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How to Engineer Your Day

How to Engineer Your Day

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    A single day is one of the core cycles in life. In your lifetime you are probably going to experience about 29,000 of them, so you might as well make them count. A habit, run once, may seem unimportant. But a single change can add up when you consider you will be doing it thousands of times.

    Engineering your day also requires you to take a different outlook on big decisions. Instead of asking how that big promotion, changed relationship or move to a new city will make you feel, you ask how it will affect your daily life.

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    I’ve done this process with myself. From adopting healthier eating and exercise habits to changing how I browse the web and answer e-mails, these changes may sound minor but they really add up over time.



    Quantifying Your Routines

    You can’t tackle ghosts. You need to make your habits tangible before you can alter them. In order to do that you need to get a broader look at your routines. When you are fighting your way through the jungle of everyday life, you lack the view from the treetops.

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    Not all of your routines can be broken down cleanly into numbers, but you still need a representative look at how your habits influence you over time. To do that, you need to start taking measurements. I want to look at three different types of measurements I find useful:

    1. Timelogs – Where are you actually spending your time? Carry a notepad with you for a few days and record every time you start or stop an activity. After that you can break up this raw data into different activity groups and look for trends in where you spend your time.
    2. Finance Logs – Where are you spending your money? This one needs a longer focus of at least a month or two to handle non-daily expenses. But keep track of where your money is going. You may be surprised how that daily coffee or pack of cigarettes adds up over time.
    3. Productivity Logs – Unlike the last two, these are field specific. That means you might want to do one for any broad area of your life you deem important. You could have a productive log for health, work, business or school. The idea here is to chart down what you accomplish and after what investment of time and money. Contrasting a productive log with time/finance logs should give you idea of what were wise and unwise usages of resources.


    Upgrading Your Habits

    With a broad viewpoint of how daily actions create effects over time, you are now in a position to upgrade your habits. Changing habits normally sounds like a painful, prolonged process of willpower. In reality, I’ve found the process can actually be interesting as it gives you a chance to modify the core of what makes up your day.

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    Changing habits isn’t really that difficult. My suggestion is to start with the Thirty Day Trial method proposed by Steve Pavlina. I’ve been using this for a couple years and it works incredibly well. I’ve researched many other methods for changing habits, but none of them match the simplicity and efficacy of this technique.

    Here are some other things to consider:

    1. Go Slow – I never do more than one, possibly two, trials at a time. Trying to do too much too fast is probably the biggest reason people fail. Engineering your day has to be a trial of patience, not motivation.
    2. Be Consistent – Your trial needs to be something you execute daily and consistently. Going to the Gym on Tuesday, skipping Wednesday, running on Thursday and doing Yoga on Friday may be a fun exercise routine. However, this scattered approach rarely results in well-formed habits. Consistency first, variety afterwards.
    3. Replace Lost Needs – Some people fail to change habits because they don’t consider the full impact an upgrade will have. I like the metaphor of engineering habits, because optimizations must align with all the forces that caused you to function previously. If you are feeling deprived, you need a new strategy, not more willpower.

    Taking a New Look at Big Decisions

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    The final impact of daily engineering is taking a new look at those big decisions. Here are some examples of big decisions you may be facing:

    • What do I want to do with my life?
    • Should I switch jobs? Careers?
    • Should I emphasize family, work or learning?
    • Should I get married and start a family or build my business?

    No approach will give easy answers to these questions. In many cases, I believe the answer can’t be satisfactorily reached without making mistakes and looking for opportunities. But a daily outlook can give you an approach you might not have considered.

    The idea behind a daily outlook is that every big decision is only going to create an impact on your days. Looking at this core unit of human experience, ask yourself, what will the difference be on your daily life. Ignore the abstractions of prestige, money and accomplishments if they don’t have a big impact on what you do between getting up and going to sleep.

    The answer that might surprise you is that generally, no one decision is going to have an overwhelming impact. Psychologist Daniel Gilbert discovered that most people overestimate the difference two situations will have on happiness. I would also add that most people underestimate the impact your day has on your life.

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    Scott H Young

    Scott is obsessed with personal development. For the last ten years, he's been experimenting to find out how to learn and think better.

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    Last Updated on September 18, 2019

    How to Take Notes Effectively: Powerful Note-Taking Techniques

    How to Take Notes Effectively: Powerful Note-Taking Techniques

    Note-taking is one of those skills that rarely gets taught. Almost everyone assumes either that taking good notes comes naturally or, that someone else must have already taught about how to take notes. Then, we sit around and complain that our colleagues don’t know how to take notes.

    I figure it’s about time to do something about that. Whether you’re a student or a mid-level professional, the ability to take effective, meaningful notes is a crucial skill. Not only do good notes help us recall facts and ideas we may have forgotten, the act of writing things down helps many of us to remember them better in the first place.

    One of the reasons people have trouble taking effective notes is that they’re not really sure what notes are for. I think a lot of people, students and professionals alike, attempt to capture a complete record of a lecture, book, or meeting in their notes — to create, in effect, minutes. This is a recipe for failure.

    Trying to get every last fact and figure down like that leaves no room for thinking about what you’re writing and how it fits together. If you have a personal assistant, by all means, ask him or her to write minutes; if you’re on your own, though, your notes have a different purpose to fulfill.

    The purpose of note-taking is simple: to help you work better and more quickly. This means your notes don’t have to contain everything, they have to contain the most important things.

    And if you’re focused on capturing everything, you won’t have the spare mental “cycles” to recognize what’s truly important. Which means that later, when you’re studying for a big test or preparing a term paper, you’ll have to wade through all that extra garbage to uncover the few nuggets of important information?

