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One System To Rule Them All

One System To Rule Them All

Sticky Notes

    I first became interested in what is now known as lifehacking because of a simple problem: I wanted to be able to get through all of my emails in 15 minutes, rather than the 15 hours it seemed to take. Then I became interested in personal finance. After that, it was study skills, and then project management. These areas are fairly disparate, but my exploration of each came down to the fact that I just wanted to make my own life a little easier.

    Most of us take winding paths to productivity, subdividing our searches into different areas of personal development. If we are entrepreneurs, we’ll spend months on improving that skill set, but we’ll also explore personal finance separately. The problem that I’ve run into, time and again, is that my life is not so compartmentalized. If I have a problem with managing my time, odds are pretty good that I’ll have an equally difficult time managing my money — whether for my business or for my home life.

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    A System Here, A System There

    I like Mint’s money management interface. I think Remember the Milk may be one of the best ways to control my tasks. And TiddlyWiki (or another wiki) is just plain perfect for project management. But do I really need to flit back and forth between all these different systems? Now, I don’t think that the perfect productivity suite, able to handle every type of lifehack rolled into one piece of software, has been written yet — if you disagree, point me to your recommendation in the comments please. But some systems can do double duty, and eliminate a little of that virtual running around.

    Multitaskers and Unitaskers

    I’m a big Alton Brown fan and, if you’ve watched even one episode, you’ll know that man hates unitaskers — kitchen gadgets that do just one thing. Many admittedly awesome web applications share that flaw. Sites like Mint are cool, but they only handle one facet of the big pile of productivity options that is your life. Instead, we want multitaskers wherever possible.

    We won’t be able to get rid of all unitaskers, of course, unless we really want to roll our own productivity suites. And, honestly, considering the tools already out there, building our own may not be the most productive use of our time. So, where can we start?

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    Simplify, Simplify, Simplify

    Take a good look at the sites you go to on a daily or weekly basis. Personally, half of mine are Google-based, along with several very slick web applications. Most important to my day is Remember the Milk. It’s the second thing I check in the morning, only because I’m a bit of an email addict even after years of working on that particular problem.

    I’m not entirely sure if one is allowed to stop using Google products after one starts, but I’ve noticed that my usage of Google Calendar, at least, has significantly dropped off. I used to plan out my day in extreme detail on GCal, but I’ve slowly moved more towards listing appointments as tasks on Remember the Milk. It’s a matter of simplicity — I can Jott a reminder of an appointment to Remember the Milk from anywhere I have cell reception. I still use Google Calendar to an extent — Remember the Milk isn’t practical for long-term planning, but most of my short term planning is now organized as tasks.

    Making the Best of Complicated Situations

    It can be extremely difficult to narrow down the tools you use to the ones that actually help you. As a general rule, any time I have type the same information twice, I probably don’t need a given tool. But specifics are far more complicated. The great thing about applications like Mint is that they do all the hard work for you — they pull a whole bunch of information into one place for you. And if your multitasking solution would require you do all that aggregation by hand, I have to tell you to ignore my advice to consolidate.

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    But it may make sense to bring other solutions together: for a single project, do you really need both a project wiki and a Basecamp account? Even if you’re storing different types of information in each, it seems likely that creative tagging or page creation would allow you to consolidate to just one project management option.

    Downsized

    Many of us rush out and try each new productivity application. It’s fun to see what people come up with. But staying loyal to the absolute minimum of tools can help reduce the amount of running around we do online — the amount of time we spend measuring our productivity, rather than actually being productive.

    This week, I managed to downsize my personal toolbox by two tools — two unitaskers that I used to help myself keep track of ideas and information. I’ve been dumping the same material into a special list on Remember the Milk and I’ve already noticed that I’m more likely to actually do something with that information now that I don’t have to open another tab to find it.

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    I’ve still got a few unitaskers I rely on — I’m torn on whether email is actually a unitasker or not, though I’m leaning towards a yes. Some I don’t see ever being able to get rid of, but I am enjoying having to keep track of a few less tools.

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    Last Updated on November 5, 2019

    How to Cultivate Continuous Learning to Stay Competitive

    How to Cultivate Continuous Learning to Stay Competitive

    Assuming the public school system didn’t crush your soul, learning is a great activity. It expands your viewpoint. It gives you new knowledge you can use to improve your life. It is important for your personal growth. Even if you discount the worldly benefits, the act of learning can be a source of enjoyment.

    “I have never let my schooling interfere with my education.” — Mark Twain

    But in a busy world, it can often be hard to fit in time to learn anything that isn’t essential. The only things learned are those that need to be. Everything beyond that is considered frivolous. Even those who do appreciate the practice of lifelong learning, can find it difficult to make the effort.

    Here are some tips for installing the habit of continuous learning:

    1. Always Have a Book

    It doesn’t matter if it takes you a year or a week to read a book. Always strive to have a book that you are reading through, and take it with you so you can read it when you have time.

    Just by shaving off a few minutes in-between activities in my day I can read about a book per week. That’s at least fifty each year.

    2. Keep a “To-Learn” List

    We all have to-do lists. These are the tasks we need to accomplish. Try to also have a “to-learn” list. On it you can write ideas for new areas of study.

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    Maybe you would like to take up a new language, learn a skill or read the collective works of Shakespeare. Whatever motivates you, write it down.

    3. Get More Intellectual Friends

    Start spending more time with people who think. Not just people who are smart, but people who actually invest much of their time in learning new skills. Their habits will rub off on you.

    Even better, they will probably share some of their knowledge with you.

    4. Guided Thinking

    Albert Einstein once said,

    “Any man who reads too much and uses his own brain too little falls into lazy habits of thinking.”

    Simply studying the wisdom of others isn’t enough, you have to think through ideas yourself. Spend time journaling, meditating or contemplating over ideas you have learned.

    5. Put it Into Practice

    Skill based learning is useless if it isn’t applied. Reading a book on C++ isn’t the same thing as writing a program. Studying painting isn’t the same as picking up a brush.

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    If your knowledge can be applied, put it into practice.

    In this information age, we’re all exposed to a lot of information, it’s important to re-learn how to learn so as to put the knowledge into practice.

    6. Teach Others

    You learn what you teach. If you have an outlet of communicating ideas to others, you are more likely to solidify that learning.

    Start a blog, mentor someone or even discuss ideas with a friend.

    7. Clean Your Input

    Some forms of learning are easy to digest, but often lack substance.

    I make a point of regularly cleaning out my feed reader for blogs I subscribe to. Great blogs can be a powerful source of new ideas. But every few months, I realize I’m collecting posts from blogs that I am simply skimming.

    Every few months, purify your input to save time and focus on what counts.

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    8. Learn in Groups

    Lifelong learning doesn’t mean condemning yourself to a stack of dusty textbooks. Join organizations that teach skills.

    Workshops and group learning events can make educating yourself a fun, social experience.

    9. Unlearn Assumptions

    You can’t add water to a full cup. I always try to maintain a distance away from any idea. Too many convictions simply mean too few paths for new ideas.

    Actively seek out information that contradicts your worldview.

    Our minds can’t be trusted, but this is what we can do about it to be wiser.

    10. Find Jobs that Encourage Learning

    Pick a career that encourages continual learning. If you are in a job that doesn’t have much intellectual freedom, consider switching to one that does.

    Don’t spend forty hours of your week in a job that doesn’t challenge you.

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    11. Start a Project

    Set out to do something you don’t know how. Forced learning in this way can be fun and challenging.

    If you don’t know anything about computers, try building one. If you consider yourself a horrible artist, try a painting.

    12. Follow Your Intuition

    Lifelong learning is like wandering through the wilderness. You can’t be sure what to expect and there isn’t always an end goal in mind.

    Letting your intuition guide you can make self-education more enjoyable. Most of our lives have been broken down to completely logical decisions, that making choices on a whim has been stamped out.

    13. The Morning Fifteen

    Productive people always wake up early. Use the first fifteen minutes of your morning as a period for education.

    If you find yourself too groggy, you might want to wait a short time. Just don’t put it off later in the day where urgent activities will push it out of the way.

    14. Reap the Rewards

    Learn information you can use. Understanding the basics of programming allows me to handle projects that other people would require outside help. Meeting a situation that makes use of your educational efforts can be a source of pride.

    15. Make Learning a Priority

    Few external forces are going to persuade you to learn. The desire has to come from within. Once you decide you want to make lifelong learning a habit, it is up to you to make it a priority in your life.

    More About Continuous Learning

    Featured photo credit: Paul Schafer via unsplash.com

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