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How to Get Things Done with Jott

How to Get Things Done with Jott
How to Use Jott to Get Things Done

I first tried out Jott last year, and was really impressed with what it could do. You call their number, say something into the phone, and it sends it as a text message back to you. And it works — aside from a few odd names and strange words, its transcriptions are pretty much spot on. Apparently they run your voice message through a speech-to-text engine and then run it by a human operator for double-checking.

However they make it work, it’s pretty slick. But I couldn’t figure out much to do with it at the time. I’m not the kind of person who would leave myself voicemail to remind myself to do things — I carry a Palm for that. And a paper notebook. So I let my Jott account gather dust for a while.

In the last few months, though, Jott’s introduced their Jott Links service, which allows you to use Jott to add items to your todo list, send messages to other people, even blog using their service. And it works — so well, in fact, that connection with Jott Links was one of my primary criteria in selecting an online task list manager (I ended up with Toodledo).

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All it takes is a little set-up, first in your Jott account, then on your phone, and you can start Jotting things to any number of online services. Here’s how.

First things first: send yourself a message

The easiest thing to do with Jott is to send yourself a message — useful for reminders and quick collection of random thoughts while on the go.

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  1. Sign up for a Jott account. You’ll enter your phone’s telephone number, which acts as your username — any call from that phone number goes to your account.
  2. Add a speed-dial entry to your phone for Jott. The number is 1 (866) JOTT-123 [1 866-568-8123, for those without standard phone keypads]. I have my Treo set to call Jott whenever I press and hold the “J” key.
  3. Call Jott.
  4. The operator will ask who you want to send a message to. Say “Myself”.
  5. Record your message.
  6. Hang up.
  7. A few minutes later, a text message will arrive with your transcribed message. Goggle at the wonder that is today’s technology.

Send yourself a reminder

You can have Jott send you a text message 15 minutes before an event.

  1. Call Jott.
  2. When the operator asks who you want to send a message to, say “Reminder”.
  3. Jott says “What time?” and you reply with the time.
  4. Jott says “What day” and you give a date, or say “today” or “tomorrow”.
  5. When you hear the beep, record what you want to be reminded of.
  6. Hang up.
  7. 15 minutes before the event, you’ll get a text message with a transcription of your recorded message.
  8. Get somewhere on time, for a change.

Send text messages (SMS) with your voice

  1. Login to your Jott account.
  2. Add contacts under the “Contacts” tab. You can either enter them one at a time, or import them using either Plaxo or by uploading an exported CSV file from Outlook.
  3. Call Jott.
  4. When the operator asks who you want to send a message to, say the name of the person you want to send a message to. Speak clearly!
  5. The operator repeats the name back to you. Since the operator is a computer, she will say it in a funny way. Don’t laugh! Instead, if it’s correct, say “yes”, or say “no” to try again.
  6. Record your message.
  7. Hang up.
  8. A few minutes later, your friend will receive your message, neatly transcribed into standard English. They won’t have any idea what it means, though, since they only read Textish.

Send a text message to a bunch of people at the same time

  1. Log into your Jott account.
  2. Click the “Groups” tab.
  3. Click “New Groups” and walk through the wizard. You’ll now have a group whose name functions exactly as any other contact. When you call Jott, instead of saying the name of a person, you’ll say the name of the whole group, e.g. “Family” or “Friends”.
  4. Call Jott.
  5. Record your message as usual.
  6. A few minutes later, everyone in the group will receive the message at the same time. They’ll look at each other in awe, wondering how you typed so fast!

Organize your messages to yourself

If you send a lot of messages to yourself, you might want to create folders to organize them all.

  1. Log into your Jott account.
  2. On the main page (“My Jotts”), click “New Folder”.
  3. Name your folder.
  4. When you call in, instead of saying “myself”, say the name of the folder you want to send a message to.

So, for example, maybe you want to keep track of your expenses. While you’re out and about, call Jott every time you spend money, and send the amount and the nature of the purchase to your “expenses” folder. That seems like a good idea.

