Dear Kirsten,

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    I’m about ready to scream.  Everywhere I look there’s “Five Steps to Inbox Nirvana” or “The ONE Secret to Productivity Flow.”  I swear I’ve tried it all and none of it works.  Sometimes I look at the systems and think, there’s no way in hell.  Other times I can see potential and I jump into it with both feet and a rush of enthusiasm, only to crash and burn within a week.  I have so much that I *want* to do, and yet I find myself jumping from this deadline to that emergency, and my projects rarely take form in the way I want.  I’m skeptical that you’ll have any ideas I haven’t tried, but I figured it was worth a shot… do I have a change to someday finishing everything, or should I just let it go as a dream and focus on the day-to-day?

    Signed,
    Gaaaa!

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    Dear Gaaaa!,

    Oh, honey, I totally understand where you’re coming from. Letters like yours make me want to give you a giant hug and then step out to do battle with the ego-centered productivity industry where everyone believes that their system is the key to endless productivity and happiness. I may well be tilting at windmills, but a gal’s got to try, right?

    First off, there are a few ideas that I’d like you to internalize, 100%.

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    1. You are totally capable of finishing everything. BUT, everything is a slippery target because it’s constantly growing. If you had an extra 24 hours in the day, you’d be able to fill it in a heartbeat. Every time you finish something, another project comes up that is just as enticing as the previous. You won’t stop expanding until the day you die.
    2. Your projects may not take form in the way you want, but they are taking form! No one is able to realize fully the visions we have in our heads. I went to a reading with Neil Gaiman last year, and he commented that he had hated the initial edits for American Gods, so he jumped at the chance to do an “author’s definitive edition” a few years later. But then as he continued to tour and do readings, he found even more places he wanted to change, and he had the opportunity to do so when the 10th anniversary edition came out.  But even then, in the months between the time the book went to press and the day I saw him, he had found more that he would have liked to have tweaked.  But, as he put it, you can’t put out the “author’s definitive definitive edition.”  There is a time when you must let your projects go.  To quote The Cult of Done Manifesto, “Laugh at perfection.  It’s boring and keeps you from being done… Done is the engine of more.”
    3. Productivity in isolation is useless. All of those steps and tips and secrets do absolutely nothing for you if you can’t place them in context. And what is the context, you might ask? Simple. Your productivity fits within the ecosystem of you – your goals, your commitments, your habits and your personality. Trying to apply tips and tricks is like treating symptoms without trying to understand the cause of the illness. Every system you consider must work with your needs and serve to move you toward your goals. Your personality may not be conducive to maintaining a system like Getting Things Done. In fact, most people’s personalities aren’t! If you don’t know your personality type and you’re not putting productivity systems in the context of your goals, commitments and habits, no wonder you’re crashing! All the pieces have to work together. When they don’t, you struggle with overwhelm, burnout and frustration.

    You are not at all flawed or wrong because you don’t fit into society’s narrow definition of a “productive” person. You are capable of achieving every goal you’ve ever dreamed about, and a good deal more that you can’t even conceive of yet. We just have to bring your ecosystem back into balance by putting your productivity in context. So here’s what I want you to do. Write me back with an example of the last trick, tip or system you jumped into with enthusiasm, and recount for me all the painful details of your crash and burn. It’s not going to be fun, but I can start to pull your personality type from the story, and from there we can move forward to put your productivity in perspective.

    With love,
    Kirsten

    Now it’s your turn! Please leave a comment and tell me about your most recent crash and burn with a new productivity system.

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    Featured photo credit: Thinker via Shutterstock and inline photo by Andrew Mason via Flickr (CC BY 2.0)

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    Last Updated on June 12, 2019

    Top 10 Ways to Lead More Effectively with Humor

    Top 10 Ways to Lead More Effectively with Humor

    Humor and laughter provide so many rewards. Studies have shown 20 seconds of laughter yield the same benefits as 3 minutes of hard rowing. A Robert Half International study reported 84% of executives believe a worker with a good sense of humor does a better job. Incorporating humor more effectively in the workplace allows you to defuse difficult situations, reduce stress, create attention for new ideas, build rapport, and be a more approachable and memorable leader.

    With those benefits, it behooves you to hone your workplace comedic skills. So in the tradition of David Letterman, here are the top 10 ways to more effectively lead with humor!

    #10. Look for Joy in Life

    An important step is continually looking for joy throughout your life. This happens in a variety of ways:

    • Focus less on yourself and more on helping others. Need help? Read “How to Win Friends and Influence People,” the classic by Dale Carnegie.
    • Laugh more – kids reportedly laugh 400 times per day vs. 15 times for adults. Aim for laughing 40 times daily to be at least 10% of your former self!
    • Regularly read humorous comic strips and look for quips and funny comments in your reading.
    • Even in challenging situations, hunt for something funny or humorous you can take away.

    #9. Learn What Makes You Laugh

    If you’re trying to laugh 40 times daily, it’s important to know what makes you laugh and have ready access to laugh-provokers. Figure out 107 things which make you laugh. Unrealistic? Hardly! Why 107? Because 107 is funnier than 100! Here’s a recipe for listing what makes you laugh by simply identifying:

    • 13 Movies
    • 11 TV Shows
    • 5 Words or Phrases
    • 19 Personal Stories
    • 5 Cartoons
    • 7 Audio or Video Pieces
    • 11 Comedians
    • 7 TV Personalities
    • 7 Funny Photos
    • 7 People You Know
    • 15 of Anything Else
    • TOTAL = 107 Funny Things

    Collect & save these humor starters in a “Smile File” when you quickly need a laugh or comedic inspiration.