    What to Write Down

    Your focus while taking notes should be two-fold. First, what’s new to you? There’s no point in writing down facts you already know. If you already know the Declaration of Independence was written and signed in 1776, there’s no reason to write that down. Anything you know you know, you can leave out of your notes.

    Second, what’s relevant? What information is most likely to be of use later, whether on a test, in an essay, or in completing a project? Focus on points that directly relate to or illustrate your reading (which means you’ll have to have actually done the reading…). The kinds of information to pay special attention to are:

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    Dates of Events

    Dates allow you to create a chronology, putting things in order according to when they happened, and understand the context of an event.

    For instance, knowing Isaac Newton was born in 1643 allows you to situate his work in relation to that of other physicists who came before and after him, as well as in relation to other trends of the 17th century.

    Names of People

    Being able to associate names with key ideas also helps remember ideas better and, when names come up again, to recognize ties between different ideas whether proposed by the same individuals or by people related in some way.

    Theories or Frameworks

    Any statement of a theory or frameworks should be recorded — they are the main points most of the time.

    Definitions

    Like theories, these are the main points and, unless you are positive you already know the definition of a term, should be written down.

    Keep in mind that many fields use everyday words in ways that are unfamiliar to us.

    Arguments and Debates

    Any list of pros and cons, any critique of a key idea, both sides of any debate or your reading should be recorded.

    This is the stuff that advancement in every discipline emerges from, and will help you understand both how ideas have changed (and why) but also the process of thought and development of the matter of subject.

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    Images

    Whenever an image is used to illustrate a point, a few words are in order to record the experience.

    Obviously it’s overkill to describe every tiny detail, but a short description of a painting or a short statement about what the class, session or meeting did should be enough to remind you and help reconstruct the experience.

    Other Stuff

    Just about anything a professor writes on a board should probably be written down, unless it’s either self-evident or something you already know. Titles of books, movies, TV series, and other media are usually useful, though they may be irrelevant to the topic at hand.

    I usually put this sort of stuff in the margin to look up later (it’s often useful for research papers, for example). Pay attention to other’s comments, too — try to capture at least the gist of comments that add to your understanding.

    Your Own Questions

    Make sure to record your own questions about the material as they occur to you. This will help you remember to ask the professor or look something up later, as well as prompt you to think through the gaps in your understanding.

    3 Powerful Note-Taking Techniques

    You don’t have to be super-fancy in your note-taking to be effective, but there are a few techniques that seem to work best for most people.

    1. Outlining

    Whether you use Roman numerals or bullet points, outlining is an effective way to capture the hierarchical relationships between ideas and data. For example, in a history class, you might write the name of an important leader, and under it the key events that he or she was involved in. Under each of them, a short description. And so on.

    Outlining is a great way to take notes from books, because the author has usually organized the material in a fairly effective way, and you can go from start to end of a chapter and simply reproduce that structure in your notes.

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    For lectures, however, outlining has limitations. The relationship between ideas isn’t always hierarchical, and the instructor might jump around a lot. A point later in the lecture might relate better to information earlier in the lecture, leaving you to either flip back and forth to find where the information goes best (and hope there’s still room to write it in), or risk losing the relationship between what the professor just said and what she said before.

    2. Mind-Mapping

    For lectures, a mind-map might be a more appropriate way of keeping track of the relationships between ideas. Now, I’m not the biggest fan of mind-mapping, but it might just fit the bill.

    Here’s the idea:

    In the center of a blank sheet of paper, you write the lecture’s main topic. As new sub-topics are introduced (the kind of thing you’d create a new heading for in an outline), you draw a branch outward from the center and write the sub-topic along the branch. Then each point under that heading gets its own, smaller branch off the main one. When another new sub-topic is mentioned, you draw a new main branch from the center. And so on.

    The thing is, if a point should go under the first heading but you’re on the fourth heading, you can easily just draw it in on the first branch. Likewise, if a point connects to two different ideas, you can connect it to two different branches.

    If you want to neaten things up later, you can re-draw the map or type it up using a program like FreeMind, a free mind-mapping program (some wikis even have plug-ins for FreeMind mind-maps, in case you’re using a wiki to keep track of your notes).

    You can learn more about mind-mapping here: How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps

    3. The Cornell System

    The Cornell System is a simple but powerful system for increasing your recall and the usefulness of your notes.

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    About a quarter of the way from the bottom of a sheet of paper, draw a line across the width of the page. Draw another line from that line to the top, about 2 inches (5 cm) from the right-hand edge of the sheet.

    You’ve divided your page into three sections. In the largest section, you take notes normally — you can outline or mind-map or whatever. After the lecture, write a series of “cues” into the skinny column on the right, questions about the material you’ve just taken notes on. This will help you process the information from the lecture or reading, as well as providing a handy study tool when exams come along: simply cover the main section and try to answer the questions.

    In the bottom section, you write a short, 2-3 line summary in your own words of the material you’ve covered. Again, this helps you process the information by forcing you to use it in a new way; it also provides a useful reference when you’re trying to find something in your notes later.

    You can download instructions and templates from American Digest, though the beauty of the system is you can dash off a template “on the fly”.

    The Bottom Line

    I’m sure I’m only scratching the surface of the variety of techniques and strategies people have come up with to take good notes. Some people use highlighters or colored pens; others a baroque system of post-it notes.

    I’ve tried to keep it simple and general, but the bottom line is that your system has to reflect the way you think. The problem is, most haven’t given much thought to the way they think, leaving them scattered and at loose ends — and their notes reflect this.

    More About Note-Taking

    Featured photo credit: Kaleidico via unsplash.com

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