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How to Keep Your iTunes Video Library Organized

How to Keep Your iTunes Video Library Organized

    Sometimes, I think I’m way too anal about some things. According to some of the comments on my previous posts, you agree. But nothing beats how much of a Nazi I am when it comes to my iTunes library.

    Sure, I know the clamor is coming; iTunes sucks, use (insert alternative software here) instead. I’m on a Mac as I write this, I own an iPhone and an Apple TV and a few other Macs are planted here and there around the house. So it just makes plain sense for me to use iTunes.

    But I hate the hoops you have to jump through to keep your iTunes video library in a decent state.

    It used to be that I had to save my AVI movies as “pretend” MP4 files, or create separate reference files that just masqueraded as MP4s when they actually pointed to the original AVI. That was pretty bad, especially since the latter option created a bit of a mess in my folder structure and used up more space.

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    Then I got my iPhone, and then later on my Apple TV, and both of these only run MOVs and MP4s. You can hack the Apple TV and jailbreak the iPhone, but I’m too lazy to play with the iPhone’s innards (“What! You’re a Lifehack writer!” I hear you say) and I tried the Apple TV hacks and didn’t think the system was smooth or integrated enough.

    So, the level of complexity in keeping a workable, networkable iTunes library together just got much greater. And we haven’t even spoken about music, though admittedly that does a much better job of organizing itself and it’s possible to fix simple things without relying on a script.

    There are a few things that are important to having a functional and organized iTunes video library:

    • The files are correctly named.
    • The files are in well-organized folder structures, not straggled around the hard drive.
    • The file metadata is correct; the file actual name and the file’s title in iTunes aren’t the same thing and what works for one doesn’t work for the other.
    • The file works across all devices I want it to work across.

    Before I import television shows in particular, I go into Preferences and tell iTunes not to make a copy of the file when it imports it. I manually go into the iTunes folder structure and create a folder for the show inside the actual iTunes TV Shows folder. Otherwise, when iTunes imports, it’ll make a copy in the movies folder. That’s not a well-organized folder structure! Part of the process we’ll be using actually fixes this automatically, but as I said, I can be strange about maintaining my library and you might want to skip this step (if you’re following along the whole way).

    When it comes to movies, though, this isn’t so important, and if you like the way iTunes organizes music in folders you’ll want to turn it back on when you’re done (at the end of the whole process, that is, not just after you’ve created the new folder).

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    Before adding the files to iTunes, I go through and check the file names. For movies, I just want the title, nothing more or less. But for TV shows, I usually adopt a structure such as this:

    Show – Episode Name – Season/Episode

    So, that might be:

    The Office – An American Workplace – S01E01

    It can be hard to keep a TV series in order, especially when they’re long (like Stargate!). So if your iTunes database corrupts, you’re going to want a clear title that tells you everything.

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    Once your television show is in the right folder, drag the file into iTunes. The iTunes Movies pane is pretty shocking at handling TV Shows, which is why there’s a separate pane for them. But Apple doesn’t let you change the video type from movie to TV show manually. You have to use the Set Video Kind of Selected AppleScript for iTunes.

    This AppleScript lets you set four things:

    • Whether the video is a movie, television show, or music video,
    • The show name,
    • Season number,
    • Episode number start.

    This is great because you can import a whole season of television shows at once, select them in the movies pane, set them as a TV show, set the show name and season number, and then you just enter the episode number of the earliest episode in the series and it orders the rest for you.

    When you set the file as a TV show, it will move that file into the TV Shows folder structure automatically.

    But what do you do when the file is not an iTunes compatible file? You’ve got a few options.

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    1. Go into QuickTime, go to File > Save As, and save a reference movie. It will point to the original video, but iTunes will treat it as though it’s an MOV or MP4 file. However, your Apple TV will not play it, and nor will your iPhone.
    2. Use the Drop to Make M4V Movies AppleScript. You can drop a bunch of videos onto this droplet and it’ll convert them all to M4V format, save them to your Movies folder, and then add them to iTunes. It requires QuickTime Pro, though.
    3. Get Handbrake, convert your stuff manually, and drop it into iTunes.

