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Making Fake Deadlines Real: Completing Projects with Self-Assigned Deadlines

Making Fake Deadlines Real: Completing Projects with Self-Assigned Deadlines
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    As a freelance writer, nothing annoys me more than a client who tells me, “Oh, just get it to me whenever you can.” I hate it! I need deadlines in order to schedule and prioritize my work. I do what I can to get clients to nail down a deadline, but sometimes that just doesn’t happen. That’s when I have to go to Plan B: the ‘fake’ deadline.

    Fake is a bit of a misnomer — I should really refer to it as a self-assigned deadline. There is a reason that I call such deadlines fakes, though: there doesn’t really seem to be any sort of consequence for not completing the project on time, or even ever. I hear “whenever” from a client and I translate it to “never.” I’ve even worked it out logically. If a client doesn’t feel a project is important enough to have a deadline, it must not be important to her. I know I’m far more likely to procrastinate on a project that doesn’t feel important, and even if I get to it, I’ll dilly-dally on it. I won’t put out my full effort to getting it done and off my to-do list like I would for a time-sensitive project.

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    Following Through on Fake Deadlines

    My reasoning aside, though, I don’t get paid for projects that don’t get done. I have to make sure that I finish projects, even those without deadlines, so that I can move on to other work and other paychecks. I have to make those self-assigned deadlines feel real.

    Give the Client a Deadline: I’ve found that I can make a deadline real by getting a client’s approval for it. I may do nothing more than send out an email saying that I’ll have the project done by Friday — or any other specific date — but it’s enough to create an expectation in both the client and myself that I’ll be done by that deadline. Even a little bit of outside expectation can be enough to get me out of a procrastinating mindset. I’ve created such expectations with individuals other than my client, as well (there could be any number of reasons you wouldn’t want to pin down a specific date for your client). I find just telling a friend that I’ll be working on a given project today can get me moving. There’s still less of a consequence in not completing a task I told a friend about than a deadline I mentioned to a client.

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    Think About the Money: I’m afraid I’m quite the money-grubbing capitalist. One of my best motivators is thinking about where a particular paycheck is going to go. For instance, I may have an open-ended project that, if I just get it done before the end of the week, I should get the money in time to pay my rent. While money may not be the only reason that I work on a project, it is definitely an important aspect.

    Focus on the Client: I often do projects where I am the client — I’m the person assigning the deadlines, which can be a real problem for ensuring that the project gets done. Writing for my personal blog is a great example. It can be hard for me to convince myself to devote money to a project that isn’t going to immediately contribute to paying my bills and could be done at any time. I have to separate myself from the project and think of someone else as my client. For my blog, my readers might be my clients: they expect posts every so often and anything I can do to make my blog more reader-friendly is going to make my clients/readers happier.

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    Don’t Make It A Rainy Day Project: I think most of us have lists of things we’ll get to when we don’t have anything better to do — maybe on a rainy day. Sometimes projects with no due date in sight wind up on that list, pushed off until we have time for it. Well, I always have something better to do: I can get a head start on upcoming projects, bake cookies or read that book I’ve been dying to find time to read. I can’t allow projects that I actually intend to do to wind up on that list.

    Create Fake Rewards: I’ve found that rewarding myself for getting a job done is especially effective for short-term deadlines. For instance, I’ll tell myself that if I meet one of my ‘fake’ deadlines by the end of the day, I’ll make one of my favorite dinners. I try to scale the reward to the size of the project — I wouldn’t want to make my reward buying something more expensive than the payout for the project. But even something little can motivate me to just finish the project. I’ve heard of people making fake penalties for not following through on a particular assignment, but, personally, I’ve just never been able to follow through on that sort of punishment — it feels far more fake than my little rewards.

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    Do It Now: If I have a small project that I can easily get done in the time I have left today, I’ll do it. One of my biggest problems with self-assigned deadlines is that they will get pushed back in favor of more immediate due dates. So, if I find myself with time, I like to knock out work while I’m thinking about it. My only concern is letting clients think that I will always turn around a project that quickly.

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    Last Updated on May 12, 2020

    8 Steps to Continuous Self Motivation Even During the Difficult Times

    8 Steps to Continuous Self Motivation Even During the Difficult Times

    Many of us find ourselves in motivational slumps that we have to work to get out of. Sometimes it’s like a continuous cycle where we are motivated for a period of time, fall out and then have to build things back up again.

    There is nothing more powerful for self-motivation than the right attitude. You can’t choose or control your circumstance, but you can choose your attitude towards your circumstances.

    How I see this working is while you’re developing these mental steps, and utilizing them regularly, self-motivation will come naturally when you need it.

    The key, for me, is hitting the final step to Share With Others. It can be somewhat addictive and self-motivating when you help others who are having trouble.

    A good way to have self motivation continuously is to implement something like these 8 steps from Ian McKenzie.[1] I enjoyed Ian’s article but thought it could use some definition when it comes to trying to build a continuous drive of motivation. Here is a new list on how to self motivate:

    1. Start Simple

    Keep motivators around your work area – things that give you that initial spark to get going.

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    These motivators will be the Triggers that remind you to get going.

    2. Keep Good Company

    Make more regular encounters with positive and motivated people. This could be as simple as IM chats with peers or a quick discussion with a friend who likes sharing ideas.

    Positive and motivated people are very different from the negative ones. They will help you grow and see opportunities during tough times.

    Here’re more reasons why you should avoid negative people: 10 Reasons Why You Should Avoid Negative People

    3. Keep Learning

    Read and try to take in everything you can. The more you learn, the more confident you become in starting projects.

    You can train yourself to crave lifelong learning with these tips: How to Develop a Lifelong Learning Habit

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    4. See the Good in Bad

    When encountering obstacles or challenging goals, you want to be in the habit of finding what works to get over them.

    Here are 10 tips to make positive thinking easy.

    5. Stop Thinking

    Just do. If you find motivation for a particular project lacking, try getting started on something else. Something trivial even, then you’ll develop the momentum to begin the more important stuff.

    When you’re thinking and worrying about it too much, you’re just wasting time. These tried worry busting techniques can help you.

    6. Know Yourself

    Keep notes on when your motivation sucks and when you feel like a superstar. There will be a pattern that, once you are aware of, you can work around and develop.

    Read for yourself how the magic of marking down your mood works.

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    7. Track Your Progress

    Keep a tally or a progress bar for ongoing projects. When you see something growing, you will always want to nurture it.

    Take a look at these 4 simple ways to track your progress so you have motivation to achieve your goals.

    8. Help Others

    Share your ideas and help friends get motivated. Seeing others do well will motivate you to do the same. Write about your success and get feedback from readers.

    Helping others actually helps yourself, here’s why.

    What I would hope happens here is you will gradually develop certain skills that become motivational habits.

    Once you get to the stage where you are regularly helping others keep motivated – be it with a blog or talking with peers – you’ll find the cycle continuing where each facet of staying motivated is refined and developed.

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    Too Many Steps?

    If you could only take one step? Just do it!

    Once you get started on something, you’ll almost always just get into it and keep going. There will be times when you have to do things you really don’t want to: that’s where the other steps and tips from other writers come in handy.

    However, the most important thing, that I think is worth repeating, is to just get started.

    Get that momentum going and then when you need to, take Ian’s Step 7 and Take A Break. No one wants to work all the time!

    More Tips for Boosting Motivation

    Featured photo credit: Japheth Mast via unsplash.com

    Reference

    [1] Ian McKenzie: 8 mental steps to self-motivation

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