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Minimize Work: Cut Your Work Week in Half in 6 Steps

Minimize Work: Cut Your Work Week in Half in 6 Steps
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    Let’s assume for a moment that you work too much and you’re not that happy with that arrangement. You’d like to work as little as possible, maximize the time you do work, and make time for the stuff that really matters for you — your loved ones, your passions, exercise, hobbies, fun.

    It’s possible. It’s not easy, and it takes some sacrifices, but if you really work at it, you can cut your work week in half.

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    It will require you to step back and re-design your work life. It will require some major life changes. But they are worth the effort. Here’s how to do it, in six steps:

    1. Become super valuable. If you’re not already one of the top performers in your company, or an expert or extremely knowledgeable in a valuable area, this will be your first priority. You must become extremely valuable. This will mean that you’ll need to educate yourself, at work and after hours, and dedicate yourself to learning a skill set that most people do not have. This could take months, if you don’t already have a jump in this area. Burn the midnight oil, educate yourself on weekends, find a mentor, read books and websites, and practice. If you work at it, you can become an expert and have a skill set that will be valuable not just at your workplace, but wherever you decide to go.

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    2. Work for yourself. Once you’re super valuable, you’ve got what it takes to quit your job. Why give all this value to a company when you could be giving it to yourself? Cut out the middleman and hire out your services directly. As an interim step, you could do this as a side business while still working for your job. Or better yet, convince your work to let you work from home, reduce your salary and hours, and start up your side business while still getting a steady (if reduced) income from your regular job. Just be sure this isn’t a conflict of interest with your day job — you don’t want to get into any ethical tangles. If you’re super valuable, your day job will allow you to work from home rather than lose you.

    3. Raise your rates. In order to support your lifestyle on half your work week, you’ll need to make the same (or more) money while working fewer hours. This means you’ll need to make a higher pay per hour. Figure out what you’ll need to make per month, divide that by the number of hours you want to work, and that’s your new hourly rate. If that’s way too high compared to the industry average, you’ll need to either be way better than everyone else, or you’ll need to find a way to lower your income needs. You can do this by reducing your spending and your overhead costs. Simplify to work less.

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    4. Know your biggest ROI tasks. Which are the tasks that will really make you money, that will make a name for you, that will give you the most bang for your buck? Find those truly valuable Most Important Tasks (MITs) each week and each day, and you will know what you need to concentrate on. Eliminate as much of the rest of your tasks (and distractions) as possible, and cut your work down to these MITs. Be brutal. If it’s not going to make you a lot of money, or pay off big time for you in the long term, eliminate it.

    5. Set your hours. OK, you’ve done a lot of work to get to this step, but you’re now at that beautiful stage where you can control your work week. How many hours do you want to work? Don’t consider how many you think you need to work. Only consider how many you want to work. Now plot those hours in your work day and your work week. This is your new work schedule. Isn’t it wonderful? This is the payoff for the work in the first four steps.

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    6. Focus. OK, you’ve set your dream work week, and you know what tasks you should be doing during those hours (your MITs), and you’ve set a pay rate that’s high enough to support you financially. Now you just need to do the MITs within the hours you set. To do this, you’ll need to eliminate all distractions. Yes, ALL distractions. Email, feeds, IM, Twitter, Digg, forums, phone calls, TV, DVDs. Everything. Clear the clutter from your work space. Turn off all computer notifications. Now really do those tasks. If you’ve simplified your task list down to your MITs for the day, you don’t even need to worry about your productivity system. Just crank it out. Set a timer and really get into the flow of your work.

    And when you’re done with your MITs, log your billable work, and get away from the computer. Go out and enjoy life.

    Leo Babauta blogs regularly about achieving goals and becoming productive through daily habits on Zen Habits. Read his articles on Zen To Done (ZTD), the Top 50 Productivity Blogs, doubling your productivity, keeping your inbox empty, becoming an early riser, and the Top 20 Motivation Hacks.

    More by this author

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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