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How to Be Successful When You Can’t Plan Ahead

How to Be Successful When You Can’t Plan Ahead

    I was talking with a friend recently who took a voluntary lay-off to go to a new position at a start-up company. When the hiring executive at the new company went to his boss to make the hire, however, he was told he couldn’t bring my friend on full-time. By then his old position had already been reassigned, and if he were hired back, it would mean several other people would lose their jobs. In a matter of a day, he went from a planned, orderly transition into a new job to being without a job as the sole provider for the family.

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    At some point, everyone faces challenging situations where what we thought would develop or happen doesn’t. Some people fall apart. Others deal with the curves thrown their way seamlessly, functioning as if nothing out of the ordinary has happened.

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    Dealing with these moments productively, as my friend appears to be doing, depends on quickly figuring out your new reality and stepping through a process allowing you to focus and implement successfully. These fifteen steps will help you do that more effectively when the world around you appears to be crumbling:

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    • Define (or redefine) what you’re trying to accomplish. Figure out if your original goal is still valid or needs to change to reflect the new situation you’re facing. Once you’ve decided, make sure your team knows what the goal looks like right now.
    • Identify critical priorities that can’t be compromised. Some things may be more important than others. Maybe it’s a timeline that absolutely can’t be moved; at the same time, some deliverables you expected to accomplish by the deadline may now have to be jettisoned from your plan. Make these determinations right away.
    • Figure out what fundamentals still hold. Although your situation has changed, it’s likely some things you’ve come to depend on are unchanged. Make a quick check of what you DO know and can depend on in your now unfamiliar situation.
    • Quickly secure access to critical information flows. If you need to move forward before everything is sorted out, devote some mental resources to soliciting multiples inputs about the situation – from those on your team, from listening to and observing other participants, from previous information sources (realizing they may now be compromised), and from anywhere else you can.
    • Stay mentally active and engaged. There can be a tendency to shut down in uncertain situations. Don’t let yourself become indecisive, especially if you’re trying to process new data sources. Instead, rapidly assess the information’s viability, add it to your knowledge base as appropriate, and keep moving.
    • Imagine the range of relevant possibilities that may unfold. Develop likely scenarios and their implications. Even with what may feel like extreme uncertainty, also look for common elements among the possibilities. Figure out actions you can take that make sense irrespective of which scenario plays out.
    • Develop mini-plans. With the potential scenarios, figure out what you can reasonably prepare for, just in case. Use mini-plans – checklists which contain two or three steps – to plot your potential courses of action. With a series of mini-plans, your timeline from start to finish is short (which is fitting in an unfamiliar situation), and as variables change, you can choose from among the most appropriate mini-plans.
    • Inventory available resources. Identify what’s at your disposal to advance your situation. The inventory should include the relevant talents and experiences of you and those on your team plus other physical and intangible resources you have. Identify redundancies, gaps, and superfluous resources in the inventory.
    • Take action on your resource inventory. Shed any dead weight among your resources which won’t be necessary and could slow you down. At the same time, secure the very basic resources which allow you to function in as many scenarios as possible.
    • Increase your ability to maneuver. Beyond shedding resources for flexibility, prioritize early decisions and actions which keep the greatest number of current options. Flexibility is valuable, so hang on to as much of it as you can for as long as you can without compromising achieving your objectives.
    • Secure resources to operate in the most likely scenarios. You may not be able to get all the support you need to fill your gaps. Because of this, prioritize resources which will work across multiple scenarios, even if they might not be exactly the best fit. It’s about the greatest flexibility and impact from the fewest resources possible.
    • Accept acting amid uncertainty. This is easier for some people than others, but you need to become comfortable right away with not being able to figure things out ahead of time. If you don’t have time on your side, you’ll have to advance with incomplete information and be open to adapting as you go.
    • Be open to spontaneity and depending on your instincts. You’re facing a different situation, so the standard tools and tricks you’ve used may be much less effective. As a result, open yourself up to solutions which you wouldn’t have previously considered. Instincts can become even more important in dictating what your next move should be.
    • Share information with those on your team. It takes information to co-participate successfully. If you’re moving ahead with mini-plans and a higher degree of spontaneity, it’s important to provide cues and information to your team so they can move with you.
    • Gauge your progress, adapt, and keep going. By using mini-plans, you’re never more than a couple of steps away from reaching an interim objective where you can gauge progress and adjust for the next mini-plan. Make sure as you do this you’re seeking input from your team and monitoring the environment around you to see what others are doing.

    While these steps are presented separately, the activities may all have to take place in a few moments, some in a split second. That’s why it pays to practice by putting yourself in unfamiliar situations to develop your skills. Then if you have to divert from your original plan and wing it, you’re in a better position to go forth creatively and boldly. I’m not sure having to innovate on the spot in important situations gets any less nerve racking, but with these steps, you can better flex and still strategically deliver results no matter what gets thrown at you personally or professionally.

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    Last Updated on October 28, 2020

    How to Take Time for Yourself and Restore Your Energy

    How to Take Time for Yourself and Restore Your Energy

    Do you ever find yourself longing to take time for yourself? Many of us are so busy with work, school, and home life that often there is no time left over to do something that you enjoy. What follows are some ways to carve out that essential time you need to slow down, enjoy life, and rejuvenate your mental and physical health.

    The Importance of Self-Care

    In today’s on-the-go society, taking time for yourself is often looked upon as being selfish or unproductive. You have a job to do, kids to take care of, meals to cook, bills to pay, and the list goes on. How can you possibly justify taking time out for self-care without feeling guilty[1]?

