Advertising
Advertising

Minimize Work: Cut Your Work Week in Half in 6 Steps

Minimize Work: Cut Your Work Week in Half in 6 Steps
Desk

    Let’s assume for a moment that you work too much and you’re not that happy with that arrangement. You’d like to work as little as possible, maximize the time you do work, and make time for the stuff that really matters for you — your loved ones, your passions, exercise, hobbies, fun.

    It’s possible. It’s not easy, and it takes some sacrifices, but if you really work at it, you can cut your work week in half.

    Advertising

    It will require you to step back and re-design your work life. It will require some major life changes. But they are worth the effort. Here’s how to do it, in six steps:

    1. Become super valuable. If you’re not already one of the top performers in your company, or an expert or extremely knowledgeable in a valuable area, this will be your first priority. You must become extremely valuable. This will mean that you’ll need to educate yourself, at work and after hours, and dedicate yourself to learning a skill set that most people do not have. This could take months, if you don’t already have a jump in this area. Burn the midnight oil, educate yourself on weekends, find a mentor, read books and websites, and practice. If you work at it, you can become an expert and have a skill set that will be valuable not just at your workplace, but wherever you decide to go.

    Advertising

    2. Work for yourself. Once you’re super valuable, you’ve got what it takes to quit your job. Why give all this value to a company when you could be giving it to yourself? Cut out the middleman and hire out your services directly. As an interim step, you could do this as a side business while still working for your job. Or better yet, convince your work to let you work from home, reduce your salary and hours, and start up your side business while still getting a steady (if reduced) income from your regular job. Just be sure this isn’t a conflict of interest with your day job — you don’t want to get into any ethical tangles. If you’re super valuable, your day job will allow you to work from home rather than lose you.

    3. Raise your rates. In order to support your lifestyle on half your work week, you’ll need to make the same (or more) money while working fewer hours. This means you’ll need to make a higher pay per hour. Figure out what you’ll need to make per month, divide that by the number of hours you want to work, and that’s your new hourly rate. If that’s way too high compared to the industry average, you’ll need to either be way better than everyone else, or you’ll need to find a way to lower your income needs. You can do this by reducing your spending and your overhead costs. Simplify to work less.

    Advertising

    4. Know your biggest ROI tasks. Which are the tasks that will really make you money, that will make a name for you, that will give you the most bang for your buck? Find those truly valuable Most Important Tasks (MITs) each week and each day, and you will know what you need to concentrate on. Eliminate as much of the rest of your tasks (and distractions) as possible, and cut your work down to these MITs. Be brutal. If it’s not going to make you a lot of money, or pay off big time for you in the long term, eliminate it.

    5. Set your hours. OK, you’ve done a lot of work to get to this step, but you’re now at that beautiful stage where you can control your work week. How many hours do you want to work? Don’t consider how many you think you need to work. Only consider how many you want to work. Now plot those hours in your work day and your work week. This is your new work schedule. Isn’t it wonderful? This is the payoff for the work in the first four steps.

    Advertising

    6. Focus. OK, you’ve set your dream work week, and you know what tasks you should be doing during those hours (your MITs), and you’ve set a pay rate that’s high enough to support you financially. Now you just need to do the MITs within the hours you set. To do this, you’ll need to eliminate all distractions. Yes, ALL distractions. Email, feeds, IM, Twitter, Digg, forums, phone calls, TV, DVDs. Everything. Clear the clutter from your work space. Turn off all computer notifications. Now really do those tasks. If you’ve simplified your task list down to your MITs for the day, you don’t even need to worry about your productivity system. Just crank it out. Set a timer and really get into the flow of your work.

    And when you’re done with your MITs, log your billable work, and get away from the computer. Go out and enjoy life.

    Leo Babauta blogs regularly about achieving goals and becoming productive through daily habits on Zen Habits. Read his articles on Zen To Done (ZTD), the Top 50 Productivity Blogs, doubling your productivity, keeping your inbox empty, becoming an early riser, and the Top 20 Motivation Hacks.

    More by this author

    Leo Babauta

    Founder of Zen Habits and expert in habits building and goals achieving.

    The Gentle Art of Saying No How to Find Your Passion and Live a Fulfilling Life Simple Productivity: 10 Ways to Do More by Focusing on the Essentials How to Pare Your To-do List Down to the Essentials A Guide to Becoming a Better Writer: 15 Practical Tips

    Trending in Featured

    1 How to Get out of a Rut: 12 Useful Ways to Get Unstuck 2 15 Ways to Cultivate Lifelong Learning for a Sharper Brain 3 How to Get Promoted When You Feel Stuck in Your Current Position 4 Building Relationships: 11 Rules for Self-Promotion 5 7 Steps For Making a New Year’s Resolution and Keeping It

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

    Advertising

    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

    Advertising

    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

    Advertising

    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

    Advertising

    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

    Read Next