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How to Keep Your iTunes Video Library Organized

How to Keep Your iTunes Video Library Organized

    Sometimes, I think I’m way too anal about some things. According to some of the comments on my previous posts, you agree. But nothing beats how much of a Nazi I am when it comes to my iTunes library.

    Sure, I know the clamor is coming; iTunes sucks, use (insert alternative software here) instead. I’m on a Mac as I write this, I own an iPhone and an Apple TV and a few other Macs are planted here and there around the house. So it just makes plain sense for me to use iTunes.

    But I hate the hoops you have to jump through to keep your iTunes video library in a decent state.

    It used to be that I had to save my AVI movies as “pretend” MP4 files, or create separate reference files that just masqueraded as MP4s when they actually pointed to the original AVI. That was pretty bad, especially since the latter option created a bit of a mess in my folder structure and used up more space.

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    Then I got my iPhone, and then later on my Apple TV, and both of these only run MOVs and MP4s. You can hack the Apple TV and jailbreak the iPhone, but I’m too lazy to play with the iPhone’s innards (“What! You’re a Lifehack writer!” I hear you say) and I tried the Apple TV hacks and didn’t think the system was smooth or integrated enough.

    So, the level of complexity in keeping a workable, networkable iTunes library together just got much greater. And we haven’t even spoken about music, though admittedly that does a much better job of organizing itself and it’s possible to fix simple things without relying on a script.

    There are a few things that are important to having a functional and organized iTunes video library:

    • The files are correctly named.
    • The files are in well-organized folder structures, not straggled around the hard drive.
    • The file metadata is correct; the file actual name and the file’s title in iTunes aren’t the same thing and what works for one doesn’t work for the other.
    • The file works across all devices I want it to work across.

    Before I import television shows in particular, I go into Preferences and tell iTunes not to make a copy of the file when it imports it. I manually go into the iTunes folder structure and create a folder for the show inside the actual iTunes TV Shows folder. Otherwise, when iTunes imports, it’ll make a copy in the movies folder. That’s not a well-organized folder structure! Part of the process we’ll be using actually fixes this automatically, but as I said, I can be strange about maintaining my library and you might want to skip this step (if you’re following along the whole way).

    When it comes to movies, though, this isn’t so important, and if you like the way iTunes organizes music in folders you’ll want to turn it back on when you’re done (at the end of the whole process, that is, not just after you’ve created the new folder).

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    Before adding the files to iTunes, I go through and check the file names. For movies, I just want the title, nothing more or less. But for TV shows, I usually adopt a structure such as this:

    Show – Episode Name – Season/Episode

    So, that might be:

    The Office – An American Workplace – S01E01

    It can be hard to keep a TV series in order, especially when they’re long (like Stargate!). So if your iTunes database corrupts, you’re going to want a clear title that tells you everything.

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    Once your television show is in the right folder, drag the file into iTunes. The iTunes Movies pane is pretty shocking at handling TV Shows, which is why there’s a separate pane for them. But Apple doesn’t let you change the video type from movie to TV show manually. You have to use the Set Video Kind of Selected AppleScript for iTunes.

    This AppleScript lets you set four things:

    • Whether the video is a movie, television show, or music video,
    • The show name,
    • Season number,
    • Episode number start.

    This is great because you can import a whole season of television shows at once, select them in the movies pane, set them as a TV show, set the show name and season number, and then you just enter the episode number of the earliest episode in the series and it orders the rest for you.

    When you set the file as a TV show, it will move that file into the TV Shows folder structure automatically.

    But what do you do when the file is not an iTunes compatible file? You’ve got a few options.

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    1. Go into QuickTime, go to File > Save As, and save a reference movie. It will point to the original video, but iTunes will treat it as though it’s an MOV or MP4 file. However, your Apple TV will not play it, and nor will your iPhone.
    2. Use the Drop to Make M4V Movies AppleScript. You can drop a bunch of videos onto this droplet and it’ll convert them all to M4V format, save them to your Movies folder, and then add them to iTunes. It requires QuickTime Pro, though.
    3. Get Handbrake, convert your stuff manually, and drop it into iTunes.

    Once the file is converted and in iTunes, it’s a matter of using the Set Video Kind AppleScript to sort them into the right places.

    And finally, I like to have metadata filled out nicely, mainly for the sake of my Apple TV—if I’m flicking through all ten seasons of Stargate SG-1 I want to have the description of each episode there, as it’s easy to get lost! There was an app I once tried that automatically converted videos in a “drop box” folder to an iTunes compatible format, put it in your library, and then automatically searched IMDB for all the metadata and filled it in. I didn’t like the app, but that was a great idea.

    Now, I just make a quick trip to IMDB and fill in the episode descriptions—it’s quick and easy since they provide them in the season listing—but I’m definitely looking out for a quick way to fill these fields in automatically without using that conversion software!

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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