    The truth is that without self-care, you’re not giving yourself a fighting chance to give your best to each aspect of your life. If you don’t take care of your own needs first, you’ll find yourself burnt out and struggling in everyday life before you know it[2].

    Take time for yourself with self-care

      Shift your perspective and accept that taking time for self-care is key if you truly want to live a productive, happy, and successful life.

      Simple Ways to Take Time for Yourself

      Finding time to focus on self-care can be difficult, especially with the demands of work and family life. Often, scheduling time before you need it can be a great to way to ensure you don’t skimp on the all-important personal time. Here are a few simple ways to take time for yourself.

      Evenings With Yourself

      Try to save certain weeknights just for you. If others ask you to do things those nights, just tell them you have plans. Use the time for gardening, reading, exercise, thinking, or the ultimate luxury of doing nothing!

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      Monthly Treat

      Schedule a treat for yourself once a month. It could be on your lunch break, a weekend, or it could be leaving work early. Maybe you get a spa treatment, go see a movie, a haircut, play golf, or whatever treat you’re always thinking about but rarely get to do.

      Schedule it in at least a month before to ensure that nothing gets in the way of that time.

      Buy Tickets in Advance

      Buy tickets for a baseball game, theater production, concert, or any other event you would enjoy. Having the tickets already in hand will force you to make it happen!

      Leave Work on Time

      This is one of the simplest things you can do when you’re craving personal time. Many of us stay at work late on a regular basis. If this is you, make it a point to leave work exactly on time at least once a week, if not more[3]. And then enjoy that time by participating in your favorite hobby or spending time with a friend you rarely see.

      Join a Group

      Joining a group can be a great way to include socializing when you take time for yourself. Find a group or club that revolves around an interest or passion of yours or something you’ve been wanting to try. You can find a book club, photography club, or bird watching group. It can be anything that helps you feel rejuvenated.

      Take an Adult Education Class

      Have you been wanting to learn something new or brush up on something you learned a while back? There are tons of free online classes, and many community colleges also offer free or cheap classes.

      You can learn a foreign language, try yoga, or brush up on your painting skills.

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      Exercise

      For busy people it can be difficult to make time for this, but it’s important to do so. A new habit is started with just one step.

      For example, you can walk for 20 minutes in the morning, and then build on that success daily. Vary how you spend that time. On some days use the time for thinking and daydreaming. Other days you can listen to motivational audio, and on days you want a real boost, listen to your favorite music!

      However, if you’ve been exercising for a while and usually listen to music, try go without any input for a change. Instead, let your mind wander and expand.

      Here are some ways to find time for exercise in your busy life.

      Taking Time for Yourself on the Go

      Some of us spend hours commuting to and from work. This can be a great chance to take time for yourself!

      Commute Via Public Transportation

      If you can, ditch your car and let someone else do the driving. Use that time to plan your day or do some reading, writing, creative thinking, or even meditation.

      Driving in Your Car

      Make the most of this time, and vary how you spend it. If you always listen to music, perhaps also try educational radio (NPR), audio books, or even quiet time.

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      Use that quiet time for brainstorming. Either think in your head or even talk your ideas out loud. Bring a voice recorder. You could write a book via voice recorder over time.

      Waiting in the Car

      If you find that you have a certain amount of “waiting time” in your life, change how you perceive it. Instead of “waiting time,” you can instantly change it into “free time” by reading a book, writing a to-do list, or practicing meditation.

      Two Birds With One Stone

      Look for ideas where you can fit in time for you within things you need to do already or that will have multiple benefits. See the ideas below to give you an idea.

      Walk to Work

      This is a a great one because you’re accomplishing many things at once. You’re getting exercise, you have time to think or enjoy music/audio, and you’re helping to save the environment.

      Arrive Early

      Any appointment that you have, plan to arrive 15-30 minutes early. Then use this time to sit back and relax with a book or magazine.

      Volunteer

      There are so many benefits with this. You make a difference for others, escape work and personal worries, and grow as a person. This about what kind of volunteering interests you and find a group to join. It could be environmental, educational, or anything that brings you a sense of purpose.

      Eat Lunch Alone

      Try sneaking away for a quiet lunch alone on a park bench or even in your car. Enjoy some quiet time with no one to talk to and no distracting noises.

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      Time Away From Kids

      You love your kids, but sometimes you just need a break from parent life. Here are some ideas to help you step away from that role for a bit.

      Organize a “Mom’s/Dad’s Morning Out” Circle

      If you have a friend or group of friends, you could arrange to share babysitting services a few times a month so that others in the group get some time alone.

      Hire a Babysitter

      Make a plan to have a babysitter that you trust watch your children once a month or once a week so that you can take time for yourself. Take it a step further and make that a date night or a night you participate in a class or hobby.

      Find a Gym With a Babysitting Service

      Find a gym that offers childcare so that you can take a yoga class, do some strength training, or even work out with a personal trainer. Make sure you fully research the safety of their childcare program first, though, and get some references if possible.

      The Bottom Line

      If you feel like you need to take time for yourself and relieve stress, there are many ways to do it. Even if you have a chaotic life where there seems to be only seconds to spare on any given day, it’s possible to carve out time for yourself by simply planning ahead. Make this a monthly occurrence to begin a healthy self-care habit.

      More Tips on Self-Care

      Featured photo credit: Erwann Letue via unsplash.com

      Reference

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