    Once the file is converted and in iTunes, it’s a matter of using the Set Video Kind AppleScript to sort them into the right places.

    And finally, I like to have metadata filled out nicely, mainly for the sake of my Apple TV—if I’m flicking through all ten seasons of Stargate SG-1 I want to have the description of each episode there, as it’s easy to get lost! There was an app I once tried that automatically converted videos in a “drop box” folder to an iTunes compatible format, put it in your library, and then automatically searched IMDB for all the metadata and filled it in. I didn’t like the app, but that was a great idea.

    Now, I just make a quick trip to IMDB and fill in the episode descriptions—it’s quick and easy since they provide them in the season listing—but I’m definitely looking out for a quick way to fill these fields in automatically without using that conversion software!

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on June 20, 2019

    50 Businesses You Can Start In Your Spare Time

    50 Businesses You Can Start In Your Spare Time

    Most people want a few more dollars in their wallets. But between an employer and family, the time most of us can devote to a second job is severely limited. Running a small side business can provide a few more options: you don’t have to show up at a set time and you can use skills you already have. Not all will be perfect for everyone, of course, and I’m sure that you’ll have a few ideas of your own after reading this list. If you’d like to share any other business ideas, please add them in the comments.

    1. Selling collectibles — From antique books to teddy bears, there are plenty of opportunities to buy and sell collectibles. It’s important to familiarize yourself with the collectible of your choice but if you choose something that you’ve been collecting for a while, you’ve got a head start.
    2. Locating apartments — It can take time to sort through apartment listings, but you can make some money by finding the perfect apartment for a renter.
    3. Baby proofing — New parents often prefer to bring in an expert to make sure their home is safe for a new baby.
    4. Calligraphic writing — If you’ve got elegant handwriting, you can pick up gigs writing or addressing wedding invitations, holiday cards and more.
    5. Selling coupons — Search on eBay for coupons right now and you’ll see thousands of listings for coupons. It’s just a matter of clipping and listing what you find in your Sunday newspaper.
    6. Pet training — A surprising number of people don’t know where to start in training a pet. Even teaching Rover simple commands like ‘Sit’ and ‘Stay’ can bring in a few dollars.
    7. Running errands — A wide variety of people want to outsource their errands, from those folks who aren’t able to leave their homes easily to those who have a busy schedule.
    8. Researching family trees — Amateur genealogists often call in experts, especially to handle research that has to be done in person in a far off place. If you’re willing to go to a local church and copy a few records, you can handle many family tree research requests.
    9. Supplying firewood — The prerequisite for selling firewood is having a source of wood; if you’ve got some land where you can cut down a few trees, you’ve got a head start.
    10. Hauling — As more people trade in their SUVs for compact cars, hauling is becoming more important: people have to rent a truck or hire a hauler for even small loads.
    11. Image consulting — Image consultants provide a wide variety of services, ranging from offering advice on appearance to teaching etiquette.
    12. Menu planning — For many people, the trip up in eating home-cooked or healthy meals is knowing what to prepare. Meal planners set a schedule to solve certain dietary problems.
    13. Microfarming — Cultivating food and flowers on small plots of land allows you to sell produce easily.
    14. Offering notary public services — Notary publics can witness and authenticate documents: a service needed for all sorts of official documents.
    15. Teaching music — If you’re skilled with a musical instrument, you can earn money by offering lessons.
    16. Mystery shopping — Mystery shoppers check the conditions and service at a store and report back to the store’s higher-ups.
    17. Offering research services — Just by reading up on a topic and compiling a report on it can earn you money.
    18. Personal shopping — Personal shoppers typically select gifts, apparel and other products for clients, helping them save time.
    19. Pet breeding — Purebred pets can be quite value, especially if you can verify their pedigree.
    20. Removing snow — During the winter months, shoveling walks can still be a reliable way to earn money. You might be asked to take care of the driveway too.