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Jott Links: Send messages to other services

This is where Jott gets really cool. You can use Jott to have spoken messages transcribed and sent to a bunch of online services. At the moment, you can use Jott with any of these services:

Search with Jott

  • Amazon: Look up items and prices. Sends an email with results, no text message.
  • Zillow: Get housing price estimates.
  • Recommendr: Product reviews and recommendations.
  • mosio: Jott a question and it’s answered by real people.
  • Gumiyo: Online classifieds.
  • Trapster: Share speed traps you come across, or find out if there are any in your area.

Blog with Jott

  • Blogger
  • WordPress.com: Works with WordPress.com hosted blogs only; not available for your own WordPress blogs (yet?)
  • TypePad: Also only for hosted blogs.
  • LiveJournal
  • tumblr
  • twitter
  • jaiku
  • Yahoo Groups: Not exactly blogging, but this doesn’t fit anywhere else.

Get Things Done with Jott

  • Schedule events: You can send events to Google Calendar and 30Boxes.
  • Add tasks to your todo list: Send tasks to Remember the Milk, vitalist, or Toodledo.
  • Keep track of expenses: Record your purchases with expensr.
  • Send yourself reminders: Tell Sandy what you need to be reminded of.

You have to activate each of these separately, which usually amounts to going to the “Jott Links” tab in your account and selecting the service you want to add, which sends you to the service’s website where you have to confirm your request. That’s about it.

Check the “send response” box, and Jott will send you a confirmation message saying it’s added whatever you sent to the service you sent it to, which is nice. You can send about 1000 characters, which is about 200 words or a page of written text, to most services, which should be plenty.

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Use the syntax you would normally use. To send a task to Toodledo, for instance, I just say “Check on mom’s cats on Tuesday”. It doesn’t add the date, but that’s ok. To send a reminder to Sandy, be sure to use “Remind me” or “Remember”, like this: “Remind me to check on mom’s cats on Tuesday at 3:00 pm.”

What should work but apparently doesn’t

You know how you can send emails to Google Docs or Zoho Documents and they’re converted into word processor documents? For some reason, can’t get Jotts emailed to those services to come up as documents. You’d think it would work, but it doesn’t. And I’m not sure if it’s because of something Jott does weird with emails, or (more likely) the incredibly spotty nature of Google Docs’ and Zoho’s email parsing, which doesn’t work on half the emails I send anyway.

Be more productive with Jott

If you find yourself away from home or your office a lot, or if you’re just more comfortable dictating than typing, getting familiar with Jott can be a real help in getting stuff done. I doubt if I could have moved to an online todo list if I didn’t know I could enter tasks from anywhere using my mobile phone. With more and more services adding Jott Links, it may be only a matter of time before your favorite service is Jott-enabled (I’m talking to you, Adobe Buzzword!) and there are already plenty of services to use with Jott if you aren’t already tied to a service.

If you’ve dreamed of a future where you talk to your computer and it does stuff, it seems like your dreams are starting to come true. You can’t do everything with Jott just yet, but there are a surprising number of things you can do. And best of all, it works. Really well.

Got any Jott hacks to share with us? Let us know in the comments — especially if you’ve gotten the whole “Jott to document editor” thing worked out.

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Last Updated on October 30, 2018

How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

13 Simple Ways to Motivate Yourself Right Now

Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

1. Go back to “why”

Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

2. Go for five

Start working for five minutes. Often that little push will be enough to get you going.

3. Move around

Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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4. Find the next step

If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

5. Find your itch

What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

6. Deconstruct your fears

I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

7. Get a partner

Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

8. Kickstart your day

Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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Having a morning routine is a good idea for you to stay motivated!

9. Read books

Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

10. Get the right tools

Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

Building motivation is almost as important as avoiding the traps that can stop it.

11. Be careful with the small problems

The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

12. Develop a mantra

Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

13. Build on success

Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

How to Stay Motivated Forever (Without Motivation Tricks)

The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

Here are some other things to consider making work flow more naturally:

Passion

Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

Not sure what your passion is to get you motivated? This will help you:

How to Get Motivated and Be Happy Every Day When You Wake Up

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Habits

You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

This guide will be useful for you if you’re looking to build good habits:

Understand Your Habits to Control Them 100%

Flow

Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

Easily distracted and hard to focus? Here’s your solution.

Final Thoughts

With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

Featured photo credit: Pexels via pexels.com

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