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Organize Your Work in 2009

Organize Your Work in 2009

reginaleeds

    Regina Leeds, the best-selling author of One Year to an Organized Life: From Your Desk to Your Deadlines, the Week-by-Week Guide to Eliminating Office Stress for Good, has a brand new book out that might come in handy as you work on getting your work organized for 2009. It’s called One Year to An Organized Work Life — and it’s different from a lot of the self-help, get-yourself-organized books that are out there.

    There are two factors in this book that convinced me it would be useful to just about anyone. Most important is Regina’s approach: she’s known as the Zen Organizer, and her books are all about getting organized with a Zen approach. Don’t worry — that doesn’t mean that she expects readers to get touchy-feely about which drawer their paperclips go into. Instead, Regina’s references to Zen are a matter of focusing on eliminating stress. The philosophy of Zen is about creating calm — an impossibility when you’re stressed out over a messy desk or a disorganized calendar. To reach a more Zen-like state, Regina walks readers through getting rid of some of that stress.

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    The second factor that makes Regina’s book stand out is the fact that while the book has the word ‘work’ in the title, it takes a holistic approach. Regina makes it clear that a person can’t get his or her work life organized but still be unproductive at home. She quotes a Zen proverb:

    …the way a man does one thing is the way he does everything.

    Throughout the book, Regina makes a point of giving readers the tools to organize their entire lives, even if their current focus is work. After all, you can’t just stop being organized when you leave the office each evening.

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    The Twelve Month Guide

    One Year to an Organized Work Life is organized in twelve chapters, one for each month. Each chapter is broken down even further into individual weeks. For each month, Regina sets out a work habit and a home habit for readers to work on developing. For January, for example, readers are asked to leave their desks every day for at least five minutes and to make their beds at home.

    At first glance, these habits may seem to have little to do with getting yourself organized. Even the work habit is counter-intuitive: you’d think that doing something at your desk is more likely to get your stuff organized faster. But there is a reason behind Regina’s approach. Moving around for five minutes refreshes both your mind and body after hours of staring at paperwork — and knowing that you can step away from your desk for even a few minutes can reduce your stress over trying to deal with everything that has built up.

    But why a home habit? The book is about work, right? Regina includes home habits as a part of that holistic approach I mentioned. If your home is more organized and less stressful, making the transition between home and work is that much easier. In both cases, Regina sets forth relatively simple habits. She also provides some simple advice on developing a new habit, including the advice to repeat the same action every day for 21 days to make it habitual.

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    The Weekly Tasks

    In addition to monthly habits, Regina offers small tasks for readers to complete each week. These tasks range from something you can knock out in thirty minutes to something you may need to dedicate two hours to. The tasks vary: some involve setting goals, others cover reviewing your filing system. Regina devotes several pages to each task, making sure to provide readers with all the tools necessary to complete each task as well as explaining why the task will be useful.

    We are talking about 52 individual tasks here, as well as 24 habits. It seems like a lot of work. I bet some prospective readers are already wondering whether it’s worth their while to spend the next year with One Year to an Organized Life. I think it can be worth the effort, though: setting out to get organized is very difficult without any kind of roadmap. You have to organize your organizational plans and it’s easy to get discouraged in the process. But Regina’s book lays out a clear approach. It might not be the approach you would have planned for yourself, but eliminating the planning phase can get you on the road to organization a lot faster.

    I think Regina’s background has allowed her to create a logical approach to organizing work: she started working as a professional organizer in 1988. While Regina has done a lot of organizing homes, she’s also helped a long list of business professionals get their work under control. While organizing might not be an exact science, Regina has had the opportunity to see what actually works in the real world — and to find out where the pitfalls are. Her book acts as a roadmap around those problems.

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    Finding the Book

    You can find One Year to an Organized Work Life on Amazon, as well as at many brick-and-mortar book stores. It is published by Da Capo Press and weighs in at 304 pages. You can find more information about Regina at her personal website.

    While I might not recommend Regina’s book for every reader, I do think it’s a good basic route to getting your work organized. If that’s one of your goals for 2009, One Year to an Organized Work Life will get you going.

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    Last Updated on February 20, 2019

    How to Get Promoted When You Feel Stuck in Your Current Position

    How to Get Promoted When You Feel Stuck in Your Current Position

    Are you stuck in the same position for too long and don’t really know how to get promoted and advance your career?

    Feeling stuck could be caused by a variety of things:

    • Taking a job for the money
    • Staying with an employer that no longer aligns with your values
    • Realizing that you landed yourself in the wrong career
    • Not feeling valued or feeling underutilized
    • Staying in a role too long out of fear
    • Taking a position without a full understanding of the role

    There are many, many other reasons why you may be feeling this way but let’s focus instead on getting unstuck.

    As in – getting promoted.

    So how to get promoted?

    I’m of the opinion that the best way to get promoted is by showing how you add value to your organization.

    Did you make money, save money, improve a process, or some other amazing thing? How else might you demonstrated added value?

    Let’s dive right in how to get promoted when you feel stuck in your current position:

    1. Be a Mentor

    When I supervised students, I used to warm them – tongue in cheek, of course – about getting really good at their job.

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    “Be careful not to get too good at this, or you’ll never get to do anything else?”

