Advertising
Advertising

Managing the Transition from Office Job to Work-at-Home

Managing the Transition from Office Job to Work-at-Home

houses

    When lay-offs and redundancies are on the rise, it generally follows that people trying to make a living from home, working for themselves, or over the Internet are on the increase as well. So it stands to reason that as we speak, thousands of people are sitting in their new home office (quite possibly the living room, or the dining room table) and tearing their hair out asking: How do work-at-homers actually manage to get anything done when there’s a TV in the next room, a coffee machine in the kitchen and all sorts of fun stuff to do in the laundry?

    If that’s you, well, I feel sorry for you. Not because writing for a productivity blog means that I’ve found the secret to getting everything done before everyone else, but because it’s hard, really hard, to work from home, and there’s only so much you can do to make it easier. That’s what this article’s about.

    Advertising

    Here are some tips to help you make the transition from the office job, where the environment is tailored to make sure you don’t do anything except work, to the home office, where every distraction you could’ve asked for is present.

    Use Your Newfound Mobility

    If working from the same cubicle day in and day out was frustrating and claustrophobic, do you think it’ll be any different in your home office? For your sanity, use your newfound mobility and get out. You can work from a wide variety of places these days, including cafes and fast food joints, not to mention Starbucks which is somewhere in between the two. If you live in a central location, even better – you can grab your laptop bag and get some exercise walking to your work location, which brings me to…

    Start an Exercise Plan

    This is, of course, one of those things you’re supposed to be doing regardless of where you work. The thing is, you need exercise even more when you work at home; you can go the whole day without leaving the house much of the time. You don’t even get the minuscule activity of walking to the car, and from the car to your cubicle. The sad truth about working from home: you will get fatter than if you were still working in an office, unless you take measures to stay healthy.

    Advertising

    Exercise is also an important part of making the transition from the office job to working at home. If you can go for a jog or a walk in the morning before you start work, you’ll find yourself much more clear-headed and motivated to work, which is a huge help. It can become very hard to get motivated when you spend most of your life in the one building.

    Plan for Lunch, Before it Plans for You

    If you don’t plan for lunch, then you might find that lunch starts making its own plans for your day, or your weight. If you haven’t planned for a non-intrusive but relaxing lunch break you might find yourself cooking a gourmet meal that takes two or three hours to complete (for the same reason one might suddenly choose to clean that rangehood that hasn’t been touched in months: to get out of working), or you might find yourself constantly driving up to the nearest McDonalds or KFC. Eating an unhealthy diet is not something I’d recommend in any circumstances, let alone those were the sole motivator in the business is you.

    Low Information Diet

    So that particular headline contains one of those annoying buzzphrases, but here’s the thing: there are no checks and balances to keep distractions at bay when managers aren’t patrolling the cubicles and sysadmins aren’t watching your screen without your knowledge. You’ll check email, Google Reader and even the ghastly Twitter and fritter away your precious productive time if you are not careful.

    Advertising

    Take a page from Tim Ferriss’s book (literally). Check email twice a day, at 12:00pm and 4:00pm. As for Google Reader? Don’t check it – maybe if you’re out of work hours, but not during them. I’m guilty of checking my work-related feeds using Google Reader amongst my personal feeds. Don’t do that, it’s stupid. As for Twitter? Unless your manager asks you to tweet during your work day (yeah right, you say, but it has happened to me!) then don’t. Even. Think. About. It.

    Create Comfort

    I read a book that said you shouldn’t spend money on your desk or office chair or what have you when you’re starting a work-at-home business. Forget it. If you’re not comfortable, the jabbing of your chair or the over- or under-elevation of your desk will gnaw at your mind and add yet another layer of distraction to your day. Get great furniture, and deck out the room with things that relax you – whether that’s posters of Cannibal Corpse or a zen garden and one of those little mini water fountains, that’s up to personal taste.

    Your office should be a place you enjoy entering, not a place that fills you with dread.

    Advertising

    Read Books, Watch Movies

    Don’t forget to entertain yourself. Make sure you’re reading a good fiction book at any given time, and don’t forget to watch the odd movie, even go out to the cinema and see one. These sort of recreational activities feed your mind while relaxing it; they’re perfect for creative individuals. That said, creatives need to relax without other people’s ideas being thrown at them sometimes, or when would your own mind get a chance to tell you about the bright ideas it has had lately?

    Work Hours and Deadlines

    Set work hours: 9am to 5pm, 5am to 1pm, 6pm to 2am, it doesn’t really matter when as long as you can tweak your lifestyle and body clock to suit. The important thing is that you set work hours, both for yourself – you only work during these hours – and for others, so that clients know when they can and can’t interrupt you and so family and friends don’t break your concentration.

    Don’t Forget Your Friends & Family

    Another common problem for work-at-homers is that we become social hermits. I know it happens to me. A few times, I haven’t seen anyone at all because I started so early and finished so late – despite living with my wife, my toddler and my newborn (not the quietest of housemates). Make sure you spend a couple of hours with your family each day if you have one, and regularly schedule things with your friends – whether it is going out somewhere or just having a beer at your house. The bonus – not that this should be your primary motivation – is that you’ll make sure you get your work done in time to meet your other commitments.

    You might be seeing a pattern in all this. The thing that will make your transition the easiest is to take care of yourself and treat yourself as you would an expensive car – regularly serviced and in good shape. The irony is that taking care of oneself is usually the first thing to go in those who work where they live. Take care of your health, your mind, and your relationships.

    More by this author

    How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage 19 Free GTD Apps for Windows, Mac & Linux 32 Hacks for Sticking to Your Budget

    Trending in Featured

    1The Gentle Art of Saying No 26 Proven Ways To Make New Habits Stick 3Simple Productivity: 10 Ways to Do More by Focusing on the Essentials 4Back to Basics: Your Calendar 550 Ways to Increase Productivity and Achieve More in Less Time

    Read Next

    Advertising
    Advertising

    The Gentle Art of Saying No

    The Gentle Art of Saying No

    No!

    It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

    Advertising

    But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

    Advertising

    What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

    Advertising

    But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

    1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
    2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
    3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
    4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
    5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
    6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
    7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
    8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
    9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
    10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

    Featured photo credit: Pexels via pexels.com

    Advertising

    Read Next