Advertising
Advertising

Make Time Management a Lifestyle

Make Time Management a Lifestyle
Lifestyle

    Most of us would like to accomplish more than what we are able to in a day. How many times have you felt that it would be so much easier if you only had a few more extra hours in a day to complete the various tasks that you have on your plate? And how many times have you wished that you could do with a lesser amount of stress and strain that your workload is causing you?

    Advertising

    The thing you need to know to overcome this feeling of being over laden with work all the time is to be able to manage your time better. And the most important thing to understand is that time management is not something that you can do as and when you feel that work is getting difficult to handle. It is a lifestyle that you need to adopt and practice each and every day of your life! It is a habit that will lead you to a life where you have peace of mind, better and more efficient work churn out and more time on your hands to do the things you enjoy.

    Advertising

    The other thing to appreciate when you start off on your journey to be able to manage your time better is to be prepared that this change that you are going to adopt in your lifestyle will take some time to internalize. It is not something that you can switch on at will. But also be aware of the fact that once this change has been made, life will be much smoother.

    Advertising

    There are many techniques that you can adopt to help you in managing your time better and get a kick-start in this process. And the best technique to start with is to learn how to focus on the job at hand. This can be done once you have prepared a list and prioritized the tasks that you have on hand. But once you have decided to take up a particular job, don’t let yourself get distracted on the way. Don’t allow thoughts on other projects to mingle and disturb your thought process. Ensure that you are determined to complete the job at hand before you allow your mind to take detours into other arenas awaiting attention. Avoid taking any kind of breaks while you are at that task and ensure that you complete it before you consider a cup of coffee or a call that you need to make.

    Advertising

    Learning the tricks of determination, concentration and discipline shall ensure that after a while you will get so used to focusing on the task that you are doing that you will not need to consciously drive out errant thoughts from entering. At this level, you can safely assume that you have learnt one of the tricks of time management that will ensure that your work gets finished on time and is far better in quality that it used to be earlier.

    Vishal P. Rao runs the Work at Home Forum, an online community of those who work from home.

    More by this author

    Managing Stress in Daily Life Time Management: Handling Disruptions in Daily Schedules Get Rid of Your Clutter! Dealing with an Angry Spouse Making Quick Choices to Manage Time Better

    Trending in Featured

    1 The Importance of Reminders (And How to Make a Reminder Work) 2 How to Master the Art of Prioritization 3 40 Top Productivity Apps for iPhone (2020 Updated) 4 How to Break Out of Your Comfort Zone 5 How to Find Time for Yourself

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 13, 2020

    The Importance of Reminders (And How to Make a Reminder Work)

    The Importance of Reminders (And How to Make a Reminder Work)

    No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

    Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

    Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

    A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

    Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

    In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

    Advertising

    From Creating Reminders to Building Habits

    A habit is any act we engage in automatically without thinking about it.

    For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

    This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

    The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

    That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

    Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

    Advertising

    The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

    Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

    But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

    The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

    The Wonderful Thing About Triggers — Reminders

    A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

    For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

    Advertising

    But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

    If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

    For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

    These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

    For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

    How to Make a Reminder Works for You

    Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

    Advertising

    Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

    Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

    My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

    Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

    I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

    More on Building Habits

    Featured photo credit: Unsplash via unsplash.com

    Reference

    [1] Getting Things Done: Trusted System

    Read Next