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Music Vs Workflow

Music Vs Workflow

First of all, my disclaimer. Music is quite a personal thing. Everyone has their own favorites, what music helps them get through their workload. This article aims to contribute to your choices to possibly improve productivity through your music choices.

ipod headphones

    iTunes has loaded and we’re going to start work. What album do you play? Does it really affect your performance in front of the computer? I think it does. Let’s take a non-work related example first:

    Music Helps You Sleep

    Last year a Taiwanese research group studied the affects of music on 60 elderly people with sleeping problems.

    The music group were able to choose from six tapes that featured soft, slow music – around 60-80 beats per minute – such as jazz, folk or orchestral pieces.

    Note the slow BPM [beats per minute]. Researchers found that the music lowered heart and respiratory rates, aiding in a more peaceful sleep. The group reported a 35% improvement in sleep, including a better and longer night’s sleep with less ‘dysfunction’ during the day.

    Lower BPM lowers heart rate and breathing, and so calms you into a better sleep.
    Let’s look at what you could call the opposite: music with an upbeat tempo.

    Increase the BPM

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    You instantly have more energy, right? Plus faster tunes are, generally, more upbeat in feeling as well. They are lighter and get you happy in what you’re doing. It’s common knowledge that a happy song will make you feel happy as well.

    If you’re working, how about an instant lift?

    So let’s take an example. When I started my work today, I was playing The Arcade Fire’s new album, Neon Bible. As good an LP as it is, it was completely wrong for working at the computer [for me]. Here’s why:

    Firstly is the aforementioned tempo. It’s not particularly upbeat and has not so much uplifting sequences [in comparison to their previous album]. But there’s another problem with my choice.

    Have I heard this before?

    It’s new, I just picked it up and was breaking it in. Personally, I can’t listen to something new without really listening to it. Every so often I ask myself, ‘Do I like this? Why isn’t it like their other stuff? etc etc

    So I’m distracted. And that’s a continuous 40 minute distraction that comes in and out of my head. It’s like no air conditioner on a hot day, I’m regularly interrupted by discomfort.

    Album No.2 is The Red Chord’s first album. I know this one very well and it’s fast. It has energy that should get me going. It’s a fun album for me so I can enjoy myself while I work. So what’s the problem this time?

    Too many changes. It’s a fairly very erratic record. I can’t get in a groove with this! I may be enjoying myself, but I’m constantly stopping to listen. We need a change.

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    Before we do that, though, let’s look at classical music.

    mozart plaque

      I’m a fan. A casual but regular listener. So I have that option. But why classical?

      Have you heard of the Mozart Effect? Scientists have generally disproven the significance of this phenomenon but we will humor it here, particular because this author believes there is some merit to it.

      The term was coined by Alfred A. Tomatis, a French Ear, Nose and Throat specialist, whose experiments playing the music of Mozart to 3 yr olds found increase in brain development. That old chestnut about playing your unborn child classical music has scientific foundation.

      It apparently increases spatial-temporal reasoning. Various studies using college students have shown improvements in test results as a result of listening to 10 minutes of Mozart’s Sonata for Two Pianos in D Major.

      However, spatial reasoning is the brain’s ability to orientate shapes in space – relevant to higher mathematics, architecture, engineering, drawing and chess. Sadly, whether you’re working with shapes or not is irrelevant to this article. We’re looking at music for productivity.

      Worth mentioning is how classical music can, in general, be calming and, because it generally involves slow phrasing, can aid with keeping you moving on your work tasks. This refers to that ‘groove’ I mentioned earlier.

      Also there are, unless you’re listening to an opera, no lyrics. Words are distracting, especially when writing! But is this enough? Classical pieces can have sudden rises and many variations in feeling and tempo, so that distractionless groove I’m looking for is interrupted.

      So I put on Brian Eno’s Discreet Music. The title track is 30 minutes of ambient-esque classical phrases. I’m not distracted and I become very peaceful. I can work well under this spell for a little while, but I usually become too calm to continue work for a descent period of time.

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      My solution, Shpongle. I’ll confess, it’s psy-trance; but I’m not a hippie!

      Again, I’ll reiterate that musical choice is based on your tastes. Everyone is different. Take this explanation of why I put trance music on while writing, and relate it to something that you like which has similar characteristics. I’ll have examples at the end.

      As you know, trance has a continuous beat. “Doof Doof,” as they say here. It’s a groove, and because it is very up tempo it works really well with getting my energy level up and keeping it there. Many trance songs have lyrics, although minimal, it may help choosing albums with very little to none – usually LPs from the mid-nineties.

      Also trance music has gradual climaxes and anti-climaxes. This is great for writing. You begin typing while the track gets started, and while it builds, you begin writing more profusely and with conviction. That epic feel in trance music helps you from dropping out and procrastinating. This work I’m doing is important!

      Finally I would also like to mention that trance albums are generally on the long side, with tracks running at around 2-3 times longer than ‘regular’ songs. Sometimes the end of a song can feel like an interruption. If the songs are longer, you have more time of straight work.

      When choosing music that you want to help you work, try thinking of these points:

      • 1. The groove. Upbeat tempos will help with your energy and, like a jogger, keep you going.
      • 2. Familiarity. This helps you fall into your work without thinking about the music.
      • 3. Continuity. Something with gradual or subtle changes will keep distractions at bay. Familiarity with the music helps in this instance also.
      • 4. Length. A long song means you have more time. Think of that 10 minutes of solid work you want to knock out. If you have a song that spans that time without interruption, all the better.