    21. Utility auditing — As people become environmentally-concious, they want to know just how efficient their homes are. With some simple testing, you can tell them.
    22. Offering web hosting services — Providing server space can be lucrative, particularly if you can provide tech support to your clients.
    23. Cutting lawns — An old standby, cutting lawns and other landscaping services can provide a second income in the summer.
    24. Auctioning items on eBay — Want to get rid of all your old stuff? Stick it up on eBay and auction it off.
    25. Babysitting — Child care of all kinds, from babysitting to nannying, can offer constant opportunities.
    26. Freelance writing — If you’ve got the skills to write clearly, you can sell your pen for everything from blogs to advertising copy.
    27. Selling blog and website themes — Do a little designing on the side? Customers that don’t want to pay full price for a website will often pay for a template or theme.
    28. Offering computer help — Particularly with people new to computers, you can earn money by providing in-home computer help.
    29. Designing websites — It may require a little skilled effort, but designing websites remains a reliable source of income.
    30. Selling stock photography — For shutterbugs, an easy way to put a photography collection to work is to post it to a stock photography site.
    31. Freelance designing — Check with local businesses: you can provide brochures, business cards and other design work and get paid a good fee.
    32. Tutoring — Math and languages reamin the easiest subjects to find tutoring gigs for, but there is demand for other fields as well.
    33. Housesitting / petsitting — Stopping in to check on a house or pet can earn you some money, and maybe even a place to stay.
    34. Building niche websites — If you can put together a site on a very specific topic, you can put targeted ads on it and make money quickly.
    35. Translating — The variety of translating work available is huge: written word, on the spot and more is easy to find even on a part-time basis.
    36. Creating custom crafts — No matter what kind of crafts you make, there’s likely a market for it. Etsy remains one of the easiest places to sell crafts.
    37. Setting up a wi-fi hotspot — With a little bit of equipment, you can set up a wi-fi hotspot and charge your neighbors for the access they’ve been ‘borrowing.’
    38. Selling an e-book — You can write an e-book about almost anything and put it up for sale online.
    39. Affiliate marketing — If you’re willing to market other companies’ products, you can earn a cut of the sales.
    40. Renting out your spare room — From looking for a long-term roommate to listing your guest room on couch surfing sites, that spare room can make you money.
    41. Offering handy man services — Handling small household tasks can provide you with plenty of work, although you’ll probably be expected to have your own tools.
    42. Teaching an online class — Share your expertise through a website, an online seminar or variety of other methods.
    43. Building furniture — For those with the skill to create handmade furniture, selling their creations is often just a matter of advertising.
    44. Providing personal chef services — Personal chefs prepare meals ahead of time for customers, leaving their customers with a full freezer and no mess.
    45. Event planning — From planning corporate events to bar mitzvahs, an event planning business can require plenty of work and offer plenty of pay.
    46. Installing home safety products — Particularly as Baby Boomers age, people able to install handrails and other home safety products are in demand.
    47. Altering / tailoring — If your sewing skills are up to par, altering garments is coming back as people try to stretch more wear out of their clothing.
    48. Offering in-home beauty services — Hair cuts, makeup and other beauty services that can be performed at home have a growing demand.
    49. Business coaching — Helping others to establish and develop their businesses can provide many opportunities to earn money.
    50. Writing resumes — Writing resumes can provide a reliable income, especially if you can put a polish on a client’s credentials.

    There are plenty of offers that claim to provide you with the opportunity to make thousands of dollars a week. Unfortunately, none of these businesses will provide that sort of income, but they aren’t scams either. They were chosen because they all require a minimum investment to get started — some require nothing more than a flyer advertising your business. Even better, if you do enjoy any of these businesses, there is a potential with most of them to continue to expand — perhaps even to the point of going full time.

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    Featured photo credit: Omar Prestwich via unsplash.com

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