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Navigating Productivity Advice: Finding What Actually Works

Navigating Productivity Advice: Finding What Actually Works

    I’ve been writing about productivity for years. I’ve reviewed books, audio courses and what feels like every piece of productivity advice out there. Along the way, I’ve discovered a secret: What works for David Allen doesn’t work for me, at least not exactly. The same goes for Steve Pavlina, Gina Trapani and every other productivity expert active online and in print. What’s more, they almost certainly don’t work perfectly for you, either.

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    Don’t get me wrong — odds are good that, over the years, you’ve found something that comes close. Maybe your system is very recognizable to someone who’s read up on your favorite productivity guru. But you’ve probably made a few tweaks and hacked the system a bit. It could be something small, like finding a way to force yourself to look at your task list on a regular schedule or giving your significant other a way to add tasks to your to-do list.

    Generalized Productivity Advice for Individuals

    While it may sound trite to say that we’re each unique snowflakes, it’s not entirely inaccurate when it comes to productivity advice. Different people process information differently, prioritize tasks differently, even procrastinate differently. That makes sorting through all the productivity advice out there both crucial and difficult. No one wants to try out every new system that comes along for organizing your task list — besides simply going crazy, you’d probably drop the ball on about half the tasks you wanted to complete as you shifted between systems.

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    The alternative seems to be finding something that generally works (although rarely works perfectly) and going with it, keeping the changes to a minimum. Making a major adjustment more than every year or so is too often. But that essentially means that most of us settle for the first half-way decent approach to managing tasks that comes along. There must be a reasonable compromise that doesn’t leave us limping along with a system that doesn’t quite work for us, but that we can’t afford to change.

    Narrowing Down the Hunt

    The first step to getting a grasp on everything you need to get done shouldn’t be to find a system that seems to work well for a lot of people. Instead, start with yourself. You have to know how you operate — how you think. Are you motivated by checking boxes off on your list? Do you need a physical reminder to check in on your next step? The more you know about how you function, the easier it is to be able to dismiss productivity advice that doesn’t work for you. The more you can dismiss, the better. It leaves far less to sort through.

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    You can also develop the ability to identify advice that will work without necessarily having to try it out. If you find a core system that allows you to function pretty well, you’ll be able to tweak it with the smaller pieces of productivity advice that comes along without having to scrap the whole system and start over. Finding the right core for your system lets you stay in charge, rather than letting an uppity organizer or web application run your life.

    Beyond the Standard Advice

    There is a certain amount of cross-pollination going on among the acknowledged productivity and self-development experts out there. One blogger may link to another’s post; one writer may use another’s idea as a principle in a new approach. That can be good, but it does mean that many of the systems out there look surprisingly similar when you get them out of the box and on to the table. If you can draw on ideas from outside the field, you can find some tips and help that may surprise you. Personally, I’ve found a lot of tricks that work well for my approach to getting my work done in how athletes train.

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    Be open to new perspectives on productivity, even when they don’t look like productivity on the surface. You may be surprised at how well new ideas will work.

    Image: Chirag D. Shah

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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