      Now let’s look at some more examples, that I can think of, of artists who may work as well.

      Slower, relaxing: Lee Perry, Horace Andy and other dub artists.

      Slower, heavy: Graves At Sea, Jesu and other sludge bands.

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      Faster, heavy: Slayer, Nile and other thrash or grind bands.

      Faster, electronic: Goldie, Ram Trilogy and other drum’n’bass without lyrics.

      Continuous, older: Pink Floyd’s Dark Side of the Moon.

      Continuous, newer: Meshuggah’s Catch 33.

      Naturally, there is so much music out there that could improve your workflow. Why not think about what might be better than you’re regular listening habits? Maybe completely ambient tracks work for you, or talk radio is perfect, but thinking about your choices can immediately benefit your output.

      What works for you?

      Other tips:

      • Wear headphones. It’s better audio and privacy rolled into one. You are less likely to be disturbed by others if you’re wearing cans.
      • Don’t listen to records. I love my vinyl, but getting up to flip sides and change records every 15 minutes is a big workflow interrupter. Make a playlist on your computer that reflects your schedule. Same goes for CDs.
      • If you must, download music while you’re away from the computer. The temptation is too great to check download status, and if complete, listen to your new gems.

      The Mozart Effect – [TheSketpicsDictionary]

      More by this author

      Craig Childs

      Craig is an editor and web developer who writes about happiness and motivation at Lifehack

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      Last Updated on November 19, 2020

      The Gentle Art of Saying No for a Less Stressful Life

      The Gentle Art of Saying No for a Less Stressful Life

      It’s a simple fact that you can never be productive if you take on too many commitments—you simply spread yourself too thin and will not be able to get anything done, at least not well or on time. That’s why the art of saying no can be a game changer for productivity.

      Requests for your time are coming in all the time—from family members, friends, children, coworkers, etc. To stay productive, minimize stress, and avoid wasting time, you have to learn the gentle art of saying no—an art that many people have problems with.

      What’s so hard about saying no? Well, to start with, it can hurt, anger, or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

      However, it doesn’t have to be difficult or hard on your relationship. Here’s how to stop people pleasing and master the gentle art of saying no.

      1. Value Your Time

      Know your commitments and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it.

      Be honest when you tell them that: “I just can’t right now. My plate is overloaded as it is.” They’ll sympathize as they likely have a lot going on as well, and they’ll respect your openness, honesty, and attention to self-care.

      2. Know Your Priorities

      Even if you do have some extra time (which, for many of us, is rare), is this new commitment really the way you want to spend that time?

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      For example, if my wife asks me to pick up the kids from school a couple of extra days a week, I’ll likely try to make time for it as my family is my highest priority. However, if a coworker asks for help on some extra projects, I know that will mean less time with my wife and kids, so I will be more likely to say no. 

      However, for others, work is their priority, and helping on extra projects could mean the chance for a promotion or raise. It’s all about knowing your long-term goals and what you’ll need to say yes and no to in order to get there. 

      You can learn more about how to set your priorities here.

      3. Practice Saying No

      Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word[1].

      Sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.

      4. Don’t Apologize

      A common way to start out is “I’m sorry, but…” as people think that it sounds more polite. While politeness is important when you learn to say no, apologizing just makes it sound weaker. You need to be firm and unapologetic about guarding your time.

      When you say no, realize that you have nothing to feel bad about. You have every right to ensure you have time for the things that are important to you. 

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      5. Stop Being Nice

      Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. However, if you erect a wall or set boundaries, they will look for easier targets.

      Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.

      6. Say No to Your Boss

      Sometimes we feel that we have to say yes to our boss—they’re our boss, right? And if we start saying no, then we look like we can’t handle the work—at least, that’s the common reasoning[2].

      In fact, it’s the opposite—explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.

      7. Pre-Empting

      It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting,

      “Look, everyone, just to let you know, my week is booked full with some urgent projects, and I won’t be able to take on any new requests.”

      This, of course, takes a great deal of awareness that you’ll likely only have after having worked in one place or been friends with someone for a while. However, once you get the hang of it, it can be incredibly useful.

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      8. Get Back to You

      Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, try saying no this way:

      “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.”

      At least you gave it some consideration.

      9. Maybe Later

      If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say,

      “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].”

      Next time, when they check back with you, you might have some free time on your hands. If you need to continue saying no, here are some other ways to do so[3]:

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      Saying no the healthy way

        10. It’s Not You, It’s Me

        This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often, the person or project is a good one, but it’s just not right for you, at least not at this time.

        Simply say so—you can compliment the idea, the project, the person, the organization—but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true, as people can sense insincerity.

        The Bottom Line

        Saying no isn’t an easy thing to do, but once you master it, you’ll find that you’re less stressed and more focused on the things that really matter to you. There’s no need to feel guilty about organizing your personal life and mental health in a way that feels good to you.

        Remember that when you learn to say no, isn’t about being mean. It’s about taking care of your time, energy, and sanity. Once you learn how to say no in a good way, people will respect your willingness to practice self-care and prioritization. 

        More Tips for a Less Stressful Life

        Featured photo credit: Kyle Glenn via unsplash.com

        Reference

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