Advertising
Advertising

Making Fake Deadlines Real: Completing Projects with Self-Assigned Deadlines

Making Fake Deadlines Real: Completing Projects with Self-Assigned Deadlines
Timer

    As a freelance writer, nothing annoys me more than a client who tells me, “Oh, just get it to me whenever you can.” I hate it! I need deadlines in order to schedule and prioritize my work. I do what I can to get clients to nail down a deadline, but sometimes that just doesn’t happen. That’s when I have to go to Plan B: the ‘fake’ deadline.

    Fake is a bit of a misnomer — I should really refer to it as a self-assigned deadline. There is a reason that I call such deadlines fakes, though: there doesn’t really seem to be any sort of consequence for not completing the project on time, or even ever. I hear “whenever” from a client and I translate it to “never.” I’ve even worked it out logically. If a client doesn’t feel a project is important enough to have a deadline, it must not be important to her. I know I’m far more likely to procrastinate on a project that doesn’t feel important, and even if I get to it, I’ll dilly-dally on it. I won’t put out my full effort to getting it done and off my to-do list like I would for a time-sensitive project.

    Advertising

    Following Through on Fake Deadlines

    My reasoning aside, though, I don’t get paid for projects that don’t get done. I have to make sure that I finish projects, even those without deadlines, so that I can move on to other work and other paychecks. I have to make those self-assigned deadlines feel real.

    Give the Client a Deadline: I’ve found that I can make a deadline real by getting a client’s approval for it. I may do nothing more than send out an email saying that I’ll have the project done by Friday — or any other specific date — but it’s enough to create an expectation in both the client and myself that I’ll be done by that deadline. Even a little bit of outside expectation can be enough to get me out of a procrastinating mindset. I’ve created such expectations with individuals other than my client, as well (there could be any number of reasons you wouldn’t want to pin down a specific date for your client). I find just telling a friend that I’ll be working on a given project today can get me moving. There’s still less of a consequence in not completing a task I told a friend about than a deadline I mentioned to a client.

    Advertising

    Think About the Money: I’m afraid I’m quite the money-grubbing capitalist. One of my best motivators is thinking about where a particular paycheck is going to go. For instance, I may have an open-ended project that, if I just get it done before the end of the week, I should get the money in time to pay my rent. While money may not be the only reason that I work on a project, it is definitely an important aspect.

    Focus on the Client: I often do projects where I am the client — I’m the person assigning the deadlines, which can be a real problem for ensuring that the project gets done. Writing for my personal blog is a great example. It can be hard for me to convince myself to devote money to a project that isn’t going to immediately contribute to paying my bills and could be done at any time. I have to separate myself from the project and think of someone else as my client. For my blog, my readers might be my clients: they expect posts every so often and anything I can do to make my blog more reader-friendly is going to make my clients/readers happier.

    Advertising

    Don’t Make It A Rainy Day Project: I think most of us have lists of things we’ll get to when we don’t have anything better to do — maybe on a rainy day. Sometimes projects with no due date in sight wind up on that list, pushed off until we have time for it. Well, I always have something better to do: I can get a head start on upcoming projects, bake cookies or read that book I’ve been dying to find time to read. I can’t allow projects that I actually intend to do to wind up on that list.

    Create Fake Rewards: I’ve found that rewarding myself for getting a job done is especially effective for short-term deadlines. For instance, I’ll tell myself that if I meet one of my ‘fake’ deadlines by the end of the day, I’ll make one of my favorite dinners. I try to scale the reward to the size of the project — I wouldn’t want to make my reward buying something more expensive than the payout for the project. But even something little can motivate me to just finish the project. I’ve heard of people making fake penalties for not following through on a particular assignment, but, personally, I’ve just never been able to follow through on that sort of punishment — it feels far more fake than my little rewards.

    Advertising

    Do It Now: If I have a small project that I can easily get done in the time I have left today, I’ll do it. One of my biggest problems with self-assigned deadlines is that they will get pushed back in favor of more immediate due dates. So, if I find myself with time, I like to knock out work while I’m thinking about it. My only concern is letting clients think that I will always turn around a project that quickly.

    More by this author

    8 Replacements for Google Notebook 5 Sites Where You Can Sell Your Photos 7 Tools to Find Someone Online 19 Entrepreneurship Websites Worth Checking Out 50 Businesses You Can Start In Your Spare Time

    Trending in Featured

    1 8 Replacements for Google Notebook 2 22 Tips for Effective Deadlines 3 How to Get out of a Rut: 12 Useful Ways to Get Unstuck 4 15 Ways to Cultivate Lifelong Learning for a Sharper Brain 5 How to Get Promoted When You Feel Stuck in Your Current Position

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on May 14, 2019

    8 Replacements for Google Notebook

    8 Replacements for Google Notebook

    Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

    1. Zoho Notebook
      If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
    2. Evernote
      The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
    3. Net Notes
      If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
    4. i-Lighter
      You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
    5. Clipmarks
      For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
    6. UberNote
      If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
    7. iLeonardo
      iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
    8. Zotero
      Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

    I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

    Advertising

    In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

    Advertising

    Advertising

    Read Next