    This was my way of pestering them to take on additional challenges or think outside the box, but there is definitely some reality in doing something so well that your manager doesn’t trust anyone else to do it.

    This can get you stuck.

    Jo Miller of Be Leaderly shares this insight on when your boss thinks you’re too valuable in your current job:[1]

    “Think back to a time when you really enjoyed your current role. I bet there was a time when this job was a stretch for you, and you stepped up to the challenge and performed like a rock star. You became known for doing your job so well that you built up some strong “personal brand” equity, and people know you as the go-to-person for this particular job. That’s what we call “a good problem to have”: you did a really good job of building a positive perception about your suitability for the role, but you may have done “too” good of a job!”

    With this in mind, how do you prove to your employer that you can add value by being promoted?

    In Miller’s insight, she talks about building your personal brand and becoming known for doing a particular job well. So how can you link that work with a position or project that will earn you a promotion?

    Consider leveraging your strengths and skills.

    Let’s say that project you do so well is hiring and training new entry level employees. You have to post the job listing, read and review resumes, schedule interviews, making hiring decisions, and create the training schedules. These tasks require skills such as employee relations, onboarding, human resources software, performance management, teamwork, collaboration, customer service, and project management. That’s a serious amount of skills!

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    Is there anyone else on your team who can perform these skills? Try delegating and training some of your staff or colleagues to learn your job. There are a number of reasons why this is a good idea:

    1. Cross-training helps in any situation in the event that there’s an extended illness and the main performer of a certain task is out for a while.
    2. In becoming a mentor to a supervisee or colleague, you empower then to increase their job skills.
    3. You are already beginning to demonstrate that added value to your employer by encouraging your team or peers to learn your job.

    Now that you’ve trained others to do that work for which you have been so valued, you can see about re-requesting that promotion. Be ready to explain how you have saved the company money, encouraged employees to increase their skills, or reinvented that project of yours.

    2. Work on Your Mindset

    Another reason you may feel stuck in a position is well explained by Ashley Stahl in her Forbes article. Shahl talks about mindset, and says:[2]

    “If you feel stuck at a job you used to love, it’s normally you–not the job–who needs to change. The position you got hired for is probably the exact same one you have now. But if you start to dread the work routine, you’re going to focus on the negatives.”

    In this situation, you should pursue a conversation with your supervisor and share your thoughts and feelings. You can probably get some advice on how to rediscover the aspects of that job you enjoyed, and negotiate either some additional duties or a chance to move up.

    Don’t express frustration. Express a desire for more.

    Share with your supervisor that you want to be challenged and you want to move up. You are seeking more responsibility in order to continue moving the company forward. Focus on how you can do that with the skills you have and will develop with some additional projects and coaching.

    3. Improve Your Soft Skills

    When was the last time you put focus and effort into upping your game with those soft skills? I’m talking about those seemingly intangible things that make you the experienced professional in your specific job skills:

    An article on Levo.com suggests that more than 60 percent of employers look at soft skills when making a hiring decision.[3]

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    You can bone up on these skills and increase your chances of promotion by taking courses or seminars.

    And you don’t necessarily need to request funding from your supervisor, either. There are dozens of online courses being presented by entrepreneurs and authors about these very subjects. Udemy and Creative Live both feature online courses at very reasonable prices. And some come with completion certificates for your portfolio!

    Another way to improve your soft skills is by connecting with an employee at your organization who has the position you are seeking.

    Express your desire to move up in the organization, and ask to shadow that person or see if you can sit in on some of her meetings. Offer to take that individual out for coffee and ask what her secret is! Take copious notes and then immerse yourself in the learning.

    The key here is not to copy your new mentor (think Jennifer Jason Leigh in “Single White Female.” Just kidding). Rather, you want to observe, learn and then adapt according to your strengths. And don’t forget to thank that person for their time.

    4. Develop Your Strategy

    Do you even know specifically WHY you want to be promoted anyway? Do you see a future at this company? Do you have a one year, five year, or ten year plan? How often do you consider your “why” and insure that it aligns with your “what?”

    Sit down and do an old-fashioned Pro and Con list. Two columns:

    Pro’s on one side, Con’s on the other.

    Write down every positive aspect of your current job and then every negative one. Which list is longer? Are there any themes present?

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    Look at your lists and choose the most exciting Pro’s and the most frustrating Con’s. Do those two Pro’s make the Con’s worth it? If you can’t answer that question with a “yes” then getting promoted at your current organization may not be what you really want.

    The two most important days in your life are the day you are born and the day you find out why. –Mark Twain

    Mel Carson writes about this on Goalcast that many other authors and speakers have written about finding your professional purpose.[4]

    Here are some questions to ask yourself:

    • Why is it that you do what you do?
    • What thrills you about your current job role or career?
    • What does a great day look like?
    • What does success look like beyond the paycheck?
    • What does real success feel like for you?
    • How do you want to feel about your impact on the world when you retire?

    These questions would be great to reflect on in a journal or with your supervisor in your next one-on-one meeting. Or, bring it up with one of your Vital Work Friends over coffee.

    See, what you might find is that being stuck is your choice. And you can set yourself on the path of moving up where you are, or moving on to something different.

    Because sometimes the real promotion is finding your life’s purpose. And like Mastercard says, that’s Priceless.

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    Featured photo credit: Razvan Chisu via unsplash.com

    Reference

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