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    #8. Use Your Own Comedic Material

    Personal experiences are the most genuine humor sources for effective leadership. Look for humor in situations from your own life:

    • Funny things you have said or others have said to you
    • Pratfalls, be they mental, interpersonal, & physical
    • Embarrassing moments or unexpected happenings
    • Times of change or learning
    • Difficult life events (yes, even these can be humor sources)

    When turning personal situations into comedic material, remember lessons learned from a childhood humor staple: Knock-Knock Jokes. These simple jokes work because the knock-knock structure highlights familiar situations, uses only essential words and phrases, and clearly signals a laughing opportunity. They also demonstrate how humor springs from surprise. The laughs come from not knowing who or what exactly is behind the door based on the initial response to “Who’s there?”

    #7. Adapt Somebody Else’s Material

    Beyond your own experiences, there’s a tradition of “borrowing & adapting” (I didn’t say stealing) funny stuff from others. That’s why old-time comedian Milton Berle was called the “Thief of Bad Gags.”

    Part of borrowing successfully is using easily accessible humor sources in ways many don’t consider. Beyond simply Googling “funny” in front of quotes, one-liners, definitions, pictures, or videos, here are two other common sources you can adapt:

    • Cartoons – You can use cartoons in various ways by showing one in a presentation, telling the cartoon’s story (potentially making yourself a character) without any images, or using its punch line as a starting point for new humor.
    • Comedians – Mainstream comedians’ jokes or catch phrases are another source to modify and adapt to your personality or work situation. Watch lots of comedians and learn how professionals do it so well.

    #6. Understand Your Audience

    Using humor in a leadership position requires understanding boundaries on its proper use. It all starts with really understanding your audience by:

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    • Paying attention to top management’s attitudes toward humor.
    • Knowing the audience’s composition – this directly affects which humor types are appropriate.
    • Loving your audience as much or more than you poke fun at them.
    • Inviting others into humor since you can’t assume they share your same humor sensibilities.

    In case you’re contemplating using ad lib humor, completely knowing your audience is even more vital. Ad-libs have the potential for going horribly wrong because audience sensibilities have been misjudged. It’s very beneficial to actually plan and rehearse ad libs. It may sound odd, but identify common work situations you encounter and think through what usually goes wrong or provides a source for potential humor. Work out some “safe” funny comebacks to use as “planned” ad libs.

    #5. Know the Rules and Boundaries

    There are blatant humor no-no’s in the workplace which are quite acceptable for an onstage comedian. At work, avoid harmful practical jokes or pranks, heavily sarcastic comments, and humor rooted in religious, sexual, ethnic, or racial themes. Think you know your work setting well enough to tread on this dangerous ground? Here’s some advice: DON’T. The way questionable humor will be perceived by a workplace audience is too much of an unknown to take big risks when your career is at stake.

    Use this checkpoint to actually see if your intended workplace humor is SAFE. To pass the SAFE test, all of these statements need to be true regarding your joke, comment, or image:

    • I can Say/Show this to my mother.
    • It wouldn’t Anger me if I were the butt of the joke.
    • This wouldn’t trigger an FCC violation
    • Everyone in the audience will be able to get it.

    With even a hint of one false answer, dramatically modify your idea or better yet, abandon it and start over.

    #4. Get over Yourself

    Effective leaders don’t take themselves too seriously. They’re comfortable laughing at themselves and letting others be funny as well. Leaders should become adept at appropriately using self-deprecating humor, i.e., self-directed humor downplaying your own talents, stature, or accomplishments

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    You don’t want to use self-deprecating humor on simply any topic, however. It’s most effectively & appropriately used in:

    • Situations where you’re comfortable & self-confident
    • Areas where your credibility & competence are clearly established
    • Ways that fit your known personality & sensibilities

    Remember – when trying to borrow someone else’s self-deprecating humor, you need to share that person’s perspective & situation. If not, it’s simply deprecating! I once heard a decidedly non-technical Marketing VP call out “data geeks” in the audience. While that’s what they called themselves, she wasn’t a part of their group, and her comment, intended to build affiliation, fell completely flat.

    #3. Need Humor Ideas? Just Look Around

    The workplace is filled with situations lending themselves to comedy. Humor springs from exaggeration, wordplay, misunderstandings, ambiguity, contradictions, paradoxes, pain, and inconsistencies. If you work in any type of business or organizational setting, there are plenty of these situations to go around!

    As a leader, it’s your role to use the proper opptunities to encourage and employ humor successfully by ensuring that:

    • Your humor makes others feel good about themselves.
    • Hurtful fun isn’t made of those less tenured than you in the organization.
    • You don’t use humor when agitated since it can lead to apparent meanness.

    #2. Surround Yourself with Joy

    If you’re looking for more joy and levity in leadership, surround yourself with joyful people. These are people who are funny, easily spur laughter, and routinely cheer people up through their presence.

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    Cultivate relationships with these types of people. Spend time with them, learn from their successful uses of humor, and emulate elements of their approaches that work for you.

    Beyond basking in the joy these people create, select 3 or 4 of them to be an informal comedy team. As your comedy team, solicit their opinions to help you generate and refine humor ideas. They can also provide perspectives on potentially questionable humor material that makes it through the SAFE test, but still feels like it might not be right for a workplace audience.

    #1. Dive into the Fun

    Ultimately, the most important part of successfully using humor as a leader is actually sharing it in the workplace. Here are a few final tips to keep in mind:

    • Practice your humor in appropriate, low-risk settings to find out what works before trying it out with a bigger audience.
    • Signal a laughing opportunity through your words, actions, and tone. It’s also a good practice to give people “permission” to laugh in the workplace.
    • Finally, be earnest in using humor; don’t focus on laughs so much as lightening and adding fun into work settings.

    Featured photo credit: Brooke Cagle via unsplash.com

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