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Organize Your Work in 2009

Organize Your Work in 2009

reginaleeds

    Regina Leeds, the best-selling author of One Year to an Organized Life: From Your Desk to Your Deadlines, the Week-by-Week Guide to Eliminating Office Stress for Good, has a brand new book out that might come in handy as you work on getting your work organized for 2009. It’s called One Year to An Organized Work Life — and it’s different from a lot of the self-help, get-yourself-organized books that are out there.

    There are two factors in this book that convinced me it would be useful to just about anyone. Most important is Regina’s approach: she’s known as the Zen Organizer, and her books are all about getting organized with a Zen approach. Don’t worry — that doesn’t mean that she expects readers to get touchy-feely about which drawer their paperclips go into. Instead, Regina’s references to Zen are a matter of focusing on eliminating stress. The philosophy of Zen is about creating calm — an impossibility when you’re stressed out over a messy desk or a disorganized calendar. To reach a more Zen-like state, Regina walks readers through getting rid of some of that stress.

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    The second factor that makes Regina’s book stand out is the fact that while the book has the word ‘work’ in the title, it takes a holistic approach. Regina makes it clear that a person can’t get his or her work life organized but still be unproductive at home. She quotes a Zen proverb:

    …the way a man does one thing is the way he does everything.

    Throughout the book, Regina makes a point of giving readers the tools to organize their entire lives, even if their current focus is work. After all, you can’t just stop being organized when you leave the office each evening.

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    The Twelve Month Guide

    One Year to an Organized Work Life is organized in twelve chapters, one for each month. Each chapter is broken down even further into individual weeks. For each month, Regina sets out a work habit and a home habit for readers to work on developing. For January, for example, readers are asked to leave their desks every day for at least five minutes and to make their beds at home.

    At first glance, these habits may seem to have little to do with getting yourself organized. Even the work habit is counter-intuitive: you’d think that doing something at your desk is more likely to get your stuff organized faster. But there is a reason behind Regina’s approach. Moving around for five minutes refreshes both your mind and body after hours of staring at paperwork — and knowing that you can step away from your desk for even a few minutes can reduce your stress over trying to deal with everything that has built up.

    But why a home habit? The book is about work, right? Regina includes home habits as a part of that holistic approach I mentioned. If your home is more organized and less stressful, making the transition between home and work is that much easier. In both cases, Regina sets forth relatively simple habits. She also provides some simple advice on developing a new habit, including the advice to repeat the same action every day for 21 days to make it habitual.

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    The Weekly Tasks

    In addition to monthly habits, Regina offers small tasks for readers to complete each week. These tasks range from something you can knock out in thirty minutes to something you may need to dedicate two hours to. The tasks vary: some involve setting goals, others cover reviewing your filing system. Regina devotes several pages to each task, making sure to provide readers with all the tools necessary to complete each task as well as explaining why the task will be useful.

    We are talking about 52 individual tasks here, as well as 24 habits. It seems like a lot of work. I bet some prospective readers are already wondering whether it’s worth their while to spend the next year with One Year to an Organized Life. I think it can be worth the effort, though: setting out to get organized is very difficult without any kind of roadmap. You have to organize your organizational plans and it’s easy to get discouraged in the process. But Regina’s book lays out a clear approach. It might not be the approach you would have planned for yourself, but eliminating the planning phase can get you on the road to organization a lot faster.

    I think Regina’s background has allowed her to create a logical approach to organizing work: she started working as a professional organizer in 1988. While Regina has done a lot of organizing homes, she’s also helped a long list of business professionals get their work under control. While organizing might not be an exact science, Regina has had the opportunity to see what actually works in the real world — and to find out where the pitfalls are. Her book acts as a roadmap around those problems.

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    Finding the Book

    You can find One Year to an Organized Work Life on Amazon, as well as at many brick-and-mortar book stores. It is published by Da Capo Press and weighs in at 304 pages. You can find more information about Regina at her personal website.

    While I might not recommend Regina’s book for every reader, I do think it’s a good basic route to getting your work organized. If that’s one of your goals for 2009, One Year to an Organized Work Life will get you going.

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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