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Navigating Productivity Advice: Finding What Actually Works

Navigating Productivity Advice: Finding What Actually Works

    I’ve been writing about productivity for years. I’ve reviewed books, audio courses and what feels like every piece of productivity advice out there. Along the way, I’ve discovered a secret: What works for David Allen doesn’t work for me, at least not exactly. The same goes for Steve Pavlina, Gina Trapani and every other productivity expert active online and in print. What’s more, they almost certainly don’t work perfectly for you, either.

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    Don’t get me wrong — odds are good that, over the years, you’ve found something that comes close. Maybe your system is very recognizable to someone who’s read up on your favorite productivity guru. But you’ve probably made a few tweaks and hacked the system a bit. It could be something small, like finding a way to force yourself to look at your task list on a regular schedule or giving your significant other a way to add tasks to your to-do list.

    Generalized Productivity Advice for Individuals

    While it may sound trite to say that we’re each unique snowflakes, it’s not entirely inaccurate when it comes to productivity advice. Different people process information differently, prioritize tasks differently, even procrastinate differently. That makes sorting through all the productivity advice out there both crucial and difficult. No one wants to try out every new system that comes along for organizing your task list — besides simply going crazy, you’d probably drop the ball on about half the tasks you wanted to complete as you shifted between systems.

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    The alternative seems to be finding something that generally works (although rarely works perfectly) and going with it, keeping the changes to a minimum. Making a major adjustment more than every year or so is too often. But that essentially means that most of us settle for the first half-way decent approach to managing tasks that comes along. There must be a reasonable compromise that doesn’t leave us limping along with a system that doesn’t quite work for us, but that we can’t afford to change.

    Narrowing Down the Hunt

    The first step to getting a grasp on everything you need to get done shouldn’t be to find a system that seems to work well for a lot of people. Instead, start with yourself. You have to know how you operate — how you think. Are you motivated by checking boxes off on your list? Do you need a physical reminder to check in on your next step? The more you know about how you function, the easier it is to be able to dismiss productivity advice that doesn’t work for you. The more you can dismiss, the better. It leaves far less to sort through.

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    You can also develop the ability to identify advice that will work without necessarily having to try it out. If you find a core system that allows you to function pretty well, you’ll be able to tweak it with the smaller pieces of productivity advice that comes along without having to scrap the whole system and start over. Finding the right core for your system lets you stay in charge, rather than letting an uppity organizer or web application run your life.

    Beyond the Standard Advice

    There is a certain amount of cross-pollination going on among the acknowledged productivity and self-development experts out there. One blogger may link to another’s post; one writer may use another’s idea as a principle in a new approach. That can be good, but it does mean that many of the systems out there look surprisingly similar when you get them out of the box and on to the table. If you can draw on ideas from outside the field, you can find some tips and help that may surprise you. Personally, I’ve found a lot of tricks that work well for my approach to getting my work done in how athletes train.

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    Be open to new perspectives on productivity, even when they don’t look like productivity on the surface. You may be surprised at how well new ideas will work.

    Image: Chirag D. Shah

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    Last Updated on May 12, 2020

    8 Steps to Continuous Self Motivation Even During the Difficult Times

    8 Steps to Continuous Self Motivation Even During the Difficult Times

    Many of us find ourselves in motivational slumps that we have to work to get out of. Sometimes it’s like a continuous cycle where we are motivated for a period of time, fall out and then have to build things back up again.

    There is nothing more powerful for self-motivation than the right attitude. You can’t choose or control your circumstance, but you can choose your attitude towards your circumstances.

    How I see this working is while you’re developing these mental steps, and utilizing them regularly, self-motivation will come naturally when you need it.

    The key, for me, is hitting the final step to Share With Others. It can be somewhat addictive and self-motivating when you help others who are having trouble.

    A good way to have self motivation continuously is to implement something like these 8 steps from Ian McKenzie.[1] I enjoyed Ian’s article but thought it could use some definition when it comes to trying to build a continuous drive of motivation. Here is a new list on how to self motivate:

    1. Start Simple

    Keep motivators around your work area – things that give you that initial spark to get going.

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    These motivators will be the Triggers that remind you to get going.

    2. Keep Good Company

    Make more regular encounters with positive and motivated people. This could be as simple as IM chats with peers or a quick discussion with a friend who likes sharing ideas.

    Positive and motivated people are very different from the negative ones. They will help you grow and see opportunities during tough times.

    Here’re more reasons why you should avoid negative people: 10 Reasons Why You Should Avoid Negative People

    3. Keep Learning

    Read and try to take in everything you can. The more you learn, the more confident you become in starting projects.

    You can train yourself to crave lifelong learning with these tips: How to Develop a Lifelong Learning Habit

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    4. See the Good in Bad

    When encountering obstacles or challenging goals, you want to be in the habit of finding what works to get over them.

    Here are 10 tips to make positive thinking easy.

    5. Stop Thinking

    Just do. If you find motivation for a particular project lacking, try getting started on something else. Something trivial even, then you’ll develop the momentum to begin the more important stuff.

    When you’re thinking and worrying about it too much, you’re just wasting time. These tried worry busting techniques can help you.

    6. Know Yourself

    Keep notes on when your motivation sucks and when you feel like a superstar. There will be a pattern that, once you are aware of, you can work around and develop.

    Read for yourself how the magic of marking down your mood works.

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    7. Track Your Progress

    Keep a tally or a progress bar for ongoing projects. When you see something growing, you will always want to nurture it.

    Take a look at these 4 simple ways to track your progress so you have motivation to achieve your goals.

    8. Help Others

    Share your ideas and help friends get motivated. Seeing others do well will motivate you to do the same. Write about your success and get feedback from readers.

    Helping others actually helps yourself, here’s why.

    What I would hope happens here is you will gradually develop certain skills that become motivational habits.

    Once you get to the stage where you are regularly helping others keep motivated – be it with a blog or talking with peers – you’ll find the cycle continuing where each facet of staying motivated is refined and developed.

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    Too Many Steps?

    If you could only take one step? Just do it!

    Once you get started on something, you’ll almost always just get into it and keep going. There will be times when you have to do things you really don’t want to: that’s where the other steps and tips from other writers come in handy.

    However, the most important thing, that I think is worth repeating, is to just get started.

    Get that momentum going and then when you need to, take Ian’s Step 7 and Take A Break. No one wants to work all the time!

    More Tips for Boosting Motivation

    Featured photo credit: Japheth Mast via unsplash.com

    Reference

    [1] Ian McKenzie: 8 mental steps to self-